The Best Heavy Equipment Management Software of 2024

a maintenance manager using a heavy equipment management software on a tablet

Why use SafetyCulture?

SafetyCulture provides a robust platform for industries and businesses that rely on heavy equipment, such as forestry equipment or construction machinery. Equipment managers, construction managers, safety managers, and inspectors can use SafetyCulture to ensure safety compliance, track assets and issues, and easily perform inspections.


  • Identify issues and problems before they become liabilities by conducting regular inspections of equipment using custom or pre-made templates
  • Keep equipment in optimal working condition by scheduling preventative maintenance and receiving reminders for upcoming inspections
  • Record and track all equipment assets in one place, including vital information such as lifecycles, make, model, year, serial number, and more
  • Assign action items to team members for repairs, maintenance, or other tasks related to equipment
  • Easily generate reports and analytics to track overall equipment performance safety compliance and identify areas for improvement

Why use Ideagen?

Ideagen is a comprehensive quality and equipment maintenance system designed to streamline documentation management, compliance control, workflow optimization, employee training, and purchase request automation for businesses of all sizes. With its robust features and functionalities, Ideagen is a powerful software solution for effective heavy equipment management.


  • Documentation control
  • Internal and external audit management
  • Business process automation

Why use ShareMyToolbox?

ShareMyToolbox is a cloud-based software designed for contractors to manage their equipment efficiently. This powerful tool and equipment tracking app offers a user-friendly experience on mobile devices. Warehouse managers, equipment managers, and employees can easily locate equipment in the system by searching for its name or number or by scanning its barcode if it’s in their possession.


  • Tools inventory and tracking
  • GPS tagging
  • Peer-to-peer sharing

Why use GoCodes?

GoCodes is a comprehensive heavy equipment tracking software designed for construction companies of all sizes. The platform utilizes scanner applications on smartphones in conjunction with QR code labels. By scanning these QR code tags or using Bluetooth beacons, users can easily access detailed information about each piece of equipment.


  • Work online or offline
  • Custom report designer
  • Live tracking with Bluetooth

Why use Assignar?

Assignar is a cloud-based software that empowers contractors to schedule and oversee their equipment and construction crews effortlessly. The platform allows companies to digitize and automate various processes by creating a centralized digital repository of information that users can access anytime on their mobile devices.


  • Time tracking
  • Third-party integration
  • Reporting and insights

Why use GigaTrak?

GigaTrak provides top-notch asset-tracking solutions tailored for construction companies and other equipment-intensive businesses. Utilizing barcodes that can be easily printed or ordered from GigaTrak, the platform efficiently tracks tool and equipment usage, schedules maintenance, and optimizes equipment management costs.


  • Scheduled maintenance tracking
  • Identify assets by barcode
  • Import and export asset data

Why use EZOfficeInventory?

EZOfficeInventory offers cloud-based heavy equipment management software that streamlines workflows for managing assets. It’s widely used across industries, including construction, allowing workers to effortlessly track tools, equipment, and other assets by scanning barcodes or QR codes using their personal or company-issued mobile devices.


  • Asset lifecycle management
  • RFID asset tracking
  • Asset stock & inventory module

Why use Limble?

Limble is a user-friendly software solution designed for companies to manage a wide range of assets effectively. This platform empowers authorized users to seamlessly report maintenance issues to the dedicated staff using either the QR code tag or the web-based app. Moreover, service technicians can effortlessly access their assigned work orders, create new ones, and access critical equipment information on-site.


  • Work order management
  • Spare parts inventory
  • Dashboard and reporting

Why use eWorkOrders?

eWorkOrders is a cloud-based heavy equipment management software that organizations across industries can utilize for maintenance operations, asset performance monitoring, and equipment uptime optimization. This solution is best used for centralizing all equipment information in one system to enhance accessibility and organization.


  • Document management
  • Predictive and preventive maintenance management
  • Geographic information system

Why use Fiix?

Fiix offers a comprehensive suite of tools specifically designed to optimize maintenance operations. With the convenience of accessibility from any location with an internet connection, Fiix streamlines heavy equipment management operations, empowering organizations to monitor maintenance requests and customize work order and equipment upkeep data.


  • Centralized equipment database
  • Predictive and preventive maintenance management
  • Third-party integrations

What is Heavy Equipment Management Software?

Heavy equipment management software is a specialized software designed to help businesses effectively manage their heavy equipment assets. It has functionalities for equipment tracking, maintenance scheduling, fuel management, and reporting to streamline operations and improve overall efficiency. With heavy equipment being a significant investment for companies, having reliable management software is crucial for maximizing productivity and reducing costs.


Using heavy equipment management software offers many benefits. Here are some key advantages of using such a platform:

  • Improved equipment utilization – The software helps you track heavy equipment usage and availability, maximizing utilization and minimizing downtime. You can also use it to schedule preventive maintenance and repairs to keep your equipment in optimal condition.
  • Enhanced operational efficiency – Heavy equipment management software offers real-time data on equipment performance, fuel consumption, and maintenance needs. This data helps identify inefficiencies and informs operational decisions to improve efficiency.
  • Cost savings – By efficiently managing your heavy equipment, you can reduce costs linked to maintenance, repairs, and fuel consumption. The software can assist you in monitoring maintenance schedules, optimizing fuel usage, and identifying potential issues early on. This proactive approach can greatly minimize downtime and expensive repairs.
  • Increased safety – The platform helps manage equipment safety inspections and operator certifications or training records. It provides alerts and reminders for routine safety checks, ensuring necessary precautions are taken on time.
  • Streamlined documentation – Heavy equipment management software simplifies and centralizes equipment documentation, including specifications, maintenance records, and repair history. This eliminates manual record-keeping, reduces the risk of lost documents, and provides a comprehensive audit trail for compliance.
  • Data-driven decision-making – The software generates detailed reports and analytics on equipment performance, utilization, and maintenance. This data helps identify trends, make informed decisions, and optimize operations. You can pinpoint areas for improvement, allocate resources effectively, and plan for future equipment needs.

Key Features

When searching for the best heavy equipment management software, it’s important to consider the key features that will streamline your operations and maximize efficiency. These features are essential in ensuring a comprehensive solution that meets your needs. Here are some key features to look for:

  • Equipment tracking
  • Maintenance management
  • Work order management
  • Inventory management
  • Integration and compatibility
  • Mobile accessibility
  • Reporting and analytics

Choosing the Best Heavy Equipment Management Software

The table below summarizes information on heavy equipment management software, including their free versions, pricing, and mobile app availability. This valuable resource will help you find the best option for your needs:

Heavy Equipment Management Software Free Version Paid Plan Mobile App
SafetyCulture Yes $24/user/month* Yes
Ideagen None Custom pricing Yes
ShareMyToolbox None $80/month Yes
GoCodes None $500* Yes
Assignar None Custom pricing Yes
GigaTrak None Custom pricing Yes
EZOfficeInventory None $35/month* Yes
Limble Yes $28/user/month* Yes
eWorkOrders None $35/month Yes
Fiix Yes $45/user/month Yes

* billed annually

Rob Paredes
Article by
Rob Paredes
Rob Paredes is a content contributor for SafetyCulture. He is a content writer who also does copy for websites, sales pages, and landing pages. Rob worked as a financial advisor, a freelance copywriter, and a Network Engineer for more than a decade before joining SafetyCulture. He got interested in writing because of the influence of his friends; aside from writing, he has an interest in personal finance, dogs, and collecting Allen Iverson cards.