The Top 5 Uses for a Maintenance App

Running a business can be a handful, and you want to get as much help as you can to stay on top of things and avoid getting run over by the competition.

Repairs, delays, and project blowouts are always more expensive than diligently doing preventive maintenance work. As a business owner or manager, you want to be cost-efficient. You want to maximize quality and profits, while limiting your expenses. A good maintenance app (also referred to as CMMS software or Computerized Maintenance Management System ) can help you achieve this.

Routine maintenance might sound simple, but it becomes harder to consistently perform as the work becomes more complex. Details might be missed and some inspections and tasks may be skipped outright if they’re deemed too bothersome to complete. A maintenance app can place controls to prevent non-compliance with organizational and regulatory standards, and help your company perform at peak level.

How does a maintenance app help my business?

Simply put, a maintenance app helps you oversee your company better. An effective maintenance app should:

  • grant easy access to data relevant to the maintenance and operation of your company;

  • make inspections, assessments, and evaluations faster, more efficient, and more reliable; and

  • be flexible enough to integrate seamlessly into your workflow and ultimately improve it.

Try the iAuditor Maintenance App for FREE!

Top Use Cases for a Maintenance App

1. Work Order

Work Order

Work orders are authorized requests for maintenance, repair, or other types of work assigned by a supervisor, manager, or client, to a person or group with the appropriate skillset. They outline the details of the work being requested such as quality and quantity, due date, persons assigned, and additional notes.

How a maintenance app can help

✔ A good maintenance app can help you create customizable work order templates to fit your business needs.

✔ You can easily check the status of work orders on your phone or tablet. No need to carry paper documents around. You can also follow up and assign additional tasks to relevant staff through the app if necessary.

✔ No more data re-entry. Completed forms can be generated into reports of varying formats instantly. You can also use them as receiving copies for customers.

✔ Your data is saved in the cloud. No more worries about missing or destroyed paper documents.

✔ It lets your clients confirm their work orders through electronic signatures. No need to print out work order forms.

2. Vehicle Maintenance

Vehicle Maintenance

Vehicle maintenance is an essential process for companies that make use of freight transport either as a service or to deliver their products. This also applies to taxi, car-service, and other car rental companies that use vehicles as their main income generator. Keeping vehicles in good condition through proper maintenance boosts productivity by maximizing the time vehicles spend on the road and minimizing the risk of downtime due to mechanical breakdown.

How a maintenance app can help

✔ Perform paperless vehicle inspections on your mobile device and identify items in need of maintenance, repair, or replacement.

✔ Schedule and assign vehicle inspections to workers.

✔ Log your vehicle inspections digitally and upload the data to the cloud. Stacks of paper logs and physical storage will no longer be an issue.

✔ Take photo evidence of defects, irregularities, and other items of note. Less time spent describing items in writing when you can just show.

✔ No need to draft emails or print paperwork to show the inspection logs to management. The app can be configured to grant automatic access to management without further hassle.

3. Building Maintenance

Building Maintenance

To ensure that a building (commonly residential, but may also be industrial) retains its functionality and structural integrity, regular inspections are done as part of maintenance routines. A building’s structural foundations and aesthetic assets need to be thoroughly inspected every year or so to ensure not only safety, but also the quality of living for its tenants.

How a maintenance app can help

✔ Take photos of structural damage, failure, and wear and tear to use as evidence on building maintenance reports and condition surveys.

✔ Customize your building maintenance templates to fit your needs and preferences.

✔ Indicate priority and assign actions relating to maintenance, repair, or replacement work to appropriate personnel.

✔ Schedule routine and ad hoc building inspections through the app to notify appropriate personnel. No need to send emails.

✔ Generate reports instantly to share with clients and colleagues.

✔ Unlimited cloud-based storage for your inspection and maintenance logs.

4. Facility Maintenance

Facility Maintenance

Facility Condition Assessments (FCA) are commonly performed as the first step when doing facility maintenance. FCAs differ from regular building maintenance inspections because their primary purpose is to triage areas and aspects of the facility in need of greater repair or maintenance work, whereas building maintenance inspections provide more of a general overview of its status.

How a maintenance app can help

✔ Take photos of facilities as evidence of their status and annotate as needed.

✔ Easily customize and update your FCA templates according to your current assets.

✔ Write notes and provide details on what needs repairing, maintaining, or replacing.

✔ Indicate priority levels for tasks and assign them to the appropriate personnel.

✔ Unlimited cloud-based storage to save your FCA reports. Grant automatic access to concerned personnel and/or clients.

5. Server Maintenance

Server Maintenance

A computer server hosts a vast network of clients, making routine upkeep important to ensure that it can handle the workload, achieve optimal performance, and prevent unwanted downtimes. IT professionals typically do server checks on a daily, weekly, or monthly basis based on necessity.

How a maintenance app can help

✔ Customize checklists according to your server configuration and ensure that no minor or critical checks are missed.

✔ Ensure compliance with routine checks by setting checklist items to “mandatory” where inspections can’t be marked as completed unless all items have been confirmed.

✔ Provide notes summarizing the inspection and include comments and suggestions as you see fit.

✔ Grant automatic report access to your supervisor or next staff on duty through the app to keep them in the loop.

✔ Use your digital checklist as documentation for certain certifications.

Download iAuditor as Your Maintenance App

iAuditor is all of the above, and then some.

You don’t have to learn multiple computer programs and apps to manage your maintenance processes. iAuditor, the world’s #1 inspection app, has all of the features you need to ensure safety, quality, and efficiency when it comes to doing your work.

Smart Forms

Our drag-and-drop template builder helps you easily create customized forms, checklists, and templates to fit your business needs and preferences.

Online/Offline Inspections

Perform inspections on any phone, tablet, or mobile device even while offline.


Proactively create workflows to manage your inspection and reporting process.

Reporting & Analytics

User-friendly statistics provide insight and allow you to easily identify issues that need to be resolved. The sooner you find the problem, the faster you can fix it.


You can connect iAuditor to business software systems such as Tableau, Power BI, Excel Online, and Google Sheets to streamline your workflow.

Try the iAuditor Maintenance App for FREE!