Incoming Inspection Checklists

Powerful inspection app to immediately resolve quality issues during pre-production

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Published December 9th, 2020

What is an Incoming Inspection?

An incoming inspection, also known as a receiving inspection or material inspection, validates the quality of purchased raw materials based on set acceptance criteria. It is performed by quality assurance personnel in the manufacturing facility to resolve quality issues during pre-production. Incoming inspection results follow an identification tagging system to determine required actions when an item is tagged as accepted, conditionally accepted, or rejected.

This article features:

Why Use Incoming Inspection Checklists?

Taking advantage of a mobile-ready incoming inspection checklist helps ensure the conformity of raw materials to purchase order specifications, reduce production costs, and manufacture high-quality products that meet or even exceed quality standards, customer expectations, and safety regulations.

Understanding the Identification Tagging System

An incoming inspection checklist details exactly what quality assurance personnel should be validating—size, color, shape, markings, and packaging of sample material from the entire batch. The identification tagging system is used to express the acceptance criteria specified in the purchase order. Each inspection result corresponds to the following actions:

incoming inspection identification tagging system

Incoming Inspection Identification Tagging System


Place the accepted materials in stock or forward them to the next operation. When all raw materials or purchased components meet quality standards, manufacturers usually proceed with the first production run and perform a First Article Inspection (FAI) to confirm that the manufacturing process produces output that meets design requirements.

Conditionally Accepted

Quality inspectors should keep an eye out for minor or major defects such as functional and dimensional deviations, shipping damages, and improper markings to determine if the raw materials can be conditionally accepted. Specify the conditions for acceptance such as rework or replacement by the supplier and ascertain that the quality manager and a supplier representative sign in agreement.


Quality inspectors should issue a Non-Conformance Report (NCR) for rejected materials and indicate if they will be scrapped, sorted, or reassessed against more specific acceptance criteria. Rejecting materials may cause shortages and destabilize the production schedule, but it prevents costly manufacturing problems such as mass-producing unsafe and defective products.

iAuditor Incoming Inspection Checklist App

iAuditor, the world’s most powerful inspection checklist app, can help easily tag raw materials as accepted, conditionally accepted, or rejected and immediately resolve quality issues during pre-production. With iAuditor, you can:

  • Perform incoming inspections offline or online
  • Capture photo evidence of tagged raw materials
  • Schedule regular inspections and quality audits
  • Assign actions for non-conforming items
  • Automatically generate and share reports
  • Gather digital signatures to authenticate results

To help you get started, here are 3 of the best incoming inspection checklists you can download and customize for free.


Shine Colcol

SafetyCulture Staff Writer

Shine has been professionally writing about virtually anything since her internship for a digital publisher of niche blogazines. She is passionate about building a culture of continuous improvement in the environmental, health, safety, and quality space through well-researched, engaging, and impactful content.