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Top 10 Office Safety Checklists

An office job is perceived as a safe occupation because work is performed indoors and is usually completed while sitting down. However, health and safety dangers in the workplace can include slips, trips, ergonomic health issues, work stress, burns and HR incidents. Conducting office safety walkthroughs can help identify potential risks and contribute to safety improvements in the workplace.

We have collected 10 of the best office safety checklists which can be modified for your workplace. Download them for free using iAuditor - the world’s #1 inspection software and app.

  1. Office Safety Checklist
  2. OSHA Office Safety Checklist
  3. Office Walkthrough Checklist
  4. Office Risk Assessment Template
  5. Ergonomic Computer Workstation Checklist
  6. New Starter Onboarding Checklist
  7. Electrical Safety Checklist
  8. Fire Extinguisher Inspection
  9. First Aid Kit Checklist
  10. Accident Injury Checklist
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1. Office Safety Checklist

This template is for conducting an office safety inspection. Start by providing general information about the business then proceed with an evaluation of walking surfaces, furnitures, office equipment, shelves, cabinets, indoor air systems, copier rooms and outdoor areas such as the parking lot. It also focuses on evaluating office safety training programs and the implementation of emergency and safety procedures. If any potential hazards are identified, the inspector can add recommendations and actions to improve overall safety in the office premises. Preview a sample PDF report generated using the iAuditor mobile app.

2. OSHA Office Safety Checklist

This iAuditor template is based on the OSHA Office Safety Standards. Conduct an audit to identify hazards in the office environment. Take photos of defects and damages including issues with electrical equipments. Notify your safety managers or supervisors for fast resolution before more serious problems occur.

3. Office Safety Walkthrough Checklist

Visually inspect the physical structure and facilities of the office by using this template. Do an audit of the condition of the building main doors and entrances, stairways and ailes, floors, air and lighting systems, office tools and equipment, and bulletin boards and signs. Check emergency equipment, storage of harmful substances, and the sanitation practices in washrooms and kitchens. Check the level of security by evaluating the implementation of security and emergency procedures.

4. Office Risk Assessment Template

This office risk assessment template can be used to identify general at-risk activities in your office workplace and help you prioritize and implement control measures. This template includes a risk matrix to help you select the severity and likelihood of an office hazard. Click here to browse our risk assessment templates

5. OSHA Ergonomic Computer Workstation Checklist

Office workers who spend long hours seated at a desk and working on a computer have a high-risk of acquiring ergonomic strains and other injuries. These result from repetitive movements, sitting in awkward positions, straining neck, and static postures. Use this OSHA Computer Workstation template to promote neutral postures, comfortable seating, right lighting level, and proper positioning of computer devices.

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6. New Starter Onboarding Checklist

Conducting proper job orientation can help set clear expectations of job responsibilities and limitations. Use this template to confirm if onboarding topics are relevant and effectively disseminated to new hires. This includes orientation of job responsibilities, hours of work, payroll and time reports, employees’ rights, information systems, office environment and proper usage of office equipment. It also captures recommendations for safety planning.

7. Electrical Safety Inspection Report Checklist

Working with electricity, can cause serious injuries. Use this template to check if the worker complies with electrical safety measures in the worksite. Inspect electrical equipment (e.g switches, power lines, appliances, installations, wiring, cables and cords) to eliminate potential hazards. Use iAuditor to assign an action to the persons-in charge of electrical repairs and maintenance. Browse our other electrical safety inspection checklists here.

8. Monthly Fire Extinguisher Inspection Checklist

Fire extinguishers are vital in fire emergency preparedness. Regular inspections to check overall condition and maintenance tags can help ensure equipment is fully functional and up to date. With iAuditor, you can schedule your inspections monthly and easily identify and track faulty extinguishers for immediate replacement. More fire extinguisher checklists and safety tips can be found here.

9. Office First Aid Kit Checklist

First aid is given as initial treatment to office workers who suffer from injury. Adequate first aid kit supply is needed to support each employee in case of an emergency. Use this template to maintain sufficiency of first aid kit contents and to check defective items and expired solutions. Use iAuditor to capture data and assign necessary request while performing your inspection. Browse other first aid kit checklists here.

10. Accident Injury Checklist

An office environment is often perceived as comfy, climate-controlled, safe and hazard-free. On the contrary, there are a lot of work-related injuries and health problems associated with office work. Constantly reporting and documenting incidents is important in reducing hazards. An Accident Injury template is used to record the information of the injured person, injury details and the root cause of the accident. Emergency services and witness statements are also recorded for detailed reporting. Browse here for more incident report templates.

Office Safety Tips

Follow these general guidelines to improve health and safety in your office workplace:

office safety

Avoiding Falls and Trips

  • Walk. Don't run. Look where you are going and don't use your phone while walking.
  • Avoid stacking office supplies on the walkways. Check if there are torn carpets, loose floorings.
  • Check if there are computer table wires, power cords and telephone wires that are under the foot.
  • Inspect for light issues to be fixed.
  • Do not stand on a chair to reach something. Use ladders instead

Handling Office Supplies

  • Think before you lift. Ask help from co-workers if you can't lift the object. Keep your back straight and lift the material with your legs
  • Do not overload the top of any filing cabinet that can cause heavy materials to fall down. Fill the bottom shelves to your way up.
  • Never open two drawers at the same time.
  • Always close the drawers after use.
  • Sharp objects like knives, scissors and push pins should be stored in a container


  • Adjust the height of your chair.
  • Lower your body posture.
  • Keep your feet on a flat rest position.
  • Avoid tilting backwards when sitting.
  • When using your computer, use eye drops if you experience dry and blurred eyesight. The angle of computer should be 16 inches away from you. Always clean your computer. Rest your eyes by blinking as often as you could.

Electrical Safety

  • Stay away to any moving parts of a machine
  • Don't remove any protective guards or open any access panels when the machine is running
  • When using copy machine, do not look directly to the light.
  • Inspect for any frayed power cords. Call maintenance for necessary repairs
  • Avoid overloading outlet. Use extension cords instead.

Fire Safety

  • Store or place papers and other flammable items away from electrical systems.
  • Emergency actions, evacuation plans, and routes should be disseminated and discussed to each employees.
  • Fire extinguishers should only be used by trained personnel.
  • Smoke on designated areas
  • Employees are responsible to report any hazards detected.

Follow these 5 steps to start performing mobile inspections

  1. Create a free iAuditor account to get started
  2. Download a template above and modify it for your workplace or browse other checklist topics
  3. Install the iAuditor app on your mobile or tablet and perform an inspection
  4. Take photos, create actions and generate reports on your device
  5. Invite your teammates. Save time, save lives
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