Building Maintenance Checklists

worker performing building maintenance on HVAC

Published 10 Jun 2022

Building maintenance is an anticipatory procedure performed by facility maintenance teams to regularly look after the roofing, HVAC, lighting, electrical, exterior and interior, and plumbing of buildings. This procedure aims to keep them in good working condition for the facility and occupants. This should be regularly conducted since upkeep problems left unchecked can turn into added operational costs, avoidable health and safety violations, and lose good business due to bad reputation. The staff assigned to maintain the building are tasked to perform cleaning, inspection, repair, restore, and other maintenance activities. These personnel have the option to carry out routine, preventive, or corrective building maintenance.

What is a Building Maintenance Checklist?

A building maintenance checklist helps facility managers and maintenance supervisors oversee the upkeep of a facility to make sure that it is safe and that daily operations are running smoothly. Take advantage of mobile-ready building maintenance checklists to never miss another maintenance check, proactively resolve detected issues, and maintain facility management standards.

What is Checked Using a Building Preventive Maintenance Checklist?

The following are the 7 main sections of a building preventive maintenance checklist used for regularly inspecting buildings:

  • Lighting
  • Electrical
  • Safety
  • HVAC
  • Building Interior
  • Building Exterior
  • Plumbing

You can also view or download the detailed building maintenance checklist in PDF if you like.

What to Include in Your Building Maintenance Checklist?

The elements of a building maintenance checklist normally consists of very specific areas of a property that needs regular assessment to be kept in their best condition. When creating your own checklist, you can use other existing templates as a guide, and work from there to tailor it according to your distinct needs.

Here are some of the most common questions you can put in your building maintenance checklist:

Safety

A well-maintained building should regularly be inspected for its safety and for the availability of safety materials inside. This helps ensure that common building-related hazards are prevented and avoided. Some of the questions you can add in your checklist include:

  • Are all first aid kits checked for inventory and restocked as needed?
  • Is the availability of eyewash bottles and stations checked?
  • Are safety signs and equipment labels in good condition?
  • Are respirators inspected and cleaned?
  • Are fall protection harnesses and kits inspected?

Building Interior

Methodical checks and random inspections of the building’s interior are necessary for maintaining the property. This enables building owners to proactively address any potential issues, which in turn, maximizes the span of the building’s serviceability. For your checklist, ask questions along the lines of:

  • Do floors, ceilings, and walls show no evidence of deterioration?
  • Are faucets, toilets, and showers operational and in good working condition?
  • Are fire alarm systems tested and working?
  • Are all doors in proper operation and exits not obstructed?
  • Is there no evidence of insect infestation?

Building Exterior

Aside from the building’s interior, it is an ideal practice to also regularly check its exterior. This provides an opportunity to keep your facility in a good operating condition and maintain its value. Building exterior questions can be like:

  • Are paint and walls in good condition?
  • Are all railings in good condition?
  • Do gutters have adequate anchoring and are tightened if necessary?
  • Are driveway and parking areas in good condition?
  • Is the sidewalk in good condition?

Cost-effective Solution for Upkeep Problems

Building maintenance managers often experience difficulty in controlling overall operational costs and day-to-day performance, recordkeeping, and data analysis of building maintenance reports. iAuditor, the world’s most powerful mobile inspection app, can be a cost-effective maintenance management system to help you easily identify upkeep problems, extend asset lifespan, and prevent critical systems failure.

  • Include photos on your report for the day. Preview sample report.
  • Urgent repairs can be assigned on the spot and receive the status of the tasks you delegate.
  • Never miss another scheduled maintenance check and get notified if inspections are about to begin.
  • Easily track all inspections completed and not completed by accessing one platform
  • Use for free with small teams. Unlimited reports and storage for premium accounts.
Jona Tarlengco - SafetyCulture Staff Writer

SafetyCulture Content Specialist

Jona Tarlengco

Jona Tarlengco is a content writer and researcher for SafetyCulture since 2018. She usually writes about safety and quality topics, contributing to the creation of well-researched articles. Her 5-year experience in one of the world’s leading business news organisations helps enrich the quality of the information in her work.

Jona Tarlengco is a content writer and researcher for SafetyCulture since 2018. She usually writes about safety and quality topics, contributing to the creation of well-researched articles. Her 5-year experience in one of the world’s leading business news organisations helps enrich the quality of the information in her work.