Top 12 Incident Report Forms

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An incident report form is a tool used to document any event that may or may not have caused personal injury and illness or property damage. A good incident report should state all the essential information about the accident or near miss. Proper incident reporting is important in identifying and understanding what caused the incident to prevent it from recurring. Incident reports should be completed as soon as possible to preserve key details that are needed for insurance and regulatory purposes.

This page includes 12 of the best incident report templates that can be used for reporting on injuries, illnesses, accidents, near-misses, property damage, incident investigations and more.

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Paperless incident report forms and online cloud storage with iAuditor mobile app and web platform. With iAuditor you can:

  • Replace paper forms with a phone and tablet
  • Easily attach photos to your reports
  • Automatically save PDF reports online to the cloud. No more scanning and faxing
  • Secure storage and audit trail of all incident reports for regulatory purposes
  • Capture digital signatures and witness statements
iAuditor Incident Report App

To help you get started, here are 12 of the best incident report forms you can download and customize for free.

Top 12 Incident Report Forms

1. Incident Report Template

An incident report template is a tool used to record incidents such as injuries, near misses, accidents, property damage and more. Use this template to record specific details of the incident and help organizations improve safety and security measures. Make the most of this checklist by following the points below:

  1. Identify the type of incident and provide details of person of injury, job and hazard/incident
  2. Take or attach photo evidence of incident, environment, person(s) involved
  3. Gather witness statements and capture digital signature
  4. Sign off with digital signature of person reporting

2. Accident Report Form

An accident injury report form is used to record accidents that have led to injured employees and persons in the workplace, on-site or in the field. Use this checklist to provide key details needed regarding the injury, witness statements and indicate if emergency services were contacted.

3. Near Miss Report

Use this near miss report form to capture a potential hazard or incident that has not resulted in any personal injury or property damage. It can be completed by anyone wishing to report a near miss. The report should capture whether the near miss was a result of an unsafe act, unsafe condition, unsafe equipment or unsafe use of equipment. Using iAuditor you can capture photo evidence with annotations of the surrounding environment or persons which led to the near miss being reported. A completed copy of the near miss report can be generated with iAuditor on-site and submitted to your relevant safety department. Browse more near miss report templates.

4. Fire Incident Report

Use this fire incident template for notification of any fire or fire-related incidents. Example incidents include building and vehicle fires, premises evacuation, alarm activation, obstructed exit routes, premises evacuation or accidental fire notifications. There is space to record the building location, type of fire incident being reported, photo evidence of damage or obstruction and contact details of persons involved in the incident. It can be used by the Health and Safety Department or Facilities Management divisions and the generated report can be shared with regulatory and fire departments. You can customize this template to suit your property specifications and include branding and logos. Browse for more fire safety checklists.

5. Incident Investigation Report Form

This incident investigation template can be used to help conduct a root cause analysis following an incident or near miss at a worksite or workplace. Use this to help gather necessary facts and general background information of the incident. There is space to capture relevant environmental, equipment, system, and people factors that may have contributed to the incident. Finally identify and record the relevant steps to take action to fix all the factors that contributed to the incident, starting with the primary cause/s and working through each of the contributing and underlying causes. Browse more accident investigation report templates.

6. Workplace Incident Report Form

A workplace incident report form is a tool used by any staff to record incidents that caused injuries within the workplace. Indicate the individuals involved and the injuries sustained. Using this checklist can also document workplace violence and be helpful in compensation, insurance claims, and court cases.

7. IT Incident Report Template

An IT incident report template is a prerequisite tool submitted to an IT manager to begin an investigation on a specific incident. Use this template to identify the nature of the incident and its potential impact.

8. Employee Incident Report

An employee incident report form is a tool used by employees in the event of work-related injuries. Employees can use this template to record details of the incident from their perspective by providing photo evidence and description of the injury. Employee incident report forms can be used to support employee compensation claims.

9. Vehicle Incident Report

Use this vehicle incident report during first response on the scene. Quickly gather the facts. Collect evidence about an incident,vehicle damage, accident or injury. Conduct full investigations quickly with this incident report template. Log all damage, parties involved, witness statements and photo evidence at the scene on your mobile device. Browse for other vehicle inspection checklists here.

10. Vehicle Damage Report

The vehicle damage report can be used to generate damage and incident report following vehicular damage. Damage can occur as a result of a collision, driver error or weather damage. Use iAuditor to take unlimited photo evidence of the vehicle on your hand-held device. Follow the template and gather all information of the driver, VIN, license, and participants involved. Browse for more vehicle damage report templates.

11. General Staff Incident Report Form

This General Incident Report Form can be used to report and document accidents, incidents, near misses or equipment damage involving members of staff. Capture employee details and then document all near miss or injury details. Take photos of any equipment damage. The template has space to record detailed action plans and steps to prevent incidents from occurring again.

12. Event Incident Report Form

The event incident report form can be used during outdoor or indoor public events. Event planners, supervisors and safety officers should complete this form immediately after an incident occurs. Gather information of the person(s) injured and relevant witness statements and obtain electronic signatures. Browse for more event safety checklists.