SafetyCulture Summit 2020

Top 3 Facility Condition Assessment Templates

Triage and prioritize building areas for maintenance & investment. Perform Facility Condition Assessments using a Mobile App.

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Published May 14th, 2020

What is a Facility Condition Assessment?

A Facility Condition Assessment (FCA) is an extensive evaluation of a building’s structural condition and the assets and systems necessary to perform its intended function. It is usually conducted on government and public establishments, but can also be used for commercial and private buildings. It involves a thorough visual inspection performed by architects, engineers, and skilled-trade workers. Its primary purpose is to help organizations identify and triage areas that need greater maintenance and repair investments.

This article covers: 1) The importance of performing facility condition assessments; 2) What to check when performing an FCA; 3) software to help streamline facility condition assessments; 4) free featured facility condition assessment templates you can download, use, and customize.

Why Perform a Facility Condition Assessment?

Knowing beforehand what to prioritize for repair and maintenance gives clients time to prepare a budget. It also allows them to save money since proactive maintenance costs are significantly lower than reactive repairs. An FCA also informs clients of the best practices in maintaining and maximizing the lifespan and performance of their facilities.

What to Check When Performing a Facility Condition Assessment

An effective facility condition assessment thoroughly evaluates each aspect of the facility required to function. In doing so, issues and errors can be identified before they become a problem. Here are the top 3 things to check when performing a facility condition assessment:

  1. Building Composition
    A strong building structure is required to support the facilities, equipment, and systems it houses without collapsing. Inspect foundations and columns for cracks, hairline fractures, concrete flaking, and ruptures. Check the welding in steel joists and take note of gaps and damage. Inspect if floors are uneven and check if any ceilings are sagging. Review the building’s interior and exterior elements for damage and any signs of decay. Early detection of problem areas is essential to maintaining a strong building structure and will help ensure that the building complies with regulatory building codes such as the International Building Code (IBC) or the International Existing Building Code (IEBC).
  2. Area
    The area determines the overall accessibility of the establishment, and it also complements a well-structured building by providing protection against natural catastrophes. Inspect roads, pavements, and parking for cracks and uneven surfaces. Ensure that storm drains have been installed to protect against flooding during storms, and erosion control measures are put in place to prevent building damage.
  3. Systems (Mechanical, Electrical, Plumbing, and Safety)
    Systems are necessary to keep facilities functioning. Inspect piping and plumbing fixtures and check for clogging, low water pressure, and leaking. Ensure that heating, ventilation, and air conditioning (HVAC) systems produce consistent airflow and take note of poor indoor air quality and uneven temperature throughout the building. Review electrical systems and take note of tripping breakers, dead power outlets, and unprotected wiring. Inspect elevators and ensure that sheaves and ropes are in good condition, shafts are aligned, and they are energy efficient. Make sure that fire alarms and fire suppression systems are installed and working.

Technology to streamline Facility Condition Assessments

iAuditor is the world’s #1 digital inspection app. Architects, Engineers, and other construction professionals can perform paperless facility condition assessments using a smartphone or tablet. Additionally, construction professionals can:

  • Take photo evidence of structures, assets, and systems in need of repair and maintenance
  • Customize the FCA template to fit the client’s requests
  • Generate electronic reports to instantly share with clients
  • Take advantage of unlimited cloud-based storage for all photos and reports
  • Spend less time on paperwork and more time completing facility condition assessments


Juhlian Pimping

SafetyCulture Staff Writer

Juhlian Pimping has been writing about safety and quality topics for SafetyCulture since 2018. Before writing for SafetyCulture full-time, Juhlian worked in customer service and wrote for an Australian RTO.