Published 25 Jan 2023
What is a Lone Working Risk Assessment?
A lone working risk assessment is a safety procedure used to protect lone workers from workplace hazards. The UK government requires all employers to address health and safety risks in the workplace which may harm lone workers.
This lone working risk assessment template is used to identify and evaluate hazards present in the workplace to ensure that lone workers are safe during their work shifts. This template can be used by team managers and safety officers to implement a comprehensive risk assessment process including risk identification and hazard identification, then mitigate them before any accidents or injuries happen.
The template can serve as a guide for the inspector to do the following:
- List lone workers involved;
- Assess medical fitness, supervision method and training programs in place;
- Evaluate the entire location and premise;
- Identify any hazards present and assign actions to responsible teams;
- Document evidence and findings by taking photos and adding some notes and
- Complete the report by affixing a digital signature.
Performing regular lone working risk assessments can help businesses establish safe working arrangements and systems for lone workers.
In this article
- Who are Lone Workers?
- What are the Risks of Lone Working?
- Ensuring a Safe Work Environment: Employer’s Duty
- Mobile App Solution for More Effective Lone Working Risk Assessment
- Lone Working Risk Assessments with SafetyCulture (iAuditor)
- Featured Lone Working Risk Assessment Templates
Who are Lone Workers?
As people are legally allowed to work alone, lone workers are those whose job entails working in isolation from other employees. They can be those who work outside normal business hours, away from a fixed base, or those who work separately from others.
Anyone who works alone, including contractors, self-employed individuals, and especially employees, is considered as a lone worker. Such types of workers are exposed to higher risks of workplace hazards due to lack of assistance and supervision.
Employers are required by the Welfare at Work Act Section 19 (United Kingdom) to conduct risk assessments. These lone workers risk assessment determines whether the employee can work by themselves.
What are the Risks of Lone Working?
The Health and Safety Executive (HSE) has recorded a handful of information concerning lone worker accidents and fatalities. Common workplace accidents involve hazards such as slipping, tripping, falling, electrocution, using faulty machines, not wearing personal protective equipment, and unattended medical conditions. Controlling the risks of lone working is crucial for both employers and employees to make sure that safe work practices and conditions are still top priorities even when working alone.
The Health and Safety Authority (HSA) identified possible hazards a lone worker may be exposed to such as work accidents, inadequate first aid, diseases, lack of rest, and physical violence from other parties. The lone worker risk assessment determines if it’s safe for one person to do the job. In the event that an activity is proven to be high risk, the employer must provide a backup worker. HSA also recommends to provide control measures such as available communication using phones or tablets. Another important item is the first aid kit for non-serious injuries or to mitigate the impact of graver accidents.
Ensuring a Safe Work Environment: Employer’s Duty
Workers rely on their employers to provide a safe working environment while keeping themselves safe by taking necessary precautions. All employers must establish safe working procedures to reduce or eliminate potential hazards and hazardous materials that lone workers may be exposed to. Employees must then cooperate with their employers about these policies. Here are 4 major issues that employers need to address when establishing a safe workplace:
- Risk control measures – conduct regular risk assessments to identify and evaluate existing and potential hazards. Assess which hazards can be mitigated, which of them need to be prioritized according to the level of severity, and which of them are uncontrolled to develop more effective engineering and administrative controls.
- Worker medical condition – ensure that all lone workers are physically fit before commencing work. Seek medical advice if needed and make sure that emergency equipment and procedures are in place.
- Safety and competency training – develop training programs to measure and enhance worker competency level and skills.
- Supervision – conduct periodic site visits to check current working conditions and employees’ quality of work and discuss findings with employees. Use reporting tools like SafetyCulture (formerly iAuditor) in your business and get notified of what is happening during lone working hours. Lastly, according to Occupational Safety and Health Administration’s (OSHA) standard regarding working alone, employers should “account for employees either by sight or verbal communication”.
Ultimately, it is the employer’s responsibility to care for the well-being of their employees. Through a comprehensive safety management system and internal safety programs, they can make sure that work-related health and safety issues are prevented and eliminated as much as possible.
Mobile App Solution for More Effective Lone Working Risk Assessment
An essential part of establishing a safe working system for lone workers is to conduct regular risk assessments. A mobile app solution like SafetyCulture is an ideal replacement for paper-based risk assessments and can be incorporated into your safe work system:
- Lone worker benefits: Due to lack of assistance and supervision, lone workers should be competent to identify and assess the risks in the workplace, and be capable of responding to emergencies. Do paperless reporting on iPhone, iPad, and Android devices. Capture photo evidence of hazards and electronically share them with authorized people anytime.
- Employer and manager benefits: Track work progress and safety of lone workers. Using a lone worker app can help businesses comply with government requirements and get notified when there are new risks for immediate resolution.
Lone Working Risk Assessments with SafetyCulture (iAuditor)
A lone worker app is a digital tool used to improve the safety of employees who work in isolation and without direct supervision. These apps are designed to improve lone worker safety by identifying, rectifying, and monitoring occupational hazards. Safety officers typically conduct lone-working risk assessments as part of a standard safety protocol.
Here’s how SafetyCulture simplifies lone worker safety through customizable inspection and risk assessment forms, fast reporting, and actionable insights that continually improve safety standards:
Convert, create, and customize inspection templates with a Lone Worker AppSafetyCulture can convert your existing paper forms to digital format in seconds via smart scan. Using our easy drag-and-drop template builder, you can create comprehensive smart forms from scratch in minutes. You can also download premade lone working risk assessment templates from our public library to get you started right away. Conduct inspections using your mobile device even while offline. Collect the right data using different field types and ensure that your lone worker’s safety is prioritized.
Receive notifications in real-time and assign corrective actions to key personnelWith SafetyCulture, you can schedule routine and ad hoc inspections to personnel and have them receive real-time notifications through the app and email. Assign actions, specify priority level, and provide notes so corrective measures can be taken. You will also be able to monitor upcoming and unfinished inspections to ensure compliance with safety standards.
Generate reports instantly and utilize actionable insights for continuous improvementAfter an inspection, you can instantly generate reports to be shared with appropriate personnel. The data from your inspections are automatically pushed to the web app under the analytics dashboard. Here, you can review reports broken down by time, location, department, employees and more so you can easily identify issues that need to be addressed.
To save you time, we have created lone working risk assessment templates you can download for free and fully customize.
Featured Lone Working Risk Assessment Templates
Lone workers can use this checklist to report any hazard present during their work shift. Simply do a site walkthrough, capture photos of findings and evidence of any risk that may affect safety, and assign actions to authorized personnel if these hazards would hinder you to continue working. Lastly, provide an overall risk rating.