This article briefly discusses:
- Who uses risk assessment templates;
- 3 reasons why you should perform in-house operational risk assessments;
- How to write a risk assessment;
- A powerful recordkeeping tool to conduct efficient risk assessments and
- Free and customizable risk assessment templates you can download.
Employers may have in-house safety officers who have the right knowledge and credentials perform risk assessments on a set schedule, or when it is deemed necessary. They can also choose to hire a third party risk consultant to perform the assessment if no in-house safety officers are available. Ultimately, it is the employer’s responsibility to make sure thorough risk assessments of their equipment, workplace, and tools have been performed by competent professionals before operations can commence or resume. Learn more about how to perform a risk assessment by reading our guide.
Operational risk assessments can be outsourced to risk professionals, or done internally. While outsourcing can save your team the time and effort, performing in-house operational risk assessments can bolster your company’s culture in a number of ways:
Enable workers to be proactive rather than reactive
When the improvement of safety in the workplace falls on the shoulders of your workers instead of a contractor, workers are motivated to be more vigilant and careful. A proactive approach to safety pays dividends in the long-run since the majority of workplace injuries are actually preventable.
Reinforce responsibility and accountability within the company
When workers are obligated to look out for one another’s safety through in-house operational risk assessments, the habit and culture of responsibility and accountability is reinforced. This can then spill over to other aspects of operations, impacting productivity, and transparency between employees.
Promote transparency and collaboration against operational risks and beyond
In order to identify, evaluate, and control operational risks, teams need to be open, honest, and transparent with their activities and processes. Only by getting an accurate picture of your day-to-day operations, can effective and realistic risk control measures be implemented.
Writing a risk assessment report can be a daunting task considering life and limb may rely on its implications. Fortunately, by knowing where to start, you can make the process of writing risk assessment reports easier. Before writing your risk assessment, something to keep in mind is the format of your report. The format will serve as the outline of the risk assessment.
What is the correct format for using a risk assessment template?
There is not a single risk assessment format that will fit all use cases. Risk assessment templates may vary widely depending on factors such as the nature of operations, its size, and in some cases, specifications set by official governing bodies. Regardless of your risk assessment format, however, the following information should always be present:
- Who is at risk
It is important to specify the demographic that is at risk of an identified hazard. Is it the plant workers? the workers in the assembly line? The engineers? Knowing which party is at risk gives you a good starting point to come up with an effective risk reduction initiative.
- Current control measures
Find out and include what the organization is currently doing to lower the risk of injury for identified demographics.
- Necessary improvement/changes to control measures
After going over the current control measures, come up with ideas on how they can be improved or replaced to further lower the risk of injury for identified demographics.
- Assignments and deadlines
Finally, once decisions have been made to improve and/or replace control measures, include the names of personnel who will be responsible for the updates along with clear deadlines. This simple practice helps improve accountability and diligence.
Writing the Title Page
The title page should include the preliminary details of a risk assessment report. The essential details to include are outlined below:
- Who prepared it?
This could refer to the name of an individual risk assessor, or the company/team working on the risk assessment report. Including this information helps with accountability.
- Who is it for?
This helps ensure that the report reviewer is reading the correct file. Indicating what or who the risk assessment is for aids in evaluating the validity of its contents.
- Done on
The date in which the risk assessment and the report were completed. It should be indicated if the actual assessment and the completion of the report were done on separate dates.
- Review date
This indicates a specific date set for reviewing risk assessment protocols. Time frames may vary, with some choosing to review their risk assessment protocols every six months and others doing it annually. As a general rule, a risk assessment review must be done whenever significant changes are made to operations such as the introduction of a new process, or the acquisition of new machinery and equipment.
Writing the Main Body
The two types of risks are physical, and substance risks. Slips, trips, falls, getting caught in between machinery, and injuries due to falling objects all fall under physical risk. Injuries due to toxic, flammable, and caustic materials are covered under substance risks. You may choose to list these risks separately or in the order in which they were identified.
A good safety recordkeeping system is needed to help organizations keep track of hazards, risks, control measures, and corrective actions. Beyond complying with regulatory authorities a good risk assessment system can help identify hazard trends and proactively improve workplace safety.
- Create mobile-ready risk assessment apps online (no IT skills needed)
- Empower teams to complete risk assessments using smartphone and tablet
- Attach photos and annotations in the app
- Save all reports online to the cloud. Preview a report here.
- Use for free with small teams. Unlimited reports and storage for premium accounts.
Top Risk Assessment Templates
Risk Assessment and Control Template
This risk assessment form includes a risk matrix with the consequence and likelihood of hazard injury and the hierarchy of controls. Identify the hazards involved, select the severity, likelihood, and risk rating. Select the appropriate control measure from the hierarchy of controls and provide additional comments and supporting evidence. This template can be easily modified to include additional risk rating criteria appropriate for your workplace.
Dynamic Risk Assessment Template
Use this generic dynamic risk assessment template to capture a variable number of observed hazards. Observe tasks, identify hazards, persons at risk and select the risk rating based on the risk matrix. Select control measures and recommended actions to minimize the risk.
Risk Assessment Matrix Template
This Risk Matrix Checklist Template can be used to assess a variable number of risks in your business. Use the Risk Matrix chart to identify the severity, likelihood and risk rating before and after implementing control measures. Use the Hierarchy of Controls diagram to select the relevant control category across 1) Elimination, 2) Substitution, 3) Engineering Controls, 4) Administrative Controls or 5) PPE.
Construction Risk Assessment Template
Use this construction risk assessment checklist to identify common construction hazards, assess the risk severity and rating and propose control measures. Common hazards included in this template include working at heights, confined spaces, electricity, asbestos, manual handling, noise, lone worker and more. Take photos of risks and create corrective actions to mitigate risks immediately. You may modify this template to suit your construction worksite activities.
Office Risk Assessment Template
This office risk assessment template can be used to identify general at-risk activities in your office environment and help formulate an implementation plan. Use the risk matrix provided to identify the risk rating of the hazard and activities to help you prioritize control measures. Capture photos of the hazards and document any risks that are able to be immediately controlled. This risk assessment form can be modified to suit your office workplace.
Manufacturing Risk Assessment
This template can be used to perform workplace risk assessments for manufacturing facilities. It covers risk topics such as crushing, electrical, manual handling, slips and falls, cutting and enables the inspector to add more hazards as required. Select only the risks that apply to your manufacturing facility and answer the corresponding risk assessment questions. Use iAuditor’s scheduling feature to ensure your team never misses another facility risk assessment again.
Job Hazard Analysis Template
A Job Hazard Analysis (JHA) or Job Safety Analysis (JSA) is an effective procedure used to integrate safety protections into a particular task or job operation. The template should be used as a guide to observe and break down jobs into smaller tasks, identify potential hazards for each task and determine preventive measure and controls to overcome hazards. Click here for more JSA template resources and guides.
Working at Height Risk Assessment Template
Use this template when working at heights to identify potential risks like falling, slipping or tripping. Observe all tasks and activities being conducted, identify hazards and evaluate all control measures such as training, planning and use of PPE. Browse our other templates and guides for working at heights.
Fire Risk Assessment Template
This general fire risk assessment template aims to identify and reduce the risk of fire and can be used for any building. It is divided into three sections and firstly covers detailed information about the building and occupants. It focuses on identifying hazards and control measures. Browse our other fire safety templates.
COSHH Risk Assessment Form
This Control of Substances Hazardous to Health (COSHH) form is used to control the exposure to hazardous substances to prevent serious illnesses and health problems. Identify the hazards associated with the activity or work process observed and list the control measures and personal protective equipment to be used when handling these substances. Also record first aid measures in case of an emergency. Next record means of disposing hazardous wastes and contaminated containers. Lastly, summarize the report by providing a risk rating after following the control measures. Use iAuditor to conduct better risk assessments to reduce or eliminate health hazards. Browse our other hazardous material safety templates.
Excavation Risk Assessment Template
This free excavation risk assessment checklist can be used before starting excavation or trenching work. Identify all tasks being performed for the day, surrounding environment, and equipment used. Go through to ensure control measures are in place for barriers, walkways, warning systems, entry and exits, and atmosphere controls. Browse for more excavation and trenching safety templates and resources.
Welding Risk Assessment Template
This template can be used to perform welding safety and risk assessment checks before commencing welding, cutting and brazing activities. Go through the pre-operation and post-operation checks to ensure compliance with training, PPE, equipment and operator safety checks. Identify any additional hazards and risks as a consequence of identifying any gaps in safety precautions. Create corrective actions immediately while using the iAuditor app to ensure control measures are implemented immediately. Look through our other free welding safety checklists.
Environmental Risk Assessment
Use this template to assess environmental factors that could cause hazards and expose workers to injury. Identify hazards across categories of noise, emissions, odour and structural ground factors. Capture the hazards, assess the risk rating based on the risk matrix and detail suggested control measures to be implemented. Use iAuditor on-site with your mobile device to assess environmental hazards.
HSE Risk Assessment
Use this template to document a risk assessment to manage health and safety hazards in your workplace. Identify observed potential and existing hazards (e.g biological, chemical, energy, environment, etc.), assess the risk level (consequence, likelihood and risk ratings) and provide necessary control measures. Monitor and review planned control measures and advise if further measures are required. Lastly, provide overall recommendations to avoid and manage risk hazards.
Manual Handling Risk Assessment
This Manual Handling Risk Assessment Template aims to identify hazards when doing manual handling or lifting heavy loads that may cause various musculoskeletal injuries to a worker. Describe the task to be performed, where it is located, load weight and distance, and the personnel involved in the activity. Evaluate the risks while carrying or lifting loads and materials, list down remedial actions and assign authorized people for implementation and review. Use iAuditor to capture photo hazards and annotate them to highlight the problems and issues.
Operational Risk Assessment Template
Safety officers and risk assessors can use this operational risk assessment template to note identified hazards per job activity. Additional details such as hazard outcomes, risk scores, consequences, and likelihood should also be included in order to inform possible control measures.