Published 15 Feb 2023
A vehicle inspection app is a convenient digital tool that fleet managers, business owners, and drivers can use to help maintain their vehicles’ roadworthiness through regular inspections, promote the safety of their drivers and customers by clearly identifying vehicle issues and taking immediate action, and remind all of their inspectors to complete vehicle checks with the aid of scheduled notifications.
Free version: Available for teams of up to 10
Pricing: Premium plan $19/month (with free 30-day trial period)
Platforms supported: Available on mobile app (iOS and Android) or a web-based software
Why use SafetyCulture?
SafetyCulture is a vehicle inspection app aimed to empower fleet managers, vehicle inspectors, and drivers to be proactive in their fleet operations. With SafetyCulture’s comprehensive features, scalability, and flexible solutions, business leaders can rest easy knowing that compliance, risk management, and worker safety are of utmost importance and priority.
Why use FleetGO?
Designed to help fleet managers maintain compliance with regulations and enable drivers to use a smart mobile app, FleetGo offers a wide variety of features and functionalities to make vehicle inspections standardized, compliant with legal requirements, and proactive.
Free version: None.
Pricing: Quote available upon request.
Platforms supported: Web, iOS, and Android.
Why use Heavy Vehicle Inspection?
Helping businesses unify cost, efficiency, productivity and safety using one connected platform, Heavy Vehicle Inspection app is a free mobile solution for inspections, inventory, work order and schedule in the workplace.
Heavy Vehicle Inspection features:
Free version: Available.
Pricing: Starts at $2.99/vehicle/month on an annual billing.
Why use Driveroo?
Driveroo makes faster and easier vehicle inspections possible with the app’s easy-to-use, intuitive user interface. Using this custom and digital car inspection software, fleet managers and inspectors can efficiently visualize their way to streamlined digital workflows.
Pricing: Starts at $5/asset/month.
Why use Fleetio?
Fleetio enables fleet teams to manage, access, and update data, assets, and operational processes while on the go. This mobile app helps maintain airtight compliance with electronic vehicle inspections.
Best for: Fleets looking to standardize day-to-day operations
Free Version: None
Free Trial: A 14-day free trial is available
Pricing: Starts at $5/vehicle/month on an annual billing.
Why use eMaint CMMS?
eMaint CMMS is a vehicle and car inspection app that allows maintenance professionals to streamline workflows, work order management, and project automation. Using the eMaint dashboard, be able to efficiently plan, schedule, and assign maintenance tasks and have a greater control over your overall processes.
Pricing: Starts at $69/user/month for a 3-user package.
Why use Ultimo?
Mainly used as a fleet management software, Ultimo also has the capabilities and features to address vehicle inspection tasks. This platform also simplifies how businesses demonstrate compliance with legislation and quality standards.
Pricing: €29 or ~$31 USD/month/full user.
Why use Fleet Complete?
Fleet Complete helps businesses improve their fleet operations which include dispatching, regulatory compliance, and field service management. This way, optimal visibility and productivity on assets and resources can be achieved toward a holistic approach to an organization’s vehicle inspections.
Pricing: Details available upon request.
Why use Vehicle Mobile Inspection (VMI)?
As an innovative mobile-based vehicle damage inspection app, VMI helps fleet owners have more control on their fleet movements and vehicle damages. This digital inspection solution is easy to use and automatically identifies vehicles through QR codes.
Why use SHEQSY?
SHEQSY by SafetyCulture is a safety-focused, free vehicle inspection app built to allow organizations to protect employees in the workplace, most especially those that work alone out on the field. Using this app, you’ll be able to maintain compliance with lone work legislation, achieve peace of mind, and make it easy for everyone to monitor, record, and receive safety alerts when doing vehicle inspections and more.
Pricing: Premium plan $10/month (30-day free trial for unlimited users).
Platforms supported: Available on mobile app (iOS and Android) or a web-based software.
Keeping vehicles roadworthy and reducing downtime are critical in the efficient operation of transport and fleet management companies. Fleet managers need constant visibility on vehicle repair work being performed as well as effective inspection and reporting tools.
Finding the right vehicle inspection software requires a tool that can both capture and present the right inspection data and be simple enough for a field team to learn and adopt. To sum it up, here are the top benefits of maximizing a vehicle inspection app’s features:
Get rid of paper forms and checklists using digital inspection templates. Conveniently perform vehicle inspections using your phone or tablet even if you’re offline. Double entries and physical storage is no longer a problem. This powerful mobile solution automatically generates reports and saves your data via a secure cloud storage for easy access.
Get real-time updates when vehicle inspections are completed. A powerful analytics dashboard on a vehicle inspection platform visualizes inspection data which helps you spot trends so you can resolve issues before they get out of hand.
No more manual data entries to complete reports. After you finish your vehicle inspection, you can immediately generate a detailed report in multiple formats. Set automatic sharing on so appropriate personnel will immediately receive reports upon inspection completion and nothing is missed.
In choosing the kind of vehicle inspection app you must use in your organization, make sure to look out for these top features and functionalities:
Conduct all vehicle inspections using a vehicle inspection app on your mobile device and access all checklists and inspection templates you need. No more paper checklists that can get lost or damaged. Instantly capture the information you require and generate reports that you can easily share. You can upload a CSV file of your VIN and license numbers and these can be used as easy reference during inspections.
Want to take a picture of a flat tire? Need to explain a battery problem? Found scratches on a vehicle? With a vehicle check app, you can take pictures during inspections. Annotate on images to describe a battery issue, use arrows to show where the scratches are, or encircle tires that need to be replaced ASAP.
Use pre-made templates or create your own forms for heavy vehicle inspections, scheduling daily vehicle checks, facilitating driver training assessments, and vehicle accident reports so you can cover all aspects of your fleet operations without the hassle.
An app for vehicle inspection has a scheduling feature that you can use to remind you and your team members of inspections to be conducted. Schedule one-time or recurring audits and receive notifications for those inspections. You’ll be able to see the date and time of future inspections and check which scheduled inspections may have been missed.
With a vehicle inspection report app, you can use up to three devices using just one login and it supports iOS and Android devices so you can conduct inspections on the go using your phone or tablet.
Conduct and complete inspections even if your device is offline. Once your device is back online, you can sync all of your inspections and share your reports electronically.
For a quick overview of which vehicle inspection app or software is best suited for your needs, here’s a roundup of our best 10:
You may also use this table for the comparison of free version availability, pricing of paid plan, and web-based software capability:
* on an annual billing
** on an annual billing
*** for a 3-user package
Learn how VROON, an international shipping company, uses SafetyCulture in conducting efficient inspections on their 170 vessels, identifying common issues across their fleet, and making informed decisions with the available hard facts and data generated from SafetyCulture’s smart platform:
“Without SafetyCulture it would have been difficult to identify this systematic error.” – Maren Schroeder, Head of Technical
Likewise, discover how Reyes Holdings Transportation, a leading transportation and logistics company, inspects their entire fleet and mechanics shops with SafetyCulture:
“When we acquire new vehicles, it’s over 100 pieces of new equipment. That’s much easier to do digitally versus on a paper checklist. It saves us tons of time to do it on a mobile device.” – Thomas Alexander, Fleet Manager
Check out SafetyCulture’s ready-to-use vehicle inspection checklists below:
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Patricia Guevara is a content writer and researcher for SafetyCulture. With her extensive content writing and copywriting experience, she creates high-quality content across a variety of relevant topics. She aims to promote workplace safety, operational excellence, and continuous improvement in her articles. She is passionate about communicating how technology can be used to streamline work processes, empowering companies to realize their business goals.