Health and Safety Checklists

Reinforce health and safety practices through streamlined inspections

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Published November 19th, 2020

What is a Health and Safety Checklist?

A health and safety checklist is a tool used to reinforce Workplace Health and Safety (WHS) practices and help organizations comply with safety rules and regulations. Performing regular inspections using health and safety checklist templates is a proactive approach to preventing work-related incidents, injuries, and illnesses.

The use of health and safety inspection checklists can also help organizations apply the latest best practices for situations or changes in the workplace that impact lives and livelihood.

What are the 5 Elements of Safety?

A behavior-based program in the workplace is the first step toward an effective safety culture, but it isn’t the only step. More than using health and safety checklist templates, a safety culture is an alignment in attitudes, beliefs, and values across teams in an organization in relation to safety. Collaboration is vital in ensuring an effective organizational safety culture so that everyone makes a conscious effort to promote their own and others’ safety. Focusing on the elements below will help in creating and promoting a collaborative safety culture.

  • Leadership
    Leading by example is the best way to promote a strong safety culture in an organization. Leaders should demonstrate the model for safe and healthy behavior that everyone else can follow. As such, people in management should have a firm grasp of the elements and principles of safety and good health.
  • Responsibility
    A sense of responsibility should be shared by everyone in the organization so that a safety culture can be promoted and implemented. Each individual within the organization should share the belief that they are all morally and ethically bound to act in a way that safeguards and promotes the health and safety of fellow employees, the company, and society as a whole.
  • Accountability
    Management teams and team leaders should be held accountable for the people they oversee. Setting an example is vital because the behavior of leaders will influence the behavior of those around them. This also means that promoting a safety culture should be integrated into the responsibilities of leaders.
  • Clear expectations
    The expectations that come with creating an organization-wide safety culture should be set at the onset and communicated properly to everyone across the organization. Commitment to an organization’s safety culture must come from the top because the quickest way to spread this commitment is from the top down. Employees will be encouraged to adhere to and promote a safety culture if it’s evident that their leaders are committed to the cause.
  • Ethics
    It should go without saying that management systems should be driven by ethics—and it’s the same with the creation of a safety culture. The goal of a strong safety culture is not only to ensure that employees adhere to set safety rules, they should also make decisions that are moral and ethical. A company should hire people that share its core values and that know how to make rational and ethical decisions in their everyday lives.

How Can You Identify Health and Safety Problems?

Every workplace will have hazards; depending on the industry, businesses will have to contend with different types of hazards that come with the job. The question is, are these hazards avoidable and can they be identified before they cause untoward incidents? It is an employer’s legal responsibility to look after employees and protect them from health and safety hazards in the workplace, and knowing the common types of hazards is the first step in avoiding work-related accidents and injuries.

  • Physical hazards
    This is the most common workplace hazard. Contrary to popular belief, physical hazards don’t need to make contact with a person to cause harm. These include extreme temperatures, prolonged exposure to the sun, radiation, and constant exposure to loud noises.
  • Ergonomic hazards
    Ergonomic hazards are present when the nature of work places employees under stressful conditions or in situations where the body is put under significant strain. Ergonomic hazards are often unrecognized because the harm that they cause is not immediate. Some conditions that pose ergonomic hazards include non-ergonomic workstations, frequent lifting without following best practices, repetitive movements, repeated forcible motion, and exposure to constant and excessive vibration.
  • Chemical hazards
    Chemical hazards are present if workers are exposed to any harmful chemical substance in any form (solid, liquid, or gas). Different substances have different levels of risk and different people will have different levels of tolerance to different chemical substances. Chemical hazards include pesticides, cleaning solvents, flammable substances, dangerous gases, and vapors and fumes from welding or solvents.
  • Biological hazards
    Biological hazards are present when the nature of work involves working with animals, infectious plants, and bacteria and viruses that can cause adverse health effects.

Health and Safety Inspection App

Paper-based methods can be time-consuming and hard to keep track. Eliminate paperwork and automate workflows for easier data collection and documentation.

iAuditor is a powerful health and safety software that lets you proactively manage safety and quality in your business with the use of your mobile device or tablet. Use iAuditor for health and safety checks and be able to:

    • Streamline Audits
      Save time from manual entry when doing an audit with our EHS software. Attach notes and media directly using the iAuditor mobile app. Learn more here.
    • Automate communication
      Receive immediate notifications when critical risks are identified or when audit scores start to drop.
    • Deliver immediate actions
      Create corrective actions for issues in need of immediate resolution. Assign actions to members of the organization and set the time, date, and priority level. Learn more here.
    • Gain safety & quality insights
      Get real-time insights from comprehensive reports that are automatically generated every time you complete an audit. Preview sample report here.
    • Share reports immediately
      Automatically send your reports to multiple recipients. Reports are shareable in multiple formats and delivery options.


Alexis dela Cruz

SafetyCulture staff editor

Alex has been a professional writer and editor since 2007 and has worked with website developers, online retailers, and medical and healthcare professionals in the development of web content, content for blogs, and newsletter and manuscript content, respectively.