Downloadable Safety Checklists

Raise your inspection game and build a total safety culture from the ground up by integrating the use of standardized safety checklists in your organization’s safety protocols.

safety officer using safety checklist

What is a Safety Checklist?

A safety checklist is a simple tool that outlines a set of specific steps, items, or procedures to follow in order to ensure the safety and well-being of individuals or the proper functioning of equipment and systems. It’s used by frontline workers to identify hazards, mitigate risks, and apply control measures before performing tasks. Safety officers also use it to perform routine site checks and assess employees’ safety behavior. From construction and manufacturing to hospitality and offices, every industry should take advantage of mobile-ready safety checklists that can be customized and downloaded.

What is the Importance of a Safety Checklist?

Safety checklists make it easy for organizations to conduct workplace inspections, which are beneficial to promoting safety in the workplace. In fact, a yearly estimate of 2.3 million women and men are affected by work-related accidents or diseases brought by poor working conditions. This is where the use of health and safety checklists can help in reducing or removing risks that can cause incidents, injuries, and illnesses.

Also, a safety checklist assists assigned safety inspectors in identifying risks and hazards in the workplace and monitoring if safe work practices and standards are being followed. Apart from those, organizations can achieve the following benefits with the use of standardized safety checklists:

What to Include in a Safety Risk Assessment Checklist

A safety risk assessment checklist can help organizations systematically assess and prioritize safety concerns if it covers key elements, including the following:

  1. Task, Activity, Procedure, or Worksite Description
  2. Hazard Identification
  3. Risk Rating
  4. Control Measures
  5. Recommendations
  6. Sign-off

How Do You Create a Safety Checklist?

Following a structured process to ensure a safety checklist addresses specific safety concerns in the workplace is recommended to tailor it to the requirements of your organization.

Hence, you may use this guide to help you create an effective one:

  1. Determine the specific purpose of the safety checklist and define the scope by outlining the boundaries of what the checklist will encompass.
  2. Involve relevant stakeholders, including employees, safety officers, supervisors, and managers, in the checklist development process by gathering input on potential hazards, safety concerns, and best practices related to the tasks or areas.
  3. Research relevant safety regulations, industry standards, and legal requirements to ensure that your checklist aligns with them.
  4. Include a space for inspectors to add notes or comments about the condition or compliance of each item and record findings, observations, or actions taken.
  5. Review and finalize the checklist, incorporating any necessary changes or improvements.

How to Use One in Your Organization

Using a safety checklist based on its intended purpose and goals is key to identifying and managing potential hazards and risks. Here’s how you can integrate this tool into your safety management processes:

  1. Train employees and relevant personnel on how to use the checklist effectively. Familiarize them with the purpose, importance, and proper completion of the assessment.
  2. Establish a schedule for conducting and reviewing safety assessments based on factors like task frequency, changes in processes, or regulatory requirements to ensure they remain up to date.
  3. Use the checklist to systematically list, assess, and document all potential hazards and risks associated with the identified tasks or areas. Also, assess the severity and likelihood of each hazard and calculate the overall risk level.
  4. Identify control measures and safeguards to mitigate or eliminate identified hazards. Make sure to allocate resources and set timelines for implementing control measures.
  5. Maintain thorough records of the assessments for regulatory compliance purposes and ensure they’re easily accessible and well-organized.
  6. Communicate the assessment findings and recommended control measures to all relevant employees.
  7. Regularly review and update the checklist to align with changing safety regulations and standards.

To give you a visual overview, here’s how a safety risk assessment checklist can be used and turned into a report:

Commonly Used Safety Checklists

Here are some examples of safety checklists in different use cases and nature of work:

FAQs About Safety Checklists

Safety checklists play a crucial role in emergency preparedness by ensuring that emergency response plans, evacuation procedures, and first aid supplies are in place and readily accessible. Apart from that, safety checklists help organizations streamline and standardize their processes for the following:

  • Resource Inventory
  • Emergency Contact Information
  • Equipment Checks
  • Incident Reporting
  • Regulatory Compliance
  • Documentation and Accountability

Safety checklists promote a culture of safety by emphasizing the importance of regular workplace safety inspections, hazard identification, and compliance with safety measures. They encourage employees to actively participate in maintaining safety standards, hence ensuring these benefits:

  • Increased Awareness
  • Open Communication
  • Continuous Improvement
  • Reduced Incidents
  • Improved Employee Involvement

Using a safety checklist helps organizations adhere to safety regulations by providing a structured approach to identifying and addressing compliance requirements. They help serve these purposes:

  • Identification of Regulatory Requirements
  • Documentation of Compliance Efforts
  • Consistency in Compliance
  • Demonstration of Due Diligence
  • Streamlined Tracking, Reporting, and Recordkeeping
Jairus Andales
Article by
Jairus Andales
SafetyCulture Content Specialist
Jai Andales is a content writer and researcher for SafetyCulture since 2018. As a content specialist, she creates well-researched articles about health and safety topics. She is also passionate about empowering businesses to utilize technology in building a culture of safety and quality.

Explore more templates

Hazard Identification Checklist
This general hazard identification assesses potential risks (e.g., noise, manual handling, excavation, etc.) observed within the work premises. Maximize the template by following points below: Describe the nature of work and select the protective equipment available and needed to protect the employees from harm. Proceed with identifying the hazards present. Capture photo evidence of the situation or object that may cause serious problems for workers. Assign an action to a supervisor for review and immediate resolution. State observations and rate the overall assessment if the workplace is safe or not. Sign off by capturing the digital signature of the safety inspector.
Job Safety Analysis (JSA) Checklist
This generic JSA template, or job safety analysis form, can be used by a supervisor or safety official to analyze hazards associated with performing a certain job. Begin by filling out information about the job and the employee participating in the inspection. The job hazard analysis form then prompts the inspector to add steps, identify and capture hazards, rate the risk analyzed, and recommend preventive measures. Preview a completed JSA example report conducted with SafetyCulture.
Office Safety Checklists
Office safety checklists can be used to audit workplace quality and safety procedures, perform ergonomic assessments, conduct staff induction, document incidents, and perform risk assessments. Use SafetyCulture, the world’s leading mobile-first operations app, to conduct better office safety checks to identify potential risks and improve security and safety in your workplace.
PPE Safety Checklists
PPE safety checklists are used by safety officials and supervisors to help identify tasks that require PPE, ensure staff is using the right equipment, and reduce overall harm. Use SafetyCulture, the most powerful inspection app, to conduct regular PPE self-inspections, identify tasks that require PPE, and ensure staff is using the right equipment. Get started with these free customizable PPE checklists to find out how you can prevent accidents at work.
Construction Safety Checklists
Construction checklists can help contractors optimize the promotion and improvement of site safety for everyone involved in the construction site. These checklists are excellent tools that can be used in a variety of safety inspections with the intention to (1) identify potential risks associated with job tasks, (2) perform regular tools and equipment checks, and (3) implement safety measures and protocols for employees to adhere and comply with to prevent injuries and workplace deaths.
Electrical Safety Checklists
An electrical safety checklist is often accompanied by a site walkthrough to identify and report common electrical hazards. The report then provides an overall electrical safety assessment of the worksite, training, and equipment being used, and general recommendations on what to improve. A mobile inspection app such as SafetyCulture can digitize your electrical safety forms and enable you to conduct inspections faster on your hand-held device, generate reports instantly, and save all data securely online.
Warehouse Safety Checklists
A warehouse checklist is used by safety officers and warehouse workers to identify safety hazards and come up with preventive measures to avoid accidents and injury. Maintaining and using multiple warehouse checklists can be burdensome and unproductive. SafetyCulture is a powerful inspection app that allows you to schedule and conduct your warehouse safety checks using your mobile device. We’ve collated the most comprehensive warehouse checklists you can use to improve the safety and working conditions of your workers.
Food Safety Checklists
A food safety checklist is used to evaluate the compliance of a food establishment with food safety and good hygiene practices. It can help ensure that activities involving food are done according to set standards. Following food safety practices reduces the likelihood of foodborne illnesses and helps businesses prevent legal and regulatory problems.
Boat Safety Checklists
Boat checklists help skippers (or boat commanders) ensure that their boats, crew, and passengers leave and return to port safely. Boat checklists can help to comply with Coast Guard requirements and ensure proper emergency safety equipment is on board.