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Property & Facilities Management
Discover easy-to-use Property & Facilities Management templates and training courses for kitchen cleaning, record keeping, and more. Use them to gain practical knowledge, streamline your work, and stay on top of industry best practices. Customize these resources to fit your needs and excel in the Property & Facilities Management industry with confidence.
TemplateComplete Guide to Public Toilet Inspection and Maintenance
Comprehensive guide for public toilet inspection covering cleaning, maintenance, supplies, and safety protocols. Learn how to conduct thorough facility assessments.
by Patrick Cheer, from the CommunityDownloads: 400+Get- Template
Pest Control Inspection Report
This specification is part of a comprehensive Integrated Pest Management (IPM) program for the premises listed herein. IPM is a process for achieving long-term, environmentally sound pest suppression and prevention through the use of a wide variety of technological and management practices.
by Ivan Escobar, from the CommunityDownloads: 400+Get - Template
Landscape Quality Assessment Audit Checklist
Comprehensive landscape quality assessment guide covering turf, trees, perennial beds, annual flowers, and hardscape areas. Perfect for professional site audits.
by Danny Benson, from the CommunityDownloads: 400+Get - Template
Gym Weekly Checks
This Gym Weekly Checks template helps managers run a consistent Monday review of club operations. Confirm staff rotas and coverage, log sickness or overtime in Dayforce, and verify that all resets and cleaning checks were completed. Ensure equipment cleaning is up to date, missed cleaning hours are reported, and weekly cleaning stocktake is submitted. Track PPE availability, respond to BazaarVoice comments, and note any enforcement visits. Validate social distancing procedures and tidy shared areas like the manager’s office, staff room, and cleaners’ cupboard. Attach photos as proof and submit results to the regional manager by 12 pm.
by Craig Smith, from the CommunityDownloads: 400+Get - Template
Repair Order Form Template
Auto repair shops and maintenance teams can use this repair order form template to document not only repair, but also other kinds of services. For auto repair, the template includes a list of common services requested and fields to record the vehicle's year/make/model, serial number, and mileage. Maintenance teams in other industries can also use this repair order form to do the following: 1) Attach before and after photos so that customers can see the difference the repair or service made in the report, 2) Confirm the date and time when repair or service started and ended, and 3) Add the type, description, and cost of new and replacement parts.
by SafetyCultureDownloads: 300+Get - Template
Workplace Building Preventative Maintenance Checklist
Use this workplace building preventative maintenance checklist to keep facilities safe, efficient, and compliant. It covers routine inspections for lighting, electrical, safety equipment, HVAC systems, building interiors and exteriors, and plumbing. Verify exit and emergency lighting, test alarms and detectors, service air filters and motors, assess roofs, gutters, doors, windows, and grounds, and check fixtures, pumps, and water systems. Ideal for facility managers and maintenance teams to schedule, document, and standardize preventive maintenance across sites.
by SafetyCultureDownloads: 300+Get - Template
Air Conditioning Commissioning Checklist
An air conditioning commissioning checklist is used to validate that packaged air conditioning units still conform with design specifications after installation onsite. Use this checklist for appropriate design documentation with digital signatures of your supplier/vendor and installer/contractor. You can also take/attach photos of the air conditioning system as-built drawings in this digital checklist.
by SafetyCultureDownloads: 300+Get - Template
Bed Bug Report
Professional bed bug exterminators, facility maintenance personnel, and housekeeping staff members can use this standard bed bug report template to provide a comprehensive bed bug report including the following details: 1. Areas of the room that were inspected and which ones contained bed bugs or signs of bed bugs 2. What immediate corrective actions were taken 3. What corrective actions were delegated to the right personnel for faster resolution
by SafetyCultureDownloads: 300+Get - Template
Property Inventory Template
You can use this Property Inventory Template when creating a list of real property items. Indicate item costs, date of purchase, and the current market value for each item from all areas of the property. Evaluate the quality of each item and take a photo using a mobile device, iPad, or tablet. Share your audits to your managers or supervisors and generate real time reports while on-site.
by SafetyCultureDownloads: 300+Get - Template
HSE Office Risk Assessment Template
This HSE office risk assessment template is used to identify and assess hazards present in an office-based environment to ensure that all employees are safe during their work shifts. This template can be used by team managers and safety officers to mitigate risks before any accidents or injuries happen. The template can serve as a guide for the inspector to do the following: Do a walkthrough and identify any hazards present, Take a photo of the hazards and annotate it for emphasis, Record who is at risk and control measures in place, List necessary actions to be done and who is responsible to mitigate the risks, Assign actions to responsible teams, Complete the audit by signing off.
by SafetyCultureDownloads: 300+Get - Template
Post COVID-19 Cleaning Site Visit
This checklist guides organizations in assessing their cleaning protocols following COVID-19 guidelines. It focuses on effective sanitization practices to ensure a safe environment for employees and visitors.
by SafetyCultureDownloads: 300+Get - Template
Maintenance Work Order Template
A maintenance work order template is a tool used to outline maintenance order or requests. This template can be used by mechanic and service repair businesses to process client orders and record essential information to complete the work. A maintenance work order template can serve as a guide to what materials, resources and cost involved for the task.
by SafetyCultureDownloads: 300+Get - Template
Elevator Commissioning Checklist
An elevator commissioning checklist aims to clearly detail elevator specifications and accurately measure the elevator ride quality. This checklist includes general information of the elevator ride quality measurements and their boundaries to provide evidence that it performs according to its intended function. Start by specifying the elevator type, capacity, rated speed, and more, then examine the elevator well and pit, machine room, elevator car, and control station.
by SafetyCultureDownloads: 300+Get - Template
Hospital Cleaning Checklist
A hospital cleaning checklist is a simple guideline followed by hospital housekeepers to standardize cleaning practices and avoid common mistakes such as double-dipping cloths, shaking mops, and more. This hospital cleaning checklist includes a sample hospital housekeeping SOP that details what hospital housekeepers should do before, during, and after cleaning different areas in the healthcare facility.
by SafetyCultureDownloads: 300+Get - Template
Fire Safety Compliance Checklist
This comprehensive fire safety checklist helps assess building and premises compliance across prevention, control and containment, means of escape, and procedures and training. Verify safe storage of flammables, control of ignition sources, housekeeping, electrical testing, and maintenance. Check extinguishers, fire doors, compartmentation, sprinklers, alarms, emergency lighting, signage, and assembly points. Confirm current risk assessments, written arrangements, defined responsibilities, staff training, drills, visitor briefings, and evacuation plans including PEEPs. Capture photos, notes, corrective actions, and signatures, then export reports for record keeping and continuous improvement.
by SafetyCultureDownloads: 300+Get - Template
Restroom Cleaning Log
This Restroom Cleaning Log is used to maintain restroom cleanliness within the day. It can be used by cleaning supervisors to monitor if public restrooms are cleaned and sanitized in a timely manner and ensure that the cleaning staff is performing their job. Use SafetyCulture to capture digital signatures as confirmation of tasks completed.
by SafetyCultureDownloads: 300+Get - Template
COVID-19 Cleaning and Disinfection Log
This COVID-19 Cleaning and Disinfection Log Template helps teams record and verify regular and high-touch surface cleaning across restrooms, common rooms, and other high-traffic areas. Capture date and time, type of cleaning, areas serviced, products used, staff responsible with name and signature, notes, and manager initials to show compliance with local and CDC guidance. Fully customizable in SafetyCulture, it supports consistent documentation, staff accountability, and audit readiness for any facility.
by SafetyCultureDownloads: 300+Get - Template
Pool and Spa Inspection Checklist
This a general pool and spa inspection checklist that can be used during and after construction.
by SafetyCultureDownloads: 300+Get - Template
Legionella Risk Assessment Form
This legionella risk assessment form is based on the Centers for Disease Control and Prevention (CDC) Legionella Environmental Assessment Form used to gain a thorough understanding of a facility's water systems and assist facility management with minimizing the risk of legionellosis.
by SafetyCultureDownloads: 300+Get - Template
Fire Marshal Inspection Form
Use this 16-item fire marshal inspection form to check all residential/rental properties for fire hazards and ensure that the property remains compliant with local fire safety requirements. This fire marshal inspection checklists can be edited to fit the requirements of local regulations.
by SafetyCultureDownloads: 300+Get - Template
Heat Pump Maintenance
Preventative maintenance inspection checklist for Heat Pump. Keep your heating system in check.
by SafetyCultureDownloads: 300+Get - Template
Comprehensive Electrical Installation Condition Report
This detailed electrical condition report template contains 39 essential questions for a thorough electrical installation inspection such as checking of cables, wiring system, conductors, circuits, insulation live parts, etc. Use SafetyCulture to capture photo defects of equipment through multimedia tools and assign actions to authorized personnel for repair or replacement.
by SafetyCultureDownloads: 300+Get