Office Risk Assessment Templates
Capture hazards in real time via handheld device, boost productivity and create a safer office-based environment
What is an Office Risk Assessment?
An office risk assessment is a systematic process performed by office managers and administrators to ensure that the work environment is free from health and safety threats. This process entails regular checks of the site facilities and equipment, employee awareness to safety rules, and adherence to security measures. Office risk assessments can help businesses create a safer, comfortable and more cost-efficient office-based environment.
This article talks about the 1) 7 most common risks in an office-based environment and how to handle them; 2) 5 steps on how to conduct an office risk assessment; 3) mobile app solution to streamline data gathering and reporting processes; and 4) office risk assessment templates you can download and use in the workplace.
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7 Most Common Office Risks and How to Handle Them
Like other work setups, an office-based environment poses numerous hazards which are business impacting and can potentially harm workers. Here are some of the most common risks found in an office work situation and tips on how to deal with them:
- Slipping and tripping on spillages and objects – this issue can be solved by keeping a good housekeeping practice. Ensure no trailing cables, well-lit areas and clear paths and walkways from obstructions.
- Manual handling of heavy materials – assess yourself if you can lift the heavy material or not. Do not hesitate to call for assistance if needed.
- Poorly designed workstations – monitor the ergonomic practices of staff when sitting and using computers. Learn more about good ergonomic practices.
- Falling from heights – falls from any height can cause bruising and fractures. Check if chairs and ladders are in good working order. Ask assistance from authorized personnel if possible.
- Stress-related hazards – this includes bullying, lack of job control, etc. HR personnel must develop policies and initiate training on stress and how to cope with it.
- Electrical and fire hazards – these two hazards often go along due to faulty equipment and machine explosion causing burns, fires and even fatalities. All employees must be trained to report all hazards that may cause danger to workers.
- Working alone – certain office jobs require some staff to work by themselves. Managers should conduct safety inspections and check medical condition of lone worker before commencing work. Find out more.
5 Easy Steps on How to Conduct an Office Risk Assessment
To manage the health and safety of the business, it is the employer’s responsibility to control and deal with the risks in the workplace. Think about what might cause harm to people and decide whether the controls in place help prevent harm to the workers. The Health and Safety Executive (HSE) has developed five basic steps to carry out an office risk assessment more effectively:
- Identify the hazards by conducting walkthroughs and site visits;
- Record who could be harmed by hazards and how;
- Document all existing controls in place and determine what else is needed;
- Prioritize what hazards need to be mitigated then take action and
- Document and review all findings. Monitor all risks actioned
- Creating a Safer Office Working Environment with iAuditor
Creating a Safer Office Working Environment with iAuditor
Conducting regular office risk assessment is one of the key elements to reduce or eliminate threats to the business and the employees. However, this process can be tedious as it involves paper-based method in gathering and reporting findings on hazards and risks. It is also inefficient causing delays in mitigating hazards to prioritize. Using a mobile app solution like iAuditor can eliminate paper-based risk assessments and report all findings in real time.
iAuditor is the world’s #1 mobile inspection app which allows safety managers do office risk assessments quickly and easily. Capture potential risks and threats on the spot with the use of your iPhone, Windows or Android device. Share your findings electronically and assign corrective actions to responsible teams to solve issues right on time.
To save you time, was have prepared these digital office risk assessment templates you can download and customize – no programming skills required!
Digital Office Risk Assessment Templates
1. HSE Office Risk Assessment Template
This HSE office risk assessment template is used to identify and assess hazards present in an office-based environment to ensure that all employees are safe during their work shifts. This template can be used by team managers and safety officers to mitigate risks before any accidents or injuries happen. The template can serve as a guide for the inspector to do the following:
- Do a walkthrough and identify any hazards present;
- Take a photo of the hazards and annotate it for emphasis;
- Record who is at risk and control measures in place;
- List necessary actions to be done and who is responsible to mitigate the risks;
- Assign actions to responsible teams;
- Complete the audit by signing off.
2. Comprehensive Office Risk Assessment Template
This comprehensive office risk assessment contains the most basic hazards which need to be evaluated in an office work setup. This includes slips and trips, working at heights, ergonomics, electrical safety, and fire prevention.