Lone Working Risk Assessment Templates

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What is Lone Working Risk Assessment?

A lone working risk assessment is a safety procedure used to protect lone workers from workplace hazards. The UK government requires all employers to address health and safety risks in the workplace which may harm lone workers. Performing regular lone working risk assessments can help businesses establish safe working arrangements and systems for lone workers.

This article discusses 1) who are lone workers and what risks they are exposed to; 2) 4 major issues that employers must address when establishing a safe work plan; 3) digital solution to develop reporting and inspection processes; and 4) lone working risk assessment templates you can download and use in the workplace.

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Lone Workers and the Risks Involved

Lone workers are those whose job entails working in isolation from other employees. They can be those who work outside normal business hours, away from a fixed base, or those who work separately from others. Such type of workers are exposed to higher risks of workplace hazards due to lack of assistance and supervision. The Health and Safety Executive (HSE) has recorded a handful of information concerning lone worker accidents and fatalities. Common workplace accidents involve hazards such as slipping, tripping, falling, electrocution, using faulty machines, not wearing personal protective equipment, and unattended medical condition.

Ensuring a Safe Work Environment: Employer’s Duty

All employers must establish safe working procedures and protocols to reduce or eliminate potential hazards that lone workers may be exposed to. Here are 4 major issues that employers need to address when establishing a safe workplace:

  • Risk control measures - conduct regular risk assessments to identify and evaluate existing and potential hazards. Assess which hazards can be mitigated and which hazards are uncontrolled to develop more effective engineering and administrative controls.
  • Worker medical condition - ensure that all lone workers are physically fit before commencing work. Seek medical advice if needed and make sure that emergency equipment and procedures are in place.
  • Safety and competency training - develop training programs to measure and enhance worker competency level and skills.
  • Supervision - conduct periodic site visits to check current working conditions and employees’ quality of work and discuss findings with employees. Use reporting tools like iAuditor in your business and get notified of what is happening during lone working hours.

Mobile App Solution for More Effective Lone Working Risk Assessment

An essential part of establishing a safe working system for lone workers is to conduct regular risk assessments. A mobile app solution like iAuditor is an ideal replacement for paper-based risk assessments and can be incorporated into your safe work system:

  1. Lone worker benefits: Due to lack of assistance and supervision, lone workers should be competent to identify and assess the risks in the workplace, and be capable of responding to emergencies. Do paperless reporting on iPhone, iPad and Android devices. Capture photo evidence of hazards and electronically share them to authorized people anytime.
  2. Employer and manager benefits: Track work progress and safety of lone workers. Comply with government requirement and get notified when there are new risks for immediate resolution.

To save you time, we have created lone working risk assessment templates you can download for free and fully customize.

Digital Lone Working Risk Assessment Templates

1. Lone Working Risk Assessment Template

This lone working risk assessment template is used to identify and evaluate hazards present in the workplace to ensure that lone workers are safe during their work shifts. This template can be used by team managers and safety officers to mitigate risks before any accidents or injuries happen. The template can serve as a guide for the inspector to do the following:

  • List lone workers involved;
  • Assess medical fitness, supervision method and training programs in place;
  • Evaluate the entire location and premise;
  • Identify any hazards present and assign actions to responsible teams;
  • Document evidence and findings by taking photos and adding some notes and
  • Complete the report by affixing a digital signature.

2. Lone Working Risk Assessment Checklist (Hazard Report)

Lone workers can use this template to report any hazard present during their work shift. Simply do a site walkthrough, capture photos of findings and evidence of any risk that may affect safety, and assign actions to authorized personnel if these hazards would hinder you to continue working. Lastly, provide an overall risk rating.

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Follow these 5 steps to start performing mobile inspections

  1. Create a free iAuditor account to get started
  2. Download a template above and modify it for your workplace or browse other checklist topics
  3. Install the iAuditor app on your mobile or tablet and perform an inspection
  4. Take photos, create actions and generate reports on your device
  5. Invite your teammates. Save time, save lives
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