Risk Assessment Templates
Identify hazards and prioritize safety controls with digital forms
Identify hazards and prioritize safety controls with digital forms
Published 20 May 2022
A risk assessment template is a tool used to identify and control risks in the workplace. It involves a systematic examination of a workplace to identify hazards, assess injury severity and likelihood, and implement control measures to reduce risks.
Use this basic risk assessment form to identify, assess and control hazards in the workplace. Learn how to use this template to perform an effective risk assessment and how to use a risk matrix in our beginner's guide to performing risk assessments. This template can be used at any time when assessing risk and control measures but should be ideally conducted before the commencement of new tasks. It includes:
A risk matrix is used to assess the consequence, likelihood, and overall risk rating of a safety hazard. The first measure of the risk matrix, consequences, determines the severity of injuries, while likelihood determines the probability of a person getting injured in the event of hazard exposure. Consequences are categorized as fatality, major or serious injury, minor injury, and negligible injury. For likelihood, the indicators are very likely, likely, unlikely, and highly unlikely. Keep in mind that likelihood doesn’t measure the possibility of hazards but the injuries they can inflict upon a person.
Employers may have in-house safety officers who have the right knowledge and credentials to perform risk assessments on a set schedule or when it is deemed necessary. They can also choose to hire a third-party risk consultant to perform the assessment if no in-house safety officers are available. Ultimately, it is the employer’s responsibility to make sure thorough risk assessments of their equipment, workplace, and tools have been performed by competent professionals before operations can commence or resume. Learn more about how to perform a risk assessment by reading our guide.
Risk assessment can be used for different purposes. Depending on the scope and goals of your assessment, you can decide on the following types for the most suitable approach:
This is the most common form of a risk assessment. It is carried out by an experienced assessor, and uses their personal judgement or get the consultation of others in identifying hazards around the workplace, assessing risks, and creating a plan of action to control or reduce the identified risks. In a qualitative risk assessment, the goal is to determine the severity and likelihood of harm of a risk. Risks will then be categorized into levels of high, medium, or low to help the organization prioritize what to address first.
In a quantitative risk assessment, risk level is measured by assigning numerical values. It uses quantitative tools and techniques like the 3 x 3 or 5 x 5 risk matrix. With the risk matrix, values are then calculated using the equation: Risk = Severity x Likelihood. Judgements are then made based on the result of the calculation.
This type of risk assessment covers the common hazards found in a work task or activity. It is flexible in a sense that it can be widely used in any location, department, or company. The role of a generic risk assessment is to serve as a template to reduce the effort put in duplication in the risk management process. However, do put in mind that every workplace and activity will be slightly different so it is best practice to review and update them accordingly to ensure that its results are accurate and relevant.
As the name implies, this type of risk assessment is carried out for a specific location. It assesses a specific work task while taking into account the environment and people doing the work in a specific location. A site specific risk assessment can either be qualitative or quantitative or be used with a generic risk assessment template, as long as it is suitable and sufficient in eliminating or controlling risks that may harm people in that location.
A dynamic risk assessment is carried out on the spot when sudden unknown risks arise that can harm your workforce, the business, or the general public. This type of risk assessment is usually used by emergency services, or care workers to gauge whether it is safe to continue, or determine what the best course of action is in dealing with the situation. For dynamic risk assessments, workers need to have the right set of skills and awareness to be able to deal with the danger appropriately.
Hazard identification utilizing risk assessment tools ensure a healthy and safe work environment. Conducting risk assessments properly prevents and reduces workplace injuries and, for severe cases, the likelihood of death. It assesses the risks across the entire workplace, unlike a job safety analysis which is job-specific and limited in scope.
In the UK, the Health and Safety Executive (HSE) requires businesses to conduct and create a written risk assessment report. Information that needs to be included in the report are persons that can be harmed due to the hazard, protocols set by a company to protect and control risks, further action to keep hazards at bay, person in charge of implementing risk assessments, and schedule of risk assessments. Businesses are required by law to create risk assessment reports as specifically as they can. Guidelines set by HSE can change anytime, so it’s vital to stay updated to avoid problems or overlooked hazards.
Operational risk assessments can be outsourced to risk professionals or done internally. While outsourcing can save your team time and effort, performing in-house operational risk assessments can bolster your company’s culture in a number of ways:
When improving overall safety in the workplace falls on the shoulders of your workers instead of a contractor, workers are motivated to be more vigilant and careful. A proactive approach to safety pays dividends in the long run since the majority of workplace injuries are actually preventable only if they know the possible risks and how to handle the situation.
When workers are obligated to look out for one another’s safety through in-house operational risk assessments, the habit and culture of responsibility and accountability is reinforced. This can then spill over to other aspects of operations, impacting productivity and transparency between employees.
In order to identify, evaluate, and control operational risks, teams need to be open, honest, and transparent with their activities and processes. Only by getting an accurate picture of your day-to-day operations, can effective and realistic risk control measures be implemented.
Creating a risk assessment report can be a daunting task considering life and limb may rely on its implications. By knowing where to start, you can make the process of creating risk assessment reports easier. One of the main things to keep in mind is the format of your report. The format will serve as the outline of the risk assessment.
There is not a single risk assessment format that will fit all use cases. Risk assessment templates may vary widely depending on factors such as the nature of operations, its size, and in some cases, specifications set by official governing bodies. Regardless of your risk assessment format, however, the following information should always be present:
The title page should include the preliminary details of a risk assessment report. The essential details to include are outlined below:
The two types of risks are physical, and substance risks. Slips, trips, falls, getting caught in between machinery, and injuries due to falling objects all fall under physical risk. Injuries due to toxic, flammable, and caustic materials are covered under substance risks. You may choose to list these risks separately or in the order in which they were identified.
There are multiple ways to record risk assessment reports. Manual risk assessments such as paper-based forms are common but can take too much time. This option is prone to erroneous data input and loss of reports. Digital templates and forms are examples of efficient record-keeping. There are applications that can sync and save all risk assessment reports automatically which eliminates the need to print and the fear of data loss. Apps such as iAuditor offers free templates and forms, here are 3 risk assessment examples:
Office Risk Assessment Template – an all in one workplace risk assessment example report. This covers every requirement as set by the HSE and more. The benefit of using this template is that it ensures all details are answered and record-keeping is less of a hassle.
HSE Risk Assessment – this a similar risk assessment example report from the previous one but it contains a few sections for risk matrix which rate consequences and likelihood of injuries due to hazards.
COSHH Risk Assessment Form – this is a specific risk assessment example report for COSHH. Utilize this template if hazardous substances are present in the workplace and facility. Using a digital template such as this keeps the work area neat and free from contamination. No need for additional storage for paper-based forms since a tablet is all you need to perform this risk assessment alongside, iAuditor.
A good safety recordkeeping system is needed to help organizations keep track of hazards, risks, control measures, and corrective actions. Beyond complying with regulatory authorities a good risk assessment system can help identify hazard trends and proactively improve workplace safety.
Use this template to assess environmental factors that could cause hazards and expose workers to injury. Identify hazards across categories of noise, emissions, odour and structural ground factors. Capture the hazards, assess the risk rating based on the risk matrix and detail suggested control measures to be implemented. Use iAuditor on-site with your mobile device to assess environmental hazards.
Use this generic dynamic risk assessment template to capture a variable number of observed hazards. Observe tasks, identify hazards, persons at risk and select the risk rating based on the risk matrix. Select control measures and recommended actions to minimize the risk.
This Risk Matrix Checklist Template can be used to assess a variable number of risks in your business. Use the Risk Matrix chart to identify the severity, likelihood and risk rating before and after implementing control measures. Use the Hierarchy of Controls diagram to select the relevant control category across 1) Elimination, 2) Substitution, 3) Engineering Controls, 4) Administrative Controls or 5) PPE.
Use this construction risk assessment checklist to identify common construction hazards, assess the risk severity and rating and propose control measures. Common hazards included in this template include working at heights, confined spaces, electricity, asbestos, manual handling, noise, lone worker and more. Take photos of risks and create corrective actions to mitigate risks immediately. You may modify this template to suit your construction worksite activities.
This office risk assessment template can be used to identify general at-risk activities in your office environment and help formulate an implementation plan. Use the risk matrix provided to identify the risk rating of the hazard and activities to help you prioritize control measures. Capture photos of the hazards and document any risks that are able to be immediately controlled. This risk assessment form can be modified to suit your office workplace.
This template can be used to perform workplace risk assessments for manufacturing facilities. It covers risk topics such as crushing, electrical, manual handling, slips and falls, cutting and enables the inspector to add more hazards as required. Select only the risks that apply to your manufacturing facility and answer the corresponding risk assessment questions. Use iAuditor’s scheduling feature to ensure your team never misses another facility risk assessment again.
A Job Hazard Analysis (JHA) or Job Safety Analysis (JSA) is an effective procedure used to integrate safety protections into a particular task or job operation. The template should be used as a guide to observe and break down jobs into smaller tasks, identify potential hazards for each task and determine preventive measure and controls to overcome hazards. Click here for more JSA template resources and guides.
Use this template when working at heights to identify potential risks like falling, slipping or tripping. Observe all tasks and activities being conducted, identify hazards and evaluate all control measures such as training, planning and use of PPE. Browse our other templates and guides for working at heights.
This general fire risk assessment template aims to identify and reduce the risk of fire and can be used for any building. It is divided into three sections and firstly covers detailed information about the building and occupants. It focuses on identifying hazards and control measures. Browse our other fire safety templates.
This Control of Substances Hazardous to Health (COSHH) form is used to control the exposure to hazardous substances to prevent serious illnesses and health problems. Identify the hazards associated with the activity or work process observed and list the control measures and personal protective equipment to be used when handling these substances. Also record first aid measures in case of an emergency. Next record means of disposing hazardous wastes and contaminated containers. Lastly, summarize the report by providing a risk rating after following the control measures. Use iAuditor to conduct better risk assessments to reduce or eliminate health hazards. Browse our other hazardous material safety templates.
This free excavation risk assessment checklist can be used before starting excavation or trenching work. Identify all tasks being performed for the day, surrounding environment, and equipment used. Go through to ensure control measures are in place for barriers, walkways, warning systems, entry and exits, and atmosphere controls. Browse for more excavation and trenching safety templates and resources.
This template can be used to perform welding safety and risk assessment checks before commencing welding, cutting and brazing activities. Go through the pre-operation and post-operation checks to ensure compliance with training, PPE, equipment and operator safety checks. Identify any additional hazards and risks as a consequence of identifying any gaps in safety precautions. Create corrective actions immediately while using the iAuditor app to ensure control measures are implemented immediately. Look through our other free welding safety checklists.
This template can assist in assessing the environmental factors that could potentially cause hazards across categories of odour, noise and vibrations, emissions, structural ground.
Use this template to document a risk assessment to manage health and safety hazards in your workplace. Identify observed potential and existing hazards (e.g biological, chemical, energy, environment, etc.), assess the risk level (consequence, likelihood and risk ratings) and provide necessary control measures. Monitor and review planned control measures and advise if further measures are required. Lastly, provide overall recommendations to avoid and manage risk hazards.
This Manual Handling Risk Assessment Template aims to identify hazards when doing manual handling or lifting heavy loads that may cause various musculoskeletal injuries to a worker. Describe the task to be performed, where it is located, load weight and distance, and the personnel involved in the activity. Evaluate the risks while carrying or lifting loads and materials, list down remedial actions and assign authorized people for implementation and review. Use iAuditor to capture photo hazards and annotate them to highlight the problems and issues.