Inspection Checklists & Forms

Smart checklists to help you perform inspections efficiently via a mobile-ready inspection app

Published 29 Jul 2021

What is an Inspection Checklist?

An inspection checklist (also referred to as inspection sheet) is a valuable tool used by inspectors across several industries to assess the compliance of a certain process, procedure, facility, or equipment with standards set by internal, local, or international governing organizations. It helps ensure that the object of inspection goes through detailed and documented evaluations and therefore can be endorsed for its intended use.

What is the Purpose of Inspection Checklists?

Inspection checklists are used by professional inspectors primarily as a guide for performing appropriate assessments to determine if what is being inspected—whether that is a product, equipment, facility, or service—meets a certain quality or is performing according to customer expectations or specifications set by regulations or industry standards. When used correctly, inspection checklists help with the following:

  • Keeping people organized and focused on the task at hand
  • Promoting accountability as inspection results serve as written record
  • Boosting employee morale knowing that facilities and equipment are inspected for compliance with regulations and industry standards
  • Providing clear documentation to regulatory bodies about the inspections performed

The Importance of Conducting Regular Inspections

Regular inspections are vital to keeping a product, equipment, or facility up to par with a company’s safety and quality program. These checks help businesses from different industries ensure that the products or services their customers receive will meet or exceed expectations. Further, regular inspections provide more benefits to organizations in different ways:

Safety

Regular inspections help define the line between a safe working environment and one that is beset with hazards.

Maintenance

Equipment and facility abuse is discouraged by regular inspections. Using inspection records, maintenance managers can strengthen maintenance programs as inspections help them identify the best frequency of schedules for the upkeep of assets.

Reputation

No company is looking forward to appearing on the news when something wrong happens. Through regular inspections, companies are able to immediately rectify issues before they become major.

Business Costs

Periodic inspections help prevent workplace injuries, which can result in costly lost work time and compensation claims.

A Powerful Inspection Tool

Using paper-based inspection forms can be time-consuming and burdensome. With digital inspection checklists, you can eliminate paperwork and automate workflows for easier data collection and documentation.
iAuditor by SafetyCulture helps you streamline your inspection processes by taking out the administrative aspects of your responsibilities and letting you focus on the safety and quality of your business. With an Android or iOs device, you can use iAuditor to:

  • Build a digital inspection checklist or sheets, or download one for free from our library of over 50,000 templates – Save time from manual entry when doing an audit. Attach notes and media directly using the iAuditor mobile app. Learn more here.
  • Streamline audits – Save time from manual entry when doing an audit. Attach notes and media directly using the iAuditor mobile app. Learn more here.
  • Automate communication – Receive immediate notifications when critical risks are identified or when audit scores start to drop.
  • Deliver immediate actions – Create corrective actions for issues in need of immediate resolution. Assign actions to members of the organization and set the time, date, and priority level. 
  • Gain safety & quality insights – Get real-time insights from comprehensive reports that are automatically generated every time you complete an audit. Preview sample report here.
  • Share inspection reports immediately – Automatically send your reports to multiple recipients. Reports are shareable in multiple formats and delivery options.
SafetyCulture staff writer

Carlo Sheen Escano

Carlo Sheen Escano is a contributing writer for SafetyCulture based in Makati City, Philippines. Sheen has experience in digital marketing and has been writing for SafetyCulture since 2018. His articles mainly discuss risks in the workplace and well-known safety and quality processes used to mitigate them. Furthermore, Sheen is passionate about providing insights to global customers on how technology can help them to do the best work of their lives.

Carlo Sheen Escano is a contributing writer for SafetyCulture based in Makati City, Philippines. Sheen has experience in digital marketing and has been writing for SafetyCulture since 2018. His articles mainly discuss risks in the workplace and well-known safety and quality processes used to mitigate them. Furthermore, Sheen is passionate about providing insights to global customers on how technology can help them to do the best work of their lives.