incident report form template

8 of the Best Incident Report Forms

An incident report form should be used to document an incident as soon as it occurs, no matter how big or small. This includes accidents, near-misses, equipment damage and all events that result in an injury. An incident report template can help ensure all critical information of the incident and person(s) involved are well recorded in a timely manner.

Get started by downloading these free digital Incident Report Templates from iAuditor including near miss reports, accident injury reports, incident investigation reports, vehicle incident reports, employee incident reports, fire incident reports and more. You can modify these templates for your workplace and perform digital inspections online or on your iOS or Android device.

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1. Incident Report Template

This is a general incident report template which can be used for all incidents including injuries, near misses, accidents and property or plant damage. It begins with information of the incident followed by details and causes of the incident. iAuditor allows you to capture photo evidence of the incident and injury and exact time and location of the incident.

2. Accident Injury Report Template

Use this accident injury report form to record accidents that have led to injured employees and persons in the workplace, on-site or in the field. It can be used by a supervisor to identify the root cause of an accident. Begin with recording information of the injured person, nature of the injury, contributing factors and recommended preventive actions. Record emergency services involvement (i.e. police, fire, paramedics), hospitalization information and witness statements. Capture photo evidence of the injury and environment and track the exact location of the accident being reported.

3. Near Miss Report

Use this near miss report form to capture a potential hazard or incident that has not resulted in any personal injury or property damage. It can be completed by anyone wishing to report a near miss. The report should capture whether the near miss was a result of an unsafe act, unsafe condition, unsafe equipment or unsafe use of equipment. Using iAuditor you can capture photo evidence with annotations of the surrounding environment or persons which led to the near miss being reported. A completed copy of the near miss report can be generated with iAuditor on-site and submitted to your relevant safety department.

4. Incident Investigation Report

This incident investigation template can be used to help conduct a root cause analysis following an incident or near miss at a worksite or workplace. Use this to help gather necessary facts and general background information of the incident. There is space to capture relevant environmental, equipment, system and people factors that may have contributed to the incident. Finally identify and record the relevant steps to take action to fix all the factors that contributed to the incident, starting with the primary cause/s and working through each of the contributing and underlying causes.

5. Fire Incident Report

Use this fire incident template for notification of any fire or fire related incidents. Example incidents include building and vehicle fires, premises evacuation, alarm activation, obstructed exit routes, premises evacuation or accidental fire notifications. There is space to record the building location, type of fire incident being reported, photo evidence of damage or obstruction and contact details of persons involved in the incident. It can be used by Health and Safety Department or Facilities Management divisions and the generated report can be shared with regulatory and fire departments. You can customize this template to suit your property specifications and include branding and logos.

6. Employee Incident Report

This template can be used by employees to report all work related injuries, illnesses or near miss events no matter how minor. It begins by recording employee information, details of the incident, where it happened, what happened and how it happened. Employees are asked to provide photo evidence and description of the injury and signature authorization for release of medical information. This helps to identify and correct hazards before they cause serious injuries. This can be completed by employees and reviewed by a supervisor as soon possible.

7. Vehicle Incident Report

Use this vehicle incident report during first response on the scene. Quickly gather the facts. Collect evidence about an incident,vehicle damage, accident or injury. Conduct full investigations quickly with this incident report template. Log all damage, parties involved, witness statements and photo evidence at the scene on your mobile device. Browse for other vehicle inspection checklists here.

8. General Staff Incident Report Form

This General Incident Report Form can be used to report and document accidents, incidents, near misses or equipment damage involving members of staff. Capture employee details and then document all near miss or injury details. Take photos of any equipment damage. The template has space to record detailed action plans and steps to prevent incidents from occuring again.

Complete Incident Reports from anywhere with iAuditor

iAuditor gives you the flexibility to power any inspection you require - onsite, underground, and across the globe. Inspect construction sites, restaurants inspections for food safety, conduct temperature checks, pre-flight checks, toolbox talks and more. It is the mobile forms inspection solution for all industries.

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