Published 10 Jul 2023
What is a New Employee Training Checklist?
A new employee training checklist is a tool used to list tasks and activities intended to onboard and train new employees. The checklist serves as a guide or roadmap to ensure that new employees receive the necessary information, resources, and support to become productive and successful in their roles. Also, it helps establish a streamlined process of completing all necessary training and orientation activities for a smooth integration of the new employee into the organization.
In this article
- Why is it Important to Train New Employees?
- New Employee Onboarding vs. New Employee Training
- What Should Be Included in a New Employee Training Checklist?
- How to Create One
- Best Practices for Using a Checklist for Training New Employees
- FAQs About New Employee Training Checklists
- Effectively Train New Employees Using SafetyCulture
- Related New Employee Training Checklists
Why is it Important to Train New Employees?
Training new employees is crucial for several reasons, including the following:
- Performance and Productivity – When employees are trained well, they can quickly become productive and contribute to the organization’s goals, reducing the learning curve and minimizing errors.
- Job Satisfaction and Engagement – New employees who receive thorough training feel valued and supported, which can enhance job satisfaction and engagement toward improved employee retention and reduced turnover.
- Company Culture and Values – By aligning new employees with the company’s ethos, training helps create a cohesive and unified workforce that shares a common vision and understands the company’s core principles.
- Consistency and Standardization – Training helps promote standardization in processes, procedures, and service delivery, leading to higher quality outcomes and improved customer satisfaction.
- Safety and Compliance – Training educates new employees on workplace safety protocols, emergency procedures, and industry-specific regulations, reducing the risk of accidents, injuries, and legal issues.
- Confidence and Skill Development – Training equips new employees with the necessary tools and knowledge to handle their responsibilities with competence, which can boost their self-assurance and contribute to long-term career growth.
- Team Collaboration and Communication – Proper training introduces new employees to their team members, establishes relationships, clarifies roles and responsibilities, and encourages teamwork, fostering a positive work environment.
To ensure everything is well accounted for during this phase, using a training checklist for new employees can help streamline the onboarding process and provide consistency in training.
New Employee Onboarding vs. New Employee Training
While both processes work together to set the stage for a new employee’s success and smooth transition into the organization, they are distinct phases with unique goals and purposes.
New employee onboarding is a broader process that encompasses the entire experience of welcoming and integrating new employees into the organization. Commonly, this starts before the employee’s first day and goes on beyond the initial training period.
This phase focuses on familiarizing the employee with the company’s culture, values, policies and procedures, setting up accounts and access, and completing paperwork. Its main purposes include making the employee feel welcomed, connected, and engaged with the company.
On the other hand, new employee training is a specific component or part of the onboarding process that usually takes place during the first weeks or months of employment. This focuses on developing the skills, knowledge, and competencies required for the employee’s role. Also, training aims to ensure that the employee is equipped with the necessary skills and knowledge to perform their job successfully.
What Should Be Included in a New Employee Training Checklist?
While new employee training checklists can serve unique purposes to various organizations, these common items must be included to ensure their accuracy and help make the training process comprehensive and straightforward:
- Introduction to the Organization
- Company Mission, Vision, and Values
- Company’s Products and Services
- Company Policies and Procedures
- Organizational Structure and Key Departments
- Company Stakeholders
- Company Benefits and Resources
- Company Culture
- Systems and Tools
- IT and Security
- Workplace Safety
- Job-Specific Training
- Other Training
Other important elements and details you may consider including in the template for your new employee training checklist to help you efficiently track progress are the following:
- Training Objectives
- Target Completion Date (for each training item)
- Training Status
- Feedback and Recommendations
- Next Evaluation Date
How to Create One
To guide you through the process of creating a new employee training checklist, follow these steps:
- Consider including both job-specific training and broader organizational training topics, such as policies, procedures, and company culture in the new employee training checklist.
- Identify who will be responsible for delivering or overseeing each training item. Assign trainers or subject matter experts who have the knowledge and expertise to effectively train the new employee so that their names can be included when filling out the checklist.
- Determine and specify the timeline or duration of each training session, the overall training period, and any specific deadlines or milestones. Alternatively, include multiple-choice questions to indicate the status of each training item.
- Follow the checklist during the new employee’s training period, ensuring that all topics are covered according to the planned timeline. Continuously evaluate the effectiveness of the training by gathering feedback from the employee and trainers, making adjustments as needed.
Best Practices for Using a Checklist for Training New Employees
Here are some best practices for using a new hire training checklist template to maximize its advantages in your organization:
- Tailor the checklist to fit the specific needs of your organization, industry, and job roles by adding job-specific training and other necessary development efforts.
- Allocate sufficient time for each training item on the checklist. Avoid overloading the schedule, which can lead to rushed, inadequate, or counterproductive training.
- Remember that training doesn’t end with the completion of the checklist. Offer ongoing support and guidance to new employees as they apply their training in real work situations. Regular check-ins, feedback sessions, and additional resources contribute to their continued development.
- Periodically review and update the training checklist to reflect any changes in job responsibilities, processes, or company policies.
- Keep a record of the training progress and completion for each new employee. This documentation helps track their development, identify any gaps in training, and serve as a reference for future training needs or performance evaluations.
FAQs About New Employee Training Checklists
Training new employees typically involves the following steps:
- Orientation and Onboarding
- Job-specific Training
- Training Plan Development
- Hands-on Practice
- Ongoing Support and Feedback
- Assessments and Evaluation
- Additional Training and Development
- Documentation and Recordkeeping
- Ongoing Performance Support
- Evaluation and Feedback Gathering
It’s important to avoid certain pitfalls and practices that can hinder their learning and growth. That said, here are some things to avoid:
- Lack of Preparation
- Overloading with Information
- Neglecting Hands-on Practice
- Lack of Clarity and Communication
- Neglecting Individual Learning Styles
- Ignoring Progress and Feedback
- Lack of Follow-up and Support
- Neglecting to Foster a Positive Learning Environment
- Rushing the Training Process
- Neglecting Documentation and Recordkeeping
It’s beneficial to share a high-level overview of the training checklist with new employees before their start date. This can help them understand the onboarding process and prepare for the training they will undergo. However, detailed instructions and specific training materials are typically provided during the onboarding and training processes itself.
Effectively Train New Employees Using SafetyCulture
Why use SafetyCulture?
An organization with a healthy culture of continuous learning and development fueled by consistent and sufficient training can contribute to sustainable operational improvement over time.
This is why it’s important to use tools and platforms like SafetyCulture (formerly iAuditor) that complement your efforts in successfully training your employees and standardizing best practices in your organization.
SafetyCulture is an operations platform that empowers companies and businesses to optimize their training processes and improve their overall operational performance through the following features and functionalities:
- Download and use new employee training checklists and templates from the Public Library.
- Conduct streamlined and effective employee training to support employee growth and contribute to organizational success.
- Enable scheduling of regular performance reviews based on training objectives.
- Identify performance issues and assign action plans for continuous improvement.
- Use the Analytics dashboard to benchmark employee performance insights and trends that you can use in conducting a gap analysis to further improve training programs.
- Generate training reports in various formats, including PDF, Excel, Word, or Weblink, and store them on SafetyCulture’s secure cloud.
- Use Heads Up when disseminating Standard Operating Procedures (SOPs) and best practices on training initiatives.
- Promote workplace safety as part of the key training programs in your organization by:
- ensuring well-inspected and sufficient supplies of Personal Protective Equipment (PPE) you can purchase from the SafetyCulture Marketplace;
- using SHEQSY by SafetyCulture to manage the safety of lone workers; and
- training employees on the proper and safe use and management of the organization’s assets.
Related New Employee Training Checklists
Use this new employee onboarding checklist to gather onboarding documents for new employees and check if all onboarding processes were conducted, including the orientation on company policies, job expectations, and safety measures. View this new employee onboarding checklist PDF sample report for reference.