Top 3 Facility Condition Assessment Templates

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A Facility Condition Assessment (FCA) is an extensive evaluation of a building’s structural condition and the assets and systems necessary to perform its intended function. Its primary purpose is to help organizations identify and triage areas that need greater maintenance and repair investments. An FCA is usually conducted on government and public establishments, but can also be used for commercial and private buildings. It involves a thorough visual inspection performed by architects, engineers, and skilled-trade workers.

Knowing beforehand what to prioritize for repair and maintenance gives clients time to prepare a budget. It also allows clients to save money since proactive maintenance costs are significantly lower than reactive repairs. An FCA also informs clients of the best practices in maintaining and maximizing the lifespan and performance of their facilities.

This article covers: 1) What to check when performing an FCA; 2) software to help streamline facility condition assessments; and 3) free featured facility condition assessment templates you can download, use, and customize.

Click Here to Download The Top 3 Facility Condition Assessment Templates

An effective facility condition assessment thoroughly evaluates each aspect of the facility required to function. In doing so, issues and errors can be identified before they become a problem. Here are the top 3 things to check when performing a facility condition assessment:

1. Building Composition

A strong building structure is required to support the facilities, equipment, and systems it houses without collapsing. Inspect foundations and columns for cracks, hairline fractures, concrete flaking, and ruptures. Check the welding in steel joists and take note of gaps and damage. Inspect if floors are uneven and check if any ceilings are sagging.

Review the building’s interior and exterior elements for damage and any signs of decay. Early detection of problem areas is essential to maintaining a strong building structure and will help ensure that the building complies with regulatory building codes such as the International Building Code (IBC) or the International Existing Building Code (IEBC).

2. Area

The area determines the overall accessibility of the establishment, and it also complements a well-structured building by providing protection against natural catastrophes. Inspect roads, pavements, and parking for cracks and uneven surfaces. Ensure that storm drains have been installed to protect against flooding during storms, and erosion control measures are put in place to prevent building damage.

3. Systems (Mechanical, Electrical, Plumbing, and Safety)

Systems are necessary to keep facilities functioning. Inspect piping and plumbing fixtures and check for clogging, low water pressure, and leaking. Ensure that heating, ventilation, and air conditioning (HVAC) systems produce consistent airflow and take note of poor indoor air quality and uneven temperature throughout the building. Review electrical systems and take note of tripping breakers, dead power outlets, and unprotected wiring. Inspect elevators and ensure that sheaves and ropes are in good condition, shafts are aligned, and they are energy efficient. Make sure that fire alarms and fire suppression systems are installed and working.

iAuditor is the world’s #1 digital inspection app. Architects, Engineers, and other construction professionals can perform paperless facility condition assessments using a smartphone or tablet. Additionally, construction professionals can:

✔ Take photo evidence of structures, assets, and systems in need of repair and maintenance

✔ Customize the FCA template to fit the client’s requests

✔ Generate electronic reports to instantly share with clients

✔ Take advantage of unlimited cloud-based storage for all photos and reports

✔ Spend less time on paperwork and more time completing facility condition assessments

kitchen operations checklist app
kitchen operations checklist app

To get you started we have created 3 of the best Facility Condition Assessment Templates you can download, use, and customize based on your client’s needs.

Top 3 Facility Condition Assessment Templates

1. Facility Condition Assessment Template

A Facility Condition Assessment (FCA) Template is used to evaluate the condition of a building, its assets and its systems needed to perform its intended function. This template can be used by architects, engineers, skilled-trade workers and other construction professionals in performing FCAs to accurately assess a facility's condition and help clients create a repair and maintenance plan.

  1. Check building composition, area, and systems (mechanical, electrical, plumbing, and safety)
  2. Take photo evidence of areas requiring repair and maintenance work
  3. Customize template to triage and highlight areas in need of greater repair and maintenance investment.
  4. Sign-off with a digital signature.

2. Building Condition Survey Report

This general building condition survey report can be used for all building types. Use it to assess the physical condition of a building including structural, mechanical, and electrical systems as well as room level inspections.


3. Condition Survey Template (Commercial)

This commercial condition survey template can be used by chartered surveyors, architects, and engineers to assess a building and generate a condition survey report to aid construction, repair, and renovation plans.

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  1. Create a free iAuditor account to get started
  2. Download a template above and modify it for your workplace or browse other checklist topics
  3. Install the iAuditor app on your mobile or tablet and perform an inspection
  4. Take photos, create actions and generate reports on your device
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