Top Vehicle Inspection Checklist Forms
Ensure safety and quality for vehicles with digital vehicle inspection forms and checklist templates.
Ensure safety and quality for vehicles with digital vehicle inspection forms and checklist templates.
Published 21 Sep 2021
A vehicle inspection form is a document detailing a vehicle’s condition. This document is used both as verification of a vehicle’s roadworthiness and as a guide for drivers, mechanics, and safety officers in performing vehicle inspection. Performing pre-start checks and regular vehicle inspections proactively reduces risks of accidents and operational downtime.
A vehicle inspection checklist template can be used by an authorized inspector to identify defects and mechanical issues for most vehicles. Begin by capturing general information of the vehicle including VIN, license plate and mileage and take a photo of the general condition of the vehicle. This comprehensive vehicle inspection checklist include:
In this article, we will briefly discuss the following:
A vehicle inspection checklist is used to evaluate a vehicle’s working condition. It aims to identify mechanical issues or defects to ensure that vehicles are in good working order and safe for use on the road. Federal laws require vehicle owners to conduct daily inspections to limit the occurrence of accidents on the road. The question is, where do you begin?
There are some areas or items in the vehicle that should be inspected daily, below are some areas that should be included in a vehicle inspection checklist:
And other critical areas and items that you should also check regularly are the following:
A vehicle inspection report is the final output that is shared between stakeholders. It contains the assessment data from an accomplished vehicle inspection form or checklist. The vehicle inspector takes the most important pieces of information from the completed vehicle inspection form and outlines them via a simple and direct conclusion with a vehicle inspection report.
Aside from summarizing the vehicle inspection’s findings, the inspection report also includes recommendations for repair and maintenance work if deemed necessary.
In general, the intention of both inspection types are similar; identify issues with the vehicle before they turn into bigger, more expensive problems. The real difference lies in the way people typically use each term when referring to vehicle assessments. While a “vehicle inspection” can be both quick and short, as well as extensive and time-consuming, a multi-point inspection exclusively refers to a thorough and comprehensive assessment of a vehicle’s condition.
For example, since a daily vehicle inspection checklist is designed to be used every day, it is perfectly acceptable for it to cover only a few key areas; most of them concerning safety. Multi-point inspections, however, assess the vehicle in its entirety. This can be quite time-consuming which is why they are fewer and farther between.
The recommended frequency in which to conduct multi-point inspections with a vehicle inspection app may vary. To be safe, it is best to perform multi-point inspections on vehicles that come in for repair or maintenance work to ensure that nothing critical is missed.
To make your own car checklist, you first need to be familiar with your own car and be knowledgeable enough about vehicles to know what needs to be checked. But why go through the trouble of making a car checklist from scratch when you can review existing one’s already made available for you and edit, if you prefer, to fit the needs of your own car. Feel free to check and download the vehicle checklists here or in our public library.
iAuditor is the perfect tool for conducting vehicle inspections. Convert your paper vehicle inspection forms to a digital format. iAuditor allows you to conduct inspections on your mobile or tablet, take photos of vehicle defects, generate PDF reports on your mobile and securely store all data in the cloud. Preview a sample vehicle inspection report generated using the iAuditor mobile app.
To help you get started, we have provided a collection of vehicle inspection templates below for you to download and use for free.
A heavy vehicle inspection checklist can be used to inspect commercial vehicles for roadworthiness prior to long haul commercial trips. Regular heavy vehicle inspections can prepare your business for regulatory inspections. Conduct a walk-around of the truck making sure to inspect the general condition of the vehicle, exterior, in-cab and engine compartment. Conclude by rating the overall condition and roadworthiness of the vehicle.
A company vehicle pre commissioning checklist can be used before purchasing a vehicle for work. Capture registration and photos of the vehicle intended to be purchased. Ensure the vehicle is fit for purpose and all registration, permits and licences have been sought. Check that relevant safety and training practices are in progress. You can modify this template for your workplace and pre-approval requirements.
Vehicular accidents inevitably occur anytime and anywhere. Use this vehicle accident report to generate a summary of a vehicle accident. This can be used to identify the root cause of the accident, document physical damages of vehicle, and record witness statements. Capture photo evidence of the injury and environment and track the exact location of the accident being reported.
Driver assessment training template used to assess the performance and safety of commercial drivers. Capture photo of drivers license and driver details. Check if the driver follows standard start-up procedures. While driving assess the drivers engine management, driving skills and speed management. At the end of the trip check shut down procedures and rate the overall professionalism of the driver. Speak to the driver and record any past incidents that have occurred. Conclude the assessment by discussing and recording what additional actions or training is required. Use iAuditor to complete these assessments on your mobile while riding with the driver and generate reports on the spot.
Use this checklist before use of forklift trucks to ensure that the equipment is safe to use. Conduct general pre-start checks to inspect the physical condition of the truck (including tyres, plates, guards) as well as fluid levels and battery condition. After starting the vehicle, check to ensure all controls, signals, steering and brakes are in proper working condition. Document any hazards or items that need to be repaired and generate a report on the spot. You can modify this checklist for your specific forklift vehicle (e.g. propane, electric, yard trucks).
Vehicle inspectors and vehicle maintenance personnel can use this daily vehicle inspection checklist to assess the condition of a vehicle's exterior and interior components, emergency equipment, and necessary documentation, in order to ensure its safe usage and preserve the quality of performance.
Vehicle inspectors can use this compliance-focused light vehicle inspection checklist to check if a light vehicle complies with accepted standards for brakes, gauges, first aid kits, fire extinguishers, steering, and seat belts, among other items.
This weekly vehicle inspection checklist can be used by vehicle inspectors to inspect the vehicle's condition, engine compartment, external bodywork, and the required documents for operating the vehicle on a weekly basis. Download and customize according to weekly needs.
