Equipment Checklist

Efficiently check the count and condition of equipment using free checklists you can use on mobile devices.

What Is an Equipment Checklist?

An equipment checklist is a tool used by workers to make sure that the equipment needed to get the job done is complete and ready for use. It is generally used for the inspection, maintenance, inventory, and management of equipment in the construction, manufacturing, and retail industries. In some cases, it is used by entrepreneurs to check the count and condition of the equipment present in their small business. Using equipment checklists can help ensure workplace safety, maximize equipment lifespan, and streamline company workflows.


Types of Equipment Checklists

Different types of equipment checklists can be categorized according to various factors such as industry standards, business needs, and user preferences. Whatever the case, it is essential that staff regularly use equipment checklists, especially in high-risk industries. To help teams get started, here are four types of equipment checklists based on purpose:

1. Equipment Inspection

This type of checklist is commonly used by construction workers to inspect the safety of equipment before using them. It often details which parts of the equipment should be checked and exactly what the operator should look out for. At-risk components should be flagged immediately to prevent the use of potentially defective equipment and avoid incidents. Download free equipment inspection forms.

Equipment Inspection Form | SafetyCulture

2. Equipment Maintenance

This type of checklist is normally used by manufacturing technicians to perform routine maintenance tasks on any type of equipment. At first glance, equipment checklists for pre-use inspections seem the same with the ones used for equipment maintenance, but in reality, there is a significant difference. Checklists used for maintaining machinery outline specific actions that should be taken in order to ensure that a piece of equipment remains in good working condition. Download free equipment maintenance logs.


Equipment Maintenance Log Checklist | Free Download


3. Equipment Inventory

This type of checklist is used in almost every industry which includes, but not limited to, transport and logistics, mining, facility management, hospitality, and retail. It is used to itemize company equipment and verify that the actual count matches records. It is also frequently used in corporations to monitor the number of office equipment they possess. For example, using conference room equipment checklists helps ensure that all appliances, materials, and fixtures needed for a scheduled function are available and ready for use.

Property Inventory Template | SafetyCulture

4. Equipment Management

This type of checklist is typically used by office managers to keep track of the movement of equipment within  an organization. It usually contains elements about which piece of equipment will be utilized, when it will be needed, and who will be responsible for it. For example, these equipment sign-out sheets aim to reinforce the legal and compliant use of company resources and help avoid misuse, loss, and theft of company equipment.

Equipment Sign-out Sheet

Equipment Sign-out Sheet | View Template


FAQs about Equipment Maintenance

Equipment maintenance inspections should be carried out regularly, at least every 6 months or annually to maintain its condition. Frequency of maintenance inspection can also depend on the manufacturer’s suggestion or by the risk assessment.

An equipment maintenance checklist ensures that your equipment is in good working condition. Regular maintenance checks on equipment can help reduce downtime, maintenance costs, and can also prevent the occurrence of accidents and injuries caused by faulty equipment

An equipment inspection checklist is used to check the condition of the equipment before use. It includes an itemized list of the equipment’s parts that the operator should look out for. Equipment inspection is important as it ensures that work equipment is safe for use. It can prevent health and safety risks. Negligence on identifying and reporting faulty equipment can lead to injury, accidents, and damage to property. 

Jona Tarlengco
Article by
Jona Tarlengco
Jona Tarlengco is a content writer and researcher for SafetyCulture since 2018. She usually writes about safety and quality topics, contributing to the creation of well-researched articles. Her 5-year experience in one of the world’s leading business news organisations helps enrich the quality of the information in her work.

Explore more templates

Equipment Checklist Template
Use this equipment checklist template to securely manage computer equipment, including items such as maintaining an asset register of all serial numbers with the location of each equipment in the business. This template was created based on the standards of a global composite insurer and teams can freely customize it with SafetyCulture’s easy-to-use template editor.
Daily Equipment Checklist
Use this daily equipment checklist to assess heavy equipment prior to use on-site. It contains crucial elements on what to look out for, such as coupling devices and connections, hydraulic hose condition, and tires or tracks, among others. Indicate whether a component is Good/Present, Needs Repair/Not Present, or N/A and digitally sign off the checklist with notes on the general safety condition, problems or repairs needed, and repairs or maintenance completed.