Risk Assessment Templates

Identify hazards and prioritize safety controls with digital forms

Published May 27th, 2021

What is a Risk Assessment Template?

A risk assessment template is a tool used to identify and control risks in the workplace. It involves a systematic examination of a workplace to identify hazards, assess injury severity and likelihood, and implement control measures to reduce risks.

Employers may have in-house safety officers who have the right knowledge and credentials to perform risk assessments on a set schedule or when it is deemed necessary. They can also choose to hire a third-party risk consultant to perform the assessment if no in-house safety officers are available. Ultimately, it is the employer’s responsibility to make sure thorough risk assessments of their equipment, workplace, and tools have been performed by competent professionals before operations can commence or resume. Learn more about how to perform a risk assessment by reading our guide.

Hazard identification utilizing risk assessment tools ensure a healthy and safe work environment. Conducting risk assessments properly prevents and reduces workplace injuries and, for severe cases, the likelihood of death. It assesses the risks across the entire workplace, unlike a job safety analysis which is job-specific and limited in scope. 

In the UK, the Health and Safety Executive (HSE) requires businesses to conduct and create a written risk assessment report. Information that needs to be included in the report are persons that can be harmed due to the hazard, protocols set by a company to protect and control risks, further action to keep hazards at bay, person in charge of implementing risk assessments, and schedule of risk assessments. Businesses are required by law to create risk assessment reports as specifically as they can. Guidelines set by HSE can change anytime, so it’s vital to stay updated to avoid problems or overlooked hazards.

Operational risk assessments can be outsourced to risk professionals or done internally. While outsourcing can save your team time and effort, performing in-house operational risk assessments can bolster your company’s culture in a number of ways:

Enable workers to be proactive rather than reactive

When improving overall safety in the workplace falls on the shoulders of your workers instead of a contractor, workers are motivated to be more vigilant and careful. A proactive approach to safety pays dividends in the long run since the majority of workplace injuries are actually preventable only if they know the possible risks and how to handle the situation.

Reinforce responsibility and accountability within the company

When workers are obligated to look out for one another’s safety through in-house operational risk assessments, the habit and culture of responsibility and accountability is reinforced. This can then spill over to other aspects of operations, impacting productivity and transparency between employees.

Promote transparency and collaboration against operational risks and beyond

In order to identify, evaluate, and control operational risks, teams need to be open, honest, and transparent with their activities and processes. Only by getting an accurate picture of your day-to-day operations, can effective and realistic risk control measures be implemented.

Creating a risk assessment report can be a daunting task considering life and limb may rely on its implications. By knowing where to start, you can make the process of creating risk assessment reports easier. One of the main things to keep in mind is the format of your report. The format will serve as the outline of the risk assessment.

What is the correct format of a risk assessment template?

There is not a single risk assessment format that will fit all use cases. Risk assessment templates may vary widely depending on factors such as the nature of operations, its size, and in some cases, specifications set by official governing bodies. Regardless of your risk assessment format, however, the following information should always be present:

  • Who is at risk
    It is important to specify the demographic that is at risk of an identified hazard. Is it the plant workers? the workers in the assembly line? The engineers? Knowing which party is at risk gives you a good starting point to come up with an effective risk reduction initiative.
  • Current control measures
    Find out and include what the organization is currently doing to lower the risk of injury for identified demographics.
  • Necessary improvement/changes to control measures
    After going over the current control measures, come up with ideas on how they can be improved or replaced to further lower the risk of injury for identified demographics.
  • Assignments and deadlines
    Finally, once decisions have been made to improve and/or replace control measures, include the names of personnel who will be responsible for the updates along with clear deadlines. This simple practice helps improve accountability and diligence.

Writing the Title Page

The title page should include the preliminary details of a risk assessment report. The essential details to include are outlined below:

  • Who prepared it?
    This could refer to the name of an individual risk assessor, or the company/team working on the risk assessment report. Including this information helps with accountability.
  • Who is it for?
    This helps ensure that the report reviewer is reading the correct file. Indicating what or who the risk assessment is for aids in evaluating the validity of its contents.
  • Done on
    The date in which the risk assessment and the report were completed. It should be indicated if the actual assessment and the completion of the report were done on separate dates.
  • Review date
    This indicates a specific date set for reviewing risk assessment protocols. Time frames may vary, with some choosing to review their risk assessment protocols every six months and others doing it annually. As a general rule, a risk assessment review must be done whenever significant changes are made to operations such as the introduction of a new process, or the acquisition of new machinery and equipment.

Writing the Main Body

The two types of risks are physical, and substance risks. Slips, trips, falls, getting caught in between machinery, and injuries due to falling objects all fall under physical risk. Injuries due to toxic, flammable, and caustic materials are covered under substance risks. You may choose to list these risks separately or in the order in which they were identified.

There are multiple ways to record risk assessment reports. Manual risk assessments such as paper-based forms are common but can take too much time. This option is prone to erroneous data input and loss of reports. Digital templates and forms are examples of efficient record-keeping. There are applications that can sync and save all risk assessment reports automatically which eliminates the need to print and the fear of data loss. Apps such as iAuditor offers free templates and forms, here are 3 risk assessment examples:

Office Risk Assessment Template – an all in one workplace risk assessment example report. This covers every requirement as set by the HSE and more. The benefit of using this template is that it ensures all details are answered and record-keeping is less of a hassle.

HSE Risk Assessment – this a similar risk assessment example report from the previous one but it contains a few sections for risk matrix which rate consequences and likelihood of injuries due to hazards.

COSHH Risk Assessment Form –  this is a specific risk assessment example report for COSHH. Utilize this template if hazardous substances are present in the workplace and facility. Using a digital template such as this keeps the work area neat and free from contamination. No need for additional storage for paper-based forms since a tablet is all you need to perform this risk assessment alongside, iAuditor.

A good safety recordkeeping system is needed to help organizations keep track of hazards, risks, control measures, and corrective actions. Beyond complying with regulatory authorities a good risk assessment system can help identify hazard trends and proactively improve workplace safety.

Risk assessment apps and cloud software can replace existing workflows involving paper forms, spreadsheets, scanning, and faxing. iAuditor is the world’s #1 inspection software and allows you to:

  • Create mobile-ready risk assessment apps online (no IT skills needed)
  • Empower teams to complete risk assessments using smartphone and tablet
  • Attach photos and annotations in the app
  • Save all reports online to the cloud. Preview a report here.

Use it for free with small teams. Unlimited reports and storage for premium accounts.

A risk matrix is used to assess the consequence, likelihood, and overall risk rating of a safety hazard. The first measure of the risk matrix, consequences, determines the severity of injuries, while likelihood determines the probability of a person getting injured in the event of hazard exposure. Consequences are categorized as fatality, major or serious injury, minor injury, and negligible injury. For likelihood, the indicators are very likely, likely, unlikely, and highly unlikely. Keep in mind that likelihood doesn’t measure the possibility of hazards but the injuries they can inflict upon a person.

This article briefly discusses:

Who Uses Risk Assessment Templates? 

Employers may have in-house safety officers who have the right knowledge and credentials to perform risk assessments on a set schedule or when it is deemed necessary. They can also choose to hire a third-party risk consultant to perform the assessment if no in-house safety officers are available. Ultimately, it is the employer’s responsibility to make sure thorough risk assessments of their equipment, workplace, and tools have been performed by competent professionals before operations can commence or resume. Learn more about how to perform a risk assessment by reading our guide.

Importance of Conducting Risk Assessments

Hazard identification utilizing risk assessment tools ensure a healthy and safe work environment. Conducting risk assessments properly prevents and reduces workplace injuries and, for severe cases, the likelihood of death. It assesses the risks across the entire workplace, unlike a job safety analysis which is job-specific and limited in scope. 

In the UK, the Health and Safety Executive (HSE) requires businesses to conduct and create a written risk assessment report. Information that needs to be included in the report are persons that can be harmed due to the hazard, protocols set by a company to protect and control risks, further action to keep hazards at bay, person in charge of implementing risk assessments, and schedule of risk assessments. Businesses are required by law to create risk assessment reports as specifically as they can. Guidelines set by HSE can change anytime, so it’s vital to stay updated to avoid problems or overlooked hazards.

Top 3 Reasons You Should Perform In-house Operational Risk Assessments  

Operational risk assessments can be outsourced to risk professionals or done internally. While outsourcing can save your team time and effort, performing in-house operational risk assessments can bolster your company’s culture in a number of ways:

Enable workers to be proactive rather than reactive

When improving overall safety in the workplace falls on the shoulders of your workers instead of a contractor, workers are motivated to be more vigilant and careful. A proactive approach to safety pays dividends in the long run since the majority of workplace injuries are actually preventable only if they know the possible risks and how to handle the situation.

Reinforce responsibility and accountability within the company

When workers are obligated to look out for one another’s safety through in-house operational risk assessments, the habit and culture of responsibility and accountability is reinforced. This can then spill over to other aspects of operations, impacting productivity and transparency between employees.

Promote transparency and collaboration against operational risks and beyond

In order to identify, evaluate, and control operational risks, teams need to be open, honest, and transparent with their activities and processes. Only by getting an accurate picture of your day-to-day operations, can effective and realistic risk control measures be implemented.

Creating a Risk Assessment Report

Creating a risk assessment report can be a daunting task considering life and limb may rely on its implications. By knowing where to start, you can make the process of creating risk assessment reports easier. One of the main things to keep in mind is the format of your report. The format will serve as the outline of the risk assessment.

What is the correct format of a risk assessment template?

There is not a single risk assessment format that will fit all use cases. Risk assessment templates may vary widely depending on factors such as the nature of operations, its size, and in some cases, specifications set by official governing bodies. Regardless of your risk assessment format, however, the following information should always be present:

  • Who is at risk
    It is important to specify the demographic that is at risk of an identified hazard. Is it the plant workers? the workers in the assembly line? The engineers? Knowing which party is at risk gives you a good starting point to come up with an effective risk reduction initiative.
  • Current control measures
    Find out and include what the organization is currently doing to lower the risk of injury for identified demographics.
  • Necessary improvement/changes to control measures
    After going over the current control measures, come up with ideas on how they can be improved or replaced to further lower the risk of injury for identified demographics.
  • Assignments and deadlines
    Finally, once decisions have been made to improve and/or replace control measures, include the names of personnel who will be responsible for the updates along with clear deadlines. This simple practice helps improve accountability and diligence.

Writing the Title Page

The title page should include the preliminary details of a risk assessment report. The essential details to include are outlined below:

  • Who prepared it?
    This could refer to the name of an individual risk assessor, or the company/team working on the risk assessment report. Including this information helps with accountability.
  • Who is it for?
    This helps ensure that the report reviewer is reading the correct file. Indicating what or who the risk assessment is for aids in evaluating the validity of its contents.
  • Done on
    The date in which the risk assessment and the report were completed. It should be indicated if the actual assessment and the completion of the report were done on separate dates.
  • Review date
    This indicates a specific date set for reviewing risk assessment protocols. Time frames may vary, with some choosing to review their risk assessment protocols every six months and others doing it annually. As a general rule, a risk assessment review must be done whenever significant changes are made to operations such as the introduction of a new process, or the acquisition of new machinery and equipment.

Writing the Main Body

The two types of risks are physical, and substance risks. Slips, trips, falls, getting caught in between machinery, and injuries due to falling objects all fall under physical risk. Injuries due to toxic, flammable, and caustic materials are covered under substance risks. You may choose to list these risks separately or in the order in which they were identified.

Risk Assessment Examples

There are multiple ways to record risk assessment reports. Manual risk assessments such as paper-based forms are common but can take too much time. This option is prone to erroneous data input and loss of reports. Digital templates and forms are examples of efficient record-keeping. There are applications that can sync and save all risk assessment reports automatically which eliminates the need to print and the fear of data loss. Apps such as iAuditor offers free templates and forms, here are 3 risk assessment examples:

Office Risk Assessment Templatean all in one workplace risk assessment example report. This covers every requirement as set by the HSE and more. The benefit of using this template is that it ensures all details are answered and record-keeping is less of a hassle.

HSE Risk Assessmentthis a similar risk assessment example report from the previous one but it contains a few sections for risk matrix which rate consequences and likelihood of injuries due to hazards.

COSHH Risk Assessment Form –  this is a specific risk assessment example report for COSHH. Utilize this template if hazardous substances are present in the workplace and facility. Using a digital template such as this keeps the work area neat and free from contamination. No need for additional storage for paper-based forms since a tablet is all you need to perform this risk assessment alongside, iAuditor.

Risk Assessment Template: Recordkeeping

A good safety recordkeeping system is needed to help organizations keep track of hazards, risks, control measures, and corrective actions. Beyond complying with regulatory authorities a good risk assessment system can help identify hazard trends and proactively improve workplace safety.

Risk assessment apps and cloud software can replace existing workflows involving paper forms, spreadsheets, scanning, and faxing. iAuditor is the world’s #1 inspection software and allows you to:

  • Create mobile-ready risk assessment apps online (no IT skills needed)
  • Empower teams to complete risk assessments using smartphone and tablet
  • Attach photos and annotations in the app
  • Save all reports online to the cloud. Preview a report here.

Use it for free with small teams. Unlimited reports and storage for premium accounts.

SafetyCulture Staff Writer

Juhlian Pimping

Juhlian Pimping has been writing about safety and quality topics for SafetyCulture since 2018. Before writing for SafetyCulture full-time, Juhlian worked in customer service and wrote for an Australian RTO.

Juhlian Pimping has been writing about safety and quality topics for SafetyCulture since 2018. Before writing for SafetyCulture full-time, Juhlian worked in customer service and wrote for an Australian RTO.

SafetyCulture Staff Writer

Juhlian Pimping

Juhlian Pimping has been writing about safety and quality topics for SafetyCulture since 2018. Before writing for SafetyCulture full-time, Juhlian worked in customer service and wrote for an Australian RTO.

Juhlian Pimping has been writing about safety and quality topics for SafetyCulture since 2018. Before writing for SafetyCulture full-time, Juhlian worked in customer service and wrote for an Australian RTO.