Top 3 Incoming Inspection Checklists

Easily tag raw materials as accepted, conditionally accepted, or rejected

Powerful inspection app to immediately resolve quality issues during pre-production

An incoming inspection, also known as a receiving inspection or material inspection, validates the quality of purchased raw materials based on set acceptance criteria. It is performed by quality assurance personnel in the manufacturing facility to resolve quality issues during pre-production. Incoming inspection results follow an identification tagging system to determine required actions when an item is tagged as accepted, conditionally accepted, or rejected.

Taking advantage of a mobile-ready incoming inspection checklist helps ensure the conformity of raw materials to purchase order specifications, reduce production costs, and manufacture high-quality products that meet or even exceed quality standards, customer expectations, and safety regulations.

This article features:

  1. everything quality inspectors need to know about the “identification tagging system”;
  2. a mobile app to easily tag raw materials and immediately resolve quality issues; and
  3. free incoming inspection checklists you can download, customize, and use.

Click here to download Top 3 Incoming Inspection Checklists

An incoming inspection checklist details exactly what quality assurance personnel should be validating—size, color, shape, markings, and packaging of sample material from the entire batch. The identification tagging system is used to express the acceptance criteria specified in the purchase order. Each inspection result corresponds to the following actions:

incoming inspection identification tagging system


Place the accepted materials in stock or forward them to the next operation. When all raw materials or purchased components meet quality standards, manufacturers usually proceed with the first production run and perform a First Article Inspection (FAI) to confirm that the manufacturing process produces output that meets design requirements.

Conditionally Accepted

Quality inspectors should keep an eye out for minor or major defects such as functional and dimensional deviations, shipping damages, and improper markings to determine if the raw materials can be conditionally accepted. Specify the conditions for acceptance such as rework or replacement by the supplier and ascertain that the quality manager and a supplier representative sign in agreement.


Quality inspectors should issue a Non-Conformance Report (NCR) for rejected materials and indicate if they will be scrapped, sorted, or reassessed against more specific acceptance criteria. Rejecting materials may cause shortages and destabilize the production schedule, but it prevents costly manufacturing problems such as mass-producing unsafe and defective products.

iAuditor Incoming Inspection Checklist App

iAuditor, the world’s most powerful inspection checklist app, can help easily tag raw materials as accepted, conditionally accepted, or rejected and immediately resolve quality issues during pre-production. With iAuditor, you can:

  • Perform incoming inspections offline or online
  • Capture photo evidence of tagged raw materials
  • Schedule regular inspections and quality audits
  • Assign actions for non-conforming items
  • Automatically generate and share reports
  • Gather digital signatures to authenticate results
iAuditor Incoming Inspection Checklist App

To help you get started, here are 3 of the best incoming inspection checklists you can download and customize for free.

Top 3 Incoming Inspection Checklists

1. Incoming Inspection Checklist

An incoming inspection checklist is used by quality assurance personnel to validate the quality of purchased raw materials based on set acceptance criteria. This incoming inspection checklist has been designed to make it easier for quality inspectors to determine inspection results and required actions based on the identification tagging system. Use this mobile-ready checklist to easily perform the following:

  1. Specify the purchase order number, material description, and quantity
  2. Capture and store unlimited photos of defects or tagged materials
  3. Send real-time notifications for scheduled incoming inspections
  4. Assign actions for accepted, conditionally accepted, or rejected materials
  5. Complete the incoming inspection with digital signatures

2. Receiving Inspection Checklist

A receiving inspection checklist is used to assess newly-delivered materials from the supplier and either accept or reject them based on their condition. Easily check for shipping damages, functions and dimensions according to specifications with this easy-to-use receiving inspection checklist. Customize this checklist to add more questions for the acceptance criteria and ensure the good working condition of materials to be used for manufacturing your products.

3. Material Inspection Report Form

A material inspection report form is used by material controllers to properly document the acceptance or rejection of purchased materials through defined characteristics such as nondestructive examination, functional test, and verification of source inspection result. Easily gather the digital signatures of the manufacturing engineer and supplier representative with this paperless material inspection report form and automatically share the report to the quality manager the moment a material inspection is completed.