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Vehicle Damage Reports

Streamline repair-work and insurance claims with digital record keeping. Automatically generate comprehensive vehicle damage reports with a mobile app

Get everyone on the same paperless page.
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What is a Vehicle Damage Report?

A vehicle damage report summarizes the overall findings from a vehicle damage assessment. Damage reports are used by drivers and fleet managers to support insurance claims. The report documents information regarding vehicles and parties involved, details of the accident, and the extent of the damage.

This article covers 1) elements of a good damage report; 2) technology that can help streamline your reporting processes; and 3) vehicle damage report templates you can download and use.

Elements of a Good Vehicle Damage Report

A good vehicle damage report heavily relies on the proper performance of the damage assessment. Vehicle damage assessments should be able to capture not only general information about the time, location, vehicle, and parties involved but also focus on factual details of the accident and the extent of the damage. Below are two key elements that a good vehicle damage report should contain:

  1. Details of accident
    Should cover all the circumstances and possible contributing factors which caused the accident. Details should be as factual and impartial as possible with opinions supported by evidence or explicitly made clear. Opinions of who caused the accident should be supported with sketches, witness statements and photo evidence.
  2. Extent of damage
    Vehicle damage primarily arises as a result of collision, weather-impact, and unintended scratches/ dents. It is important to identify all areas of the vehicle that have been damaged and capture sufficient photo evidence of the key damage areas. It is also important to take photos of the surrounding vehicle and/ or environment involved in the damage.
    A good vehicle damage report underpinned by facts, photo evidence, and witness statements will offer a better support for insurance claims as well as good fleet recordkeeping.

Paperless Vehicle Damage Reporting

Paper-based damage reports are burdensome for fleet managers to complete and the risk of losing paperwork can put insurance claims at risk. The inability to easily capture and combine photo evidence makes it difficult to identify the extent of the damage.

A digital solution like iAuditor can replace paper-based damage reports with a mobile app and cloud solution. iAuditor is easy to use, allows you to capture unlimited photo evidence and generate real-time damage reports at the scene of the incident.

To help you get started, we have built 3 Vehicle Damage Report Templates you can download for free. All templates are 100% customizable, no programming skills needed.


Jona Tarlengco

SafetyCulture staff writer

Jona has been part of SafetyCulture for more than 2 years contributing her experience in writing quality and well-researched content. She usually writes a topic about risks, safety, and quality.