Published December 9th, 2020
What is a Fire Risk Assessment Template?
A fire risk assessment template is a tool used by trained safety officials to identify fire hazards and risk on any site. It helps evaluate if fire protection measures are sufficient to mitigate identified hazards and ensure fire safety. Businesses in all industries are required to carry out regular fire risk assessments in compliance with the Regulatory Reform (Fire Safety) Order 2005. Fire risk assessment records should be kept up to date so that precautionary measures are adequate at all times. Failure to comply can result in fines, criminal charges, irreparable damage to business assets, or worse, cost lives.
This article features:
- how to conduct a fire risk assessment effectively;
- the 4 types of fires or the 4 fire classes;
- how often fire risk assessment should be done;
- risk assessment tool to help with evaluating and mitigating the risks of a fire; and
- free fire risk assessment templates you can download, customize, and use.
A fire risk assessment reduces the probability of fire incidents and ensures the safety of people using the premises. A fire risk assessment checklist can help safety officers to record the condition of facilities and the identified fire hazards. Easily perform fire risk assessments by following the steps below provided by the County Durham & Darlington Fire & Rescue Service:
- Identify fire hazards.
A fire usually starts when heat comes into contact with anything that burns. The three things you need to look for in identifying fire hazards are the source of ignition fuel, and oxygen. Take measures to avoid these three coming together to reduce the chances of fire.
- Identify people at risk.
If a fire occurs, immediately identify people at risk and where they are likely to be found around the premises. This step may require evaluating people with disabilities to discuss individual needs. These people could be:
- people with disabilities, elderly customers, or parents with children; and
- other persons in the immediate vicinity of the premises.
- Evaluate, remove, reduce, and protect people from risk.
Using the information gathered from steps 1 and 2, begin evaluating the management of the premises to identify situations and any acts or omissions that may present a fire risk. It is also essential to evaluate fire escapes and other fire precautions to ensure that they are up to date or adequate. Once you’ve evaluated the risks, remove or reduce the hazards you’ve identified by recommending actions and preventive measures.
- Record, plan, inform, instruct, and train.
This step involves documenting all the significant findings and actions you’ve taken or will take when you perform the fire risk assessment. Significant findings refer to fire hazards, actions taken, or preventive measures put in place. Having a good recordkeeping program for your fire risk assessments is good practice and will be helpful to management and safety officials in case of fire incidents. This step also involves giving staff and employers clear and relevant information and appropriate instructions on fire safety arrangements.
Review your current assessment to determine if fire safety systems implemented are effectively controlling fire hazards and risks in the premises. If, during your review, you find that your fire risk assessment is no longer suitable for your premises and the type of work done onsite, revise it accordingly.
A fire is categorized under different fire classes depending on the type of material and combustion. These also determine the type of extinguishing agent appropriate for each fire class.
- Class A is used to classify fires involving ordinary solid combustibles like paper, cloth, wood, and some plastics. These fires can be extinguished by most suppression techniques.
- Class B are fires that involve flammable liquids, including alcohol, gasoline, oil, ether, and grease. These fires can be extinguished through smothering or inhibiting chemical chain reaction.
- Class C are fires that involve electrical equipment, appliances, and wiring. These fires can be extinguished using non-conductive agents. Water should never be used to extinguish electrical fires.
- Class D are fires that involve certain flammable metallic substances, including sodium and potassium. Class D fires require specialist suppression.
Although regular fire risk assessments are recommended to ensure fire safety protocols are kept up to date, there is no law that specifies a specific time frame for how often one should be conducted. Depending on a site’s level of risk or how hazardous the nature of work is, the inspector or responsible person can provide recommendations within the fire risk assessment itself on the frequency of its review. Fortunately, reviews can be done more frequently since they take less time than a new or first-time fire risk assessment. There are certain situations, however, when the responsible person is required to review a fire risk assessment, namely:
- When there’s reason to think that the assessment is no longer valid
- When there have been significant changes since the assessment was conducted
In the UK, the Local Government Association (LGA) provides guidance on fire safety for purpose-built flats or residential buildings. Its recommendations on the frequency of fire risk assessments can be used as a good rule of thumb for how often fire risk assessments should be conducted on worksites. The LGA guidance states that low-rise blocks of up to three floors above ground should have fire risk assessments reviewed every two years and redone every four years. Higher-risk blocks or those that are more than three floors high should have assessments reviewed every year and redone every three years.
Replace existing workflows that involve paper fire risk assessment forms, spreadsheets, scanning, and faxing with a mobile app. Perform fire risk assessments conveniently with your mobile device or tablet and move your inspection data to the cloud so the right people can access real-time data anytime, anywhere. iAuditor, the world’s #1 inspection software, allows you to do the following:
- Save more time – Streamline audits and eliminate manual entry with a mobile-ready fire risk assessment app. Complete your inspections anytime, anywhere with the iAuditor mobile app.
- Create comprehensive fire risk assessment reports – Capture photos and attach notes directly into your audits. View sample fire risk assessment PDF report here.
- Proactively improve workplace safety – Easily keep track of compliant and non-compliant items and take immediate action by assigning corrective measures where needed.
Fire Risk Assessment Templates
Fire Safety Risk Assessment Template
A fire safety risk assessment is used to identify fire hazards and evaluate current fire safety protocols in a site to improve emergency plans. Small businesses can use this template to carry out fire safety risk assessments on simple premises (e.g small offices, shops, or industrial units etc). This template follows a simple 5-step guide provided by the UK Government. Conduct a fire safety risk assessment using this template on your mobile device or tablet by following the points below:
- Take or attach a photo of the premises
- Provide general information about the establishment
- Observe and identify potential fire hazards within the premises (source of ignition & source of fuel and oxygen)
- Identify people at risk and record your findings by adding notes (if any)
- Schedule next review
- Sign off by capturing digital signature of assigned employee
Fire Risk Assessment Form
This is a general fire risk assessment form used to identify and reduce risks of fire on various properties or buildings. Use this checklist to identify hazards and recommend control measures. Utilize this checklist by following the points below:
- Take photo evidence of hazards identified
- Identify risk factors
- Provide corrective measures
- Add comments or recommendations
- Sign-off with digital signature from assigned personnel and assessor
Fire Investigation Template
A fire investigation template is conducted after a fire incident occurs. Fire departments can use this template to conduct an operational review of the incident and collect data to determine the cause of fire. Data from a fire investigation can also improve fire prevention programs and fire risk assessments.
Fire Incident Report
Use this fire incident template for notification of any fire or fire related incidents. This template can be used by building occupants and staff to report any fire incidents and shared with relevant fire safety officials or regulatory authorities. Example fire incidents that can be captured include building and vehicle fires, premises evacuation, alarm activation, obstructed exit routes, or accidental fire notifications. Browse other incident report templates
Monthly Fire Extinguisher Inspection Template
This monthly fire extinguisher inspection template can be used by building occupants and safety staff to conduct regular self-inspections. Regular equipment checks will help ensure fire extinguishers meet the standards and safety measures needed in case of a fire incident. View =more templates for conducting fire extinguisher inspections.