Food Safety Checklists

Mobile and paperless food hygiene inspection checklists to ensure staff follows food safety and hygiene practices

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Published October 29th, 2020

What is a Food Safety Checklist?

A food safety checklist is used to evaluate compliance of a food establishment with food safety and good hygiene practices. It can help ensure that activities involving food are done according to set standards. Following food safety practices reduces the likelihood of foodborne illnesses and helps businesses prevent legal and regulatory problems.

This article will discuss:

  1. The importance of using a food safety checklist;
  2. Factors that affect food safety;
  3. The five keys to safer food;
  4. Technology to help improve food safety an#d
  5. Free and downloadable food safety templates

The Importance of Using a Food Safety Checklist

According to the World Health Organization, there are 1.8 million cases of deaths every year that can be attributed to food and water contamination. Although policies and regulations were implemented among food businesses and supplies, incidents involving foodborne diseases and food poisoning are still rampant and remain a global health issue. Conducting regular and thorough safety inspections can help prevent more serious health problems. 

A food safety checklist is a simple yet powerful tool that helps food safety and quality personnel to ensure that food quality standards are being met and complied with. Doing so will also be beneficial to identify food safety threats and risks, and set needed actions to mitigate them. Scheduling food safety inspections is also important to promote and improve the safety culture. Risks associated with poor food safety are caused by the following factors:

  • Improper food handling and preparation practices – this could happen when food is stored inappropriately, stale and low-quality food are purchased, a large amount of food is prepared and cooked even if the preparation area is not sufficient, raw food is stored together with the cooked ones, and food is cooked using the wrong methods.
  • Poor personal hygiene of food handlers – this involves not restricting food handlers who have illnesses and did not go any medical checks. Also when food handlers have poor personal hygiene and do not adhere to wearing the proper clothing during the food preparation. 
  • Unsanitized kitchen and equipment facilities – this entails using equipment such as dirty chopping boards, rusty knives, unwashed containers, and the like that are in regular contact with the entire food-making process.  

The Five Keys to Safer Food

Food safety can be culture. WHO recommended a food safety manual for trainers that can help promote safety in the most simplest ways. This manual is divided into two sections: background material and the 5 keys to safer food. Trainers, safety managers and other competent individuals can use this manual as a guide when evaluating food safety practices in their organization. With iAuditor this manual can be digitally repurposed and divided into smaller checklists, especially when the trainer wants to ensure that his audience understands the lessons or when an inspector or safety manager gathers information when assessing how food safety practices are being applied. Here are the five keys to safer food:

#1 Keep Clean

Cleanliness before and during handling food is critically important as harmful microorganisms are usually found in animals, soil, water and even in people. With the slightest exposure to these microorganisms through hands, utensils, chopping boards and other preparation equipment, there are also higher tendencies of acquiring foodborne illnesses. Here are some of the core information for maintaining cleanliness during food preparation:

  • Ensure to wash hands before handling food and more often during food preparation
  • Don’t forget to wash hands after going to the toilet.
  • Always wash and disinfect all surfaces, equipment, and tools used in food handling and preparation.
  • Ensure the kitchen area and food are free from pests, insects, and other animals.

#2 Separate Raw and Cooked

Same as mentioned above, dangerous microorganisms can also be found in raw meat, poultry, seafood, and their juices. It is important to separate them from the cooked ones to also prevent them from getting foodborne diseases. Here are some of the core information for maintaining separating raw and cooked food:

  • Separate the raw meat, poultry, and seafood from other foods.
  • Use different and separate equipment and utensils such as knives and cutting boards for handling raw foods.
  • Store food in clean containers to prevent possible contact between raw and cooked foods.

#3 Cook Thoroughly

All dangerous microorganisms can be eliminated if food is cooked properly. According to studies, food must be cooked at a temperature of 70 degrees Celsius in order for it to be safe for consumption. Foods like minced meats rolled roasts, large joints of meat and whole poultry require special handling and attention. Here are some of the core information for thoroughly cooking food:

  • Cook food thoroughly, especially meat, poultry, eggs, and seafood.
  • Bring foods like soups and stews to boiling to make sure they have reached 70 degrees Celsius. For meat and poultry, make sure that their juices are clear, not pink. Ideally use a thermometer. 
  • Reheat cooked food thoroughly.

#4 Keep Food at Safe Temperatures

According to research, food that is stored at room temperature can easily and quickly multiply. Temperatures should be held below 5 degrees Celsius or above 60 degrees Celsius to slow down or stop these dangerous microorganisms from growing. Using sensors can also be vital equipment to notify and send critical alerts when temperatures are not maintained properly. Here are some of the core information for keeping food at safe temperatures:

  • Do not leave cooked food at room temperature for more than 2 hours.
  • Refrigerate promptly all cooked and perishable foods (preferably below 5 degrees Celsius
  • Keep cooked food piping hot (more than 60 degrees Celsius) prior to serving.
  • Do not store food too long even in the refrigerator.
  • Do not thaw frozen food at room temperature.

#5 Use Safe Water and Raw Materials

Even water and ice are also subject to contamination of deadly microorganisms and chemicals. These raw materials should also be washed, purified, and contained in a safe and clean container prior to use.  Here are some of the core information for using water and raw materials:

  • Use safe water or treat it to make it safe.
  • Select fresh and wholesome foods.
  • Choose foods processed for safety, such as pasteurized milk.
  • Wash fruits and vegetables, especially if eaten raw.
  • Do not use food beyond its expiry date.

iAuditor As a Food Safety Checklist App

Regular iAuditor is the world’s #1 digital inspection app. Use it to streamline your food safety inspections and effectively implement food safety processes. With iAuditor, you can: 

  1. Capture photo evidence of food safety threats – Take pictures, annotate them, and attach them to your checklist for a more comprehensive report.
  2. Assign corrective measures to the right people – Found a food safety issue? Create a corrective action within the app and instantly assign it, set the due date, and determine the priority level. 
  3. Schedule regular food safety inspections – Never miss out on inspections and know when assigned food safety checks are completed using iAuditor’s scheduling feature. Use iAuditor as a food safety app to help you set up recurring and regular inspections on a daily, weekly, or monthly basis. 
  4.  Generate real-time food inspection reports – Complete inspections and generate shareable reports using the iAuditor food safety app.
  5. Gain performance visibility – With the analytics feature of iAuditor, get insights on your productivity, compliance, accuracy, and more. Get to know the recurring food safety issues that need to be addressed immediately. 


Carlo Sheen Escano

SafetyCulture staff writer

Carlo Sheen Escano is a contributing writer for SafetyCulture based in Makati City, Philippines. Sheen has experience in digital marketing and has been writing for SafetyCulture since 2018. His articles mainly discuss risks in the workplace and well-known safety and quality processes used to mitigate them. Furthermore, Sheen is passionate about providing insights to global customers on how technology can help them to do the best work of their lives.