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Office Safety:
How to Avoid Common Office Safety Hazards

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Published March 23rd, 2020

Why is Office Safety Important?

Office safety is a duty and moral responsibility of every company. The Occupational Safety and Health Administration (OSHA) states office safety as an obligation and that employers must provide a workplace free from serious hazards. Ensuring office health and safety promotes the wellness of both employees and employers and avoids the likelihood of accidents that may result in property damage, injuries or, worse, loss of life.

3 Tips to Secure the Workplace From Common Office Safety Hazards

office walkthrough


1. Conduct office walkthroughs

Some hazards are often overlooked because some employees don’t bother about their surroundings. The problem is these types of hazards are likely the most dangerous ones (e.g., collisions and obstacles, poor lighting, and environmental toxins). Organize a team that will conduct regular office walkthroughs and observe safety protocols. Pay close attention to various environments in the workspace and observe employees’ working circumstances to identify possible risks or hazards.

Creating safety programs and protocols

2. Develop safety programs and standards

Setting up safety programs and standards can help prevent the likelihood of accidents in the workplace. For example, one of the most common types of injury in the office is slip, trip, and falls; you can prevent this by making it a rule to always keep employee workspaces clutter-free. You can also do training programs that educate staff on the correct use of office equipment to help reduce the likelihood of ergonomics injuries. In some workspaces, putting up safety signs or labels help communicate important instructions to employees. Health and safety signs can warn workers of potential hazards, reinforce safety messages, and provide instruction for emergency situations.

These are some examples of safety programs or standards you can implement in the workplace. However, not all standards apply to every workplace so it is important to do a site walkthrough or risk assessment first so you can create safety programs and preventive measures that fit your work environment.

Office Safety Checklist

3. Use a checklist for effective recordkeeping

Keeping a record of health and safety data is important as it serves as proof of compliance with legal duties under the health and safety law. Inspection and accident reports, training documents, and risk assessments are some examples of records that should be documented and kept as a legal requirement.

A digital checklist is a great tool in ensuring that safety standards and measures are being implemented. Perform site walkthroughs, inspections and risk assessments using your own mobile or tablet device.

Practice good record keeping with iAuditor and be able to:

  • Build mobile-ready office safety checklists in minutes
  • Easily perform inspections with a mobile or tablet device
  • Schedule regular inspections daily, weekly or monthly within the app
  • Automatically generate comprehensive reports that are securely saved in the cloud.
  • Easily share your reports with just a tap of a finger
  • Capture or attach photo evidence
  • Assign corrective actions and track performance with real-time analytics


Jai Andales

SafetyCulture staff writer

Jai is a content writer for SafetyCulture based in Manila. She has been writing well-researched articles about health and safety topics since 2018. She is passionate about empowering businesses to utilize technology in building a culture of safety and quality.