Top Vehicle Inspection Checklist Forms

In this article, we will briefly discuss the following: 

• items that should be in your vehicle inspection checklist; 
• vehicle inspection report;
• the difference between a multi-point inspection checklist and a vehicle inspection checklist;
• helpful tool for performing vehicle inspections;
• the easy way to stay connected while out on the road.

What is Included in a Vehicle Inspection Checklist?

A vehicle inspection checklist is used to evaluate a vehicle’s working condition. It aims to identify mechanical issues or defects to ensure that vehicles are in good working order and safe for use on the road. Federal laws require vehicle owners to conduct daily inspections to limit the occurrence of accidents on the road. The question is, where do you begin?

There are some areas or items in the vehicle that should be inspected daily, below are some areas that should be included in a vehicle inspection checklist: 

• Engine oil – Use an oil dipstick to determine where the level is at, and if you should refill. Ensuring that engine oil is at the right level mitigates the risk of overheating which can result in costly repairs.
• Air pressure of tires – Visually check tires before use and see if they are properly inflated. Also, look out for any signs of damage and unusual wear. Checking these daily does not only ensure safety on the road but also prolongs the life of your vehicle.
• Lights – This involves checking if the headlights, tail lights, and signal lights are all in proper working condition. This is crucial as some of these lights ensure the vehicle’s visibility to other drivers, these are especially important in situations with low visibility.
• Horn – Confirm if horn works as it helps avoid collisions by making other drivers and pedestrians aware that a vehicle is nearby.
• Windshield & wipers – Ensure that there is enough water in the wiper system and check the blades. Wiper blades do wear over time. If blades are cracked worn or otherwise damaged they should be replaced.
• Vehicle documents & license plate – Make sure that vehicle documents are stored safely in the glovebox and ensure that your license plate is clean and not obscured or obstructed.
• Engine Noises – Engine noises are a great early indicator of potential issues in a vehicle. If knocking or tapping is noticed from a cold start then it could be an indicator of a serious defect.
• Leaks – This involves checking whether there are any leaks in or around the vehicle. The color and location of the leak can help diagnose the problem, but leaks can indicate serious problems so if any leaks are spotted then it’s important to ensure the vehicle is checked by a professional.

And other critical areas and items that you should also check regularly are the following:

• Tires’ tread depth
• Battery
• Transmission
• Steering
• Engine belts and hoses
• Brakes

What is a Vehicle Inspection Report?

A vehicle inspection report is the final output that is shared between stakeholders. It contains the assessment data from an accomplished vehicle inspection form or checklist. The vehicle inspector takes the most important pieces of information from the completed vehicle inspection form and outlines them via a simple and direct conclusion with a vehicle inspection report.

Aside from summarizing the vehicle inspection’s findings, the inspection report also includes recommendations for repair and maintenance work if deemed necessary.

Multi-point Inspection Checklist Vs. Vehicle Inspection Checklist: What’s the Difference?

In general, the intention of both inspection types are similar; identify issues with the vehicle before they turn into bigger, more expensive problems. The real difference lies in the way people typically use each term when referring to vehicle assessments. While a “vehicle inspection” can be both quick and short, as well as extensive and time-consuming, a multi-point inspection exclusively refers to a thorough and comprehensive assessment of a vehicle’s condition.

For example, since a daily vehicle inspection checklist is designed to be used every day, it is perfectly acceptable for it to cover only a few key areas; most of them concerning safety. Multi-point inspections, however, assess the vehicle in its entirety. This can be quite time-consuming which is why they are fewer and farther between.

The recommended frequency in which to conduct multi-point inspections with a vehicle inspection app may vary.  To be safe, it is best to perform multi-point inspections on vehicles that come in for repair or maintenance work to ensure that nothing critical is missed.

Vehicle Inspections App

iAuditor is the perfect tool for conducting vehicle inspections. Convert your paper vehicle inspection forms to a digital format. iAuditor allows you to conduct inspections on your mobile or tablet, take photos of vehicle defects, generate PDF reports on your mobile and securely store all data in the cloud. Preview a sample vehicle inspection report generated using the iAuditor mobile app.

To help you get started, we have provided a collection of vehicle inspection templates below for you to download and use for free.

Preview a sample on web and print PDF report.

Critical Communications Made Easy

Even after conducting a vehicle inspection, there’s still a possibility of an issue popping up while you’re out on the road. When this happens and the driver is unable to resolve the issue, it’s important to ask for help using Heads Up, iAuditor’s latest feature. No matter where they are, drivers can give a Heads Up to their managers, either requesting for help, letting them know the reason for a delay, or simply updating them on the status of their journey. With Heads Up, you don’t need to worry about your messages not being sent and can focus more on productive tasks as you wait for further instructions from your manager.