The 10 Best Vehicle Inspection App Picks for 2023

Learn about what a vehicle inspection app is and pick from the top 10 vehicle inspection solutions for your organization.

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Published 24 Nov 2022

What is a Vehicle Inspection App?

A vehicle inspection app is a convenient digital tool that fleet managers, business owners, and drivers can use to help maintain their vehicles’ roadworthiness through regular inspections, promote the safety of their drivers and customers by clearly identifying vehicle issues and taking immediate action, and remind all of their inspectors to complete vehicle checks with the aid of scheduled notifications.

Why Use One

Keeping vehicles roadworthy and reducing downtime are critical in the efficient operation of transport and fleet management companies. Fleet managers need constant visibility on vehicle repair work being performed as well as effective inspection and reporting tools.

Finding the right vehicle inspection software requires a tool that can both capture and present the right inspection data and be simple enough for a field team to learn and adopt. To sum it up, here are the top benefits of maximizing a vehicle inspection app’s features:

Perform inspections with a vehicle inspection mobile app

Get rid of paper forms and checklists using digital inspection templates. Conveniently perform vehicle inspections using your phone or tablet even if you’re offline. Double entries and physical storage is no longer a problem. This powerful mobile solution automatically generates reports and saves your data via a secure cloud storage for easy access.

Have real-time fleet visibility

Get real-time updates when vehicle inspections are completed. A powerful analytics dashboard on a vehicle inspection platform visualizes inspection data which helps you spot trends so you can resolve issues before they get out of hand.

Generate comprehensive reports using a vehicle inspection software

No more manual data entries to complete reports. After you finish your vehicle inspection, you can immediately generate a detailed report in multiple formats. Set automatic sharing on so appropriate personnel will immediately receive reports upon inspection completion and nothing is missed.

Features

In choosing the kind of vehicle inspection app you must use in your organization, make sure to look out for these top features and functionalities:

Go completely paperless

Conduct all vehicle inspections using a vehicle inspection app on your mobile device and access all checklists and inspection templates you need. No more paper checklists that can get lost or damaged. Instantly capture the information you require and generate reports that you can easily share. You can upload a CSV file of your VIN and license numbers and these can be used as easy reference during inspections.

Take pictures and annotate them to easily identify issues

Want to take a picture of a flat tire? Need to explain a battery problem? Found scratches on a vehicle? With a vehicle check app, you can take pictures during inspections. Annotate on images to describe a battery issue, use arrows to show where the scratches are, or encircle tires that need to be replaced ASAP.

Easy access to multiple forms

Use pre-made templates or create your own forms for heavy vehicle inspections, scheduling daily vehicle checks, facilitating driver training assessments, and vehicle accident reports so you can cover all aspects of your fleet operations without the hassle.

Never miss another inspection

An app for vehicle inspection has a scheduling feature that you can use to remind you and your team members of inspections to be conducted. Schedule one-time or recurring audits and receive notifications for those inspections. You’ll be able to see the date and time of future inspections and check which scheduled inspections may have been missed.

Access more than one device

With a vehicle inspection report app, you can use up to three devices using just one login and it supports iOS and Android devices so you can conduct inspections on the go using your phone or tablet.

Conduct inspections even while offline

Conduct and complete inspections even if your device is offline. Once your device is back online, you can sync all of your inspections and share your reports electronically.

Choosing the Best Vehicle Inspection App

For a quick overview of which vehicle inspection app or software is best suited for your needs, here’s a roundup of our best 10:

  • Best Overall: SafetyCulture
  • Best for SMBs: FleetGO
  • Best for Companies Operating Heavy Equipment and Vehicles: Heavy Vehicle Inspection
  • Best for Organizations in the Transportation and Logistics Industry: Driveroo
  • Best for Fleets Looking to Standardize Day-to-Day Operations: Fleetio
  • Best for Multi-site Maintenance Operations: eMaint CMMS
  • Best for SMBs and Enterprises: Ultimo
  • Best for Industries with Mobile Assets in the Field: Fleet Complete
  • Best for Businesses in the Car Rental Industry: Vehicle Mobile Inspection (VMI)
  • Best for Lone Worker Safety: SHEQSY by SafetyCulture

You may also use this table for the comparison of free version availability, pricing of paid plan, and web-based software capability:

Vehicle Inspection App Free Version Paid Plan Web-based Software
SafetyCulture Yes $19/month/10 users Yes
FleetGO None Quote upon request Yes
Heavy Vehicle Inspection Yes $2.99/vehicle/month* Yes
Driveroo None $5/asset/month Yes
Fleetio None $5/vehicle/month** Yes
eMaint CMMS None Starts at $69/user/month*** Yes

Ultimo

None €29 ($31 USD)/month/full user Yes
Fleet Complete None Details upon request Yes
Vehicle Mobile Inspection (VMI) None Quote upon request Yes
SHEQSY by SafetyCulture Yes $6.95/month/unli users Yes

* on an annual billing
** on an annual billing
*** for a 3-user package

Customer Success

Learn how VROON, an international shipping company, uses SafetyCulture in conducting efficient inspections on their 170 vessels, identifying common issues across their fleet, and making informed decisions with the available hard facts and data generated from SafetyCulture’s smart platform:

“Without SafetyCulture it would have been difficult to identify this systematic error.” – Maren Schroeder, Head of Technical

Likewise, discover how Reyes Holdings Transportation, a leading transportation and logistics company, inspects their entire fleet and mechanics shops with SafetyCulture:

“When we acquire new vehicles, it’s over 100 pieces of new equipment. That’s much easier to do digitally versus on a paper checklist. It saves us tons of time to do it on a mobile device.” – Thomas Alexander, Fleet Manager

Check out SafetyCulture’s ready-to-use vehicle inspection checklists below:

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pat guevara safetyculture content specialist

SafetyCulture Content Specialist

Patricia Guevara

Patricia Guevara is a content writer and researcher for SafetyCulture. With her extensive content writing and copywriting experience, she creates high-quality content across a variety of relevant topics. She aims to promote workplace safety, operational excellence, and continuous improvement in her articles. She is passionate about communicating how technology can be used to streamline work processes, empowering companies to realize their business goals.

Patricia Guevara is a content writer and researcher for SafetyCulture. With her extensive content writing and copywriting experience, she creates high-quality content across a variety of relevant topics. She aims to promote workplace safety, operational excellence, and continuous improvement in her articles. She is passionate about communicating how technology can be used to streamline work processes, empowering companies to realize their business goals.

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