Establish a culture of safety and quality in your organization with an SOP
Published 22 Jul 2022
A standard operating procedure (SOP) is a documentation of instructions on how to execute a certain work procedure. It can act as a checklist that guides team members on how to carry out complex work tasks effectively and safely. Having SOPs in place ensures that the organization stays aligned regarding standards that will help them achieve their goals and objectives.
When all members of the organization have a clear understanding of their goals and objectives, carrying out tasks becomes more effective. Here are a few examples of how businesses can benefit from SOPs:
SOPs are widely used by organizations and are not exclusive to any industry. A significant use can for them is for managing Environmental Health and Safety (EHS) audits and the like. However, as long as an organization involves critical tasks in their daily operations, SOPs will come in handy. It will ensure that those critical tasks are done in a safe and efficient manner.
Below are the common industries where SOPs are used:
A standard operating procedure should consist of the following key components:
Once you’ve understood what each of these components entail, you can use them as an outline for writing your SOP document. Below are 4 tips that can help you get started:
There are various formats in which you can write an SOP:
The purpose of an SOP is to eliminate the guesswork from your organization’s procedures and ensure that everyone is following the same procedure when performing specific tasks. As such, it is important to avoid ambiguity and be specific with the instructions that you provide in the SOP. The 5 C’s ensure that SOPs are clear, concise, correct, courteous and complete.
There are different types of learners in your organization. Using visuals such as flowcharts, videos, or quizzes can help translate your SOPs into a much digestible format for your employees. Online learning tools allow you to transform standards and procedures into micro-lessons for easy retention.
Creating an SOP can sometimes be overwhelming, especially for organizations with a lot of processes involved in their daily operations. Instead of creating one from scratch, you can source for ready-built SOP templates in which all you need to do is fill out preset fields.
iAuditor is a digital platform for driving safety, quality and efficiency across an organization. It offers a number of ready-to-use SOP Templates that can be downloaded and customized for free to help organizations and employees carry out and monitor tasks.
Jai Andales is a content writer and researcher for SafetyCulture since 2018. As a content specialist, she creates well-researched articles about health and safety topics. She is also passionate about empowering businesses to utilize technology in building a culture of safety and quality.
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