Published 13 Mar 2023
What is Building Maintenance?
Building maintenance is an anticipatory procedure performed by facility maintenance teams to regularly look after the roofing, HVAC, lighting, electrical, exterior and interior, and plumbing of buildings. This procedure aims to keep them in good working condition for the facility and occupants. This should be regularly conducted since upkeep problems left unchecked can turn into added operational costs, avoidable health and safety violations, and lose good business due to bad reputation. The staff assigned to maintain the building are tasked to perform cleaning, inspection, repair, restore, and other maintenance activities. These personnel have the option to carry out routine, preventive, or corrective building maintenance.
Office Building Maintenance Checklist
An office building maintenance checklist is used when scheduling inspections of the workplace’s interior and exterior condition. Common building maintenance checklist items include:
- Check lighting system and fixtures
- Inspect all electrical equipment
- Check inventory and restock first aid kits
- Inspect the condition of HVAC systems
- Ensure all water connections and drainage works properly
- Check building interior and exterior for signs of deterioration or damage
In this article
- What is a Building Maintenance Checklist?
- What is Checked Using a Building Preventive Maintenance Checklist?
- What to Include in Your Building Maintenance Checklist?
- Cost-effective Solution for Upkeep Problems
- Featured Building Maintenance Checklists
What is a Building Maintenance Checklist?
A building maintenance checklist helps facility managers and maintenance supervisors oversee the upkeep of a facility to make sure that it is safe and that daily operations are running smoothly. Take advantage of mobile-ready building maintenance checklists to never miss another maintenance check, proactively resolve detected issues, and maintain facility management standards.
What is Checked Using a Building Preventive Maintenance Checklist?
The following are the 7 main sections of a building preventive maintenance checklist used for regularly inspecting buildings:
- Building Interior
- Building Exterior
You can also view or download the detailed building maintenance checklist in PDF if you like.
What to Include in Your Building Maintenance Checklist?
The elements of a building maintenance checklist normally consist of very specific areas of a property that needs regular assessment to be kept in their best condition. When creating your own checklist, you can use other existing templates as a guide, and work from there to tailor it according to your distinct needs.
Here are some of the most common questions you can put in your building maintenance checklist:
A well-maintained building should regularly be inspected for its safety and for the availability of safety materials inside. This helps ensure that common building-related hazards are prevented and avoided. Some of the questions you can add in your checklist include:
- Are all first aid kits checked for inventory and restocked as needed?
- Is the availability of eyewash bottles and stations checked?
- Are safety signs and equipment labels in good condition?
- Are respirators inspected and cleaned?
- Are fall protection harnesses and kits inspected?
Methodical checks and random inspections of the building’s interior are necessary for maintaining the property. This enables building owners to proactively address any potential issues, which in turn, maximizes the span of the building’s serviceability. For your checklist, ask questions along the lines of:
- Do floors, ceilings, and walls show no evidence of deterioration?
- Are faucets, toilets, and showers operational and in good working condition?
- Are fire alarm systems tested and working?
- Are all doors in proper operation and exits not obstructed?
- Is there no evidence of insect infestation?
Aside from the building’s interior, it is an ideal practice to also regularly check its exterior. This provides an opportunity to keep your facility in good operating condition and maintain its value. Building exterior questions can be like:
- Are paint and walls in good condition?
- Are all railings in good condition?
- Do gutters have adequate anchoring and are tightened if necessary?
- Are driveway and parking areas in good condition?
- Is the sidewalk in good condition?
Cost-effective Solution for Upkeep Problems
Building maintenance managers often experience difficulty in controlling overall operational costs and day-to-day performance, recordkeeping, and data analysis of building maintenance reports. SafetyCulture (formerly iAuditor), the world’s most powerful mobile inspection app, can be a cost-effective maintenance management system to help you easily identify upkeep problems, extend asset lifespan, and prevent critical systems failure.
- Include photos on your report for the day. Preview sample report.
- Urgent repairs can be assigned on the spot and receive the status of the tasks you delegate.
- Never miss another scheduled maintenance check and get notified if inspections are about to begin.
- Easily track all inspections completed and not completed by accessing one platform
- Use for free with small teams. Unlimited reports and storage for premium accounts.
Featured Building Maintenance Checklists
School Building Maintenance Checklist
A school building maintenance checklist is used to assess the overall condition of the specific parts of a school building such as its envelope/structure and fitout, electrical, fire, mechanical, and hydraulic services, flooring, and roof. This school building maintenance checklist is used by a UK-based education and skills support services business as a part of auditing their school’s audit management program (AMP).
Building Preventive Maintenance Checklist
A building preventive maintenance checklist is used to perform preventive maintenance on any type of building and preserve is roofing, lighting, HVAC systems, and plumbing. This preventive maintenance checklist for buildings contains long-term items such as the inspection of electrical systems by a licensed electrician every 3 to 5 years, among others. Assign corrective actions to resolve other issues by delegating to the appropriate personnel and setting the severity and due date.
Commercial Building Maintenance Checklist
A commercial building maintenance checklist aims to help facility managers ensure their occupants that the roofing, HVAC, plumbing, lighting, and electrical systems function properly and remain safe for routine use, especially after severe storms. Easily view the history of completed preventive maintenance checks to identify the common failed items, address upkeep problems, and determine the inspection frequency. SafetyCulture templates are 100% customizable to suit your business needs.
Building Maintenance Schedule Checklist
A building maintenance schedule checklist is used by technicians to properly document all detected issues during weekly, monthly, quarterly, semi-annual, or ad-hoc checks. Easily record building exterior and interior, electrical equipment, plumbing, roof, and other site issues with this checklist. Just tap the “+” button to efficiently enumerate and describe all the issues you find and take photos to be included in the building maintenance reports.
Building Maintenance Checklist Template
A building maintenance checklist template is used to advise property owners on the preventative maintenance measures to take on their properties. This comprehensive template is made up of more than 60 inspection items which can be easily customized using the SafetyCulture drag-and-drop template editor to fit your business needs. Use this checklist to conduct an exterior inspection of the building, covering areas such as roofs and roofing elements, exterior wall material and finishes, and fenestration, an interior inspection, mechanical and electrical checks, and the attic.
Facility Maintenance Checklist
This facility maintenance checklist can be used by maintenance supervisors to extensively assess a building’s structural condition and the performance of its assets and systems. Easily make wise business decisions upon identifying extremely worn or damaged assets or when a system is nearing the end of its expected life cycle. You can also use this checklist to verify compliance with relevant building codes such as the International Building Code (IBC), International Residential Code (IRC), and International Existing Building Code (IEBC).