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Property & Facilities Management
Explore property and facilities templates and training courses designed for inspections, safety drills, and everyday maintenance work. Help your teams stay compliant, keep assets running smoothly, and manage cleaning and repairs across commercial facilities.
Browse Property & Facilities Management
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Fire Doors, Shutters and Dampers Checklist
This checklist helps facilities teams verify the design, installation, and maintenance of fire doors, shutters, and dampers in line with the Aviva Loss Prevention Standard. It covers identification and ratings, integrity and insulation, smoke seals, automatic actuation, and inspection frequencies. Use it to record trip and drop tests, check fusible links, confirm housekeeping clearances, assess conveyor interlocks, and ensure end-of-day closure. Document issues, prioritize corrective actions, and reduce life safety and property risks.
by SafetyCultureDownloads: 40+Get - Template
Gebäude Wartungsplan Vorlage
Diese Vorlage unterstützt Teams bei der planmäßigen Gebäudewartung. Prüfen Sie systematisch Beleuchtung, Elektrik, Sicherheitseinrichtungen, HLK Anlagen, Sanitär, sowie Innen und Außenbereiche. Erfassen Sie Mängel direkt vor Ort, weisen Sie Verantwortliche zu und verfolgen Sie den Fortschritt bis zur Behebung. Standardisierte Prüfpunkte helfen, Risiken zu reduzieren, Ausfälle zu vermeiden und Vorschriften einzuhalten. Ideal für Facility Management, Hausmeisterdienste und Immobilienbetreiber.
by SafetyCultureDownloads: 40+Get - Template
Hot Work Operations Permit and Checklist
Streamline your hot work processes with this Aviva-aligned permit and checklist. Capture permit details, scope, isolation and impairments, and issue and acceptance sign-offs. Verify controls for combustible materials, gas cylinders, sprinklers and detection, access control, and equipment condition. Assign trained fire watchers, record continuous and intermittent checks, and confirm post-work inspections before cancellation. Use this template to strengthen loss prevention and maintain safety compliance across property operations.
by SafetyCultureDownloads: 40+Get - Template
Smoke Alarm Maintenance Checklist
Stay fire-safe! Use this smoke alarm maintenance checklist for workplace safety.
by SafetyCultureDownloads: 40+Get - Template
1 - Organização da emergência – incluindo a prevenção e combate a incêndios
Todas as empresas são obrigadas a planear a resposta a situações de emergência interna, incluindo a ocorrência de incêndios. Estas tarefas são geralmente desempenhadas pelos técnicos de segurança no trabalho. A existência de um plano de emergência interno é uma boa prática preventiva e deve englobar os procedimentos de evacuação da empresa, assim como os contactos com os serviços de emergência locais ou nacionais. O Decreto-lei n.º 220/2008, de 12 de novembro, estabelece o regime jurídico da segurança contra incêndios em edifícios e a Portaria n.º 1532/2008, de 29 de dezembro, aprova o regulamento técnico de segurança contra incêndio em edifícios (SCIE).
by SafetyCultureDownloads: 40+Get - Template
Lista de comprobación del mantenimiento diario de la piscina
Descargue esta lista de verificación de mantenimiento diario de la piscina que puede usar para asegurarse de que se inspeccionen todos los aspectos de la piscina, se puedan identificar los riesgos y posibles peligros y se puedan abordar los contratiempos a través de las tareas de mantenimiento.
by SafetyCultureDownloads: 40+Get - Template
Residential and Educational Facilities Inspection
Use this template for residential and education facilities
by SafetyCultureDownloads: 40+Get - Template
Facilities inspection checklist (flats)
A detailed facilities inspection checklist designed for monthly property management assessments. The document outlines a systematic approach to evaluating building conditions, including discussions with managers, floor-walk verifications, equipment inventory, and maintenance checks. It covers specific areas such as hallways, communal lounges, offices, and individual flats, examining elements like lighting, decor, windows, flooring, and fittings. The checklist includes inspection protocols for 13 flats, conservatory, lift, and external areas, ensuring comprehensive property maintenance oversight. The document requires verification of completed floor-walks, Fix ticket resolutions, and proper documentation of all identified issues. It serves as a crucial tool for facilities managers to maintain property standards and track necessary improvements.
by Thomas Adams-Johnson, from the CommunityDownloads: 40+Get - Template
Fire and Health and Safety Risk Assessment
Use this fire and general health and safety risk assessment template to audit buildings and sites. Capture building details, occupancy risks, smoking and arson controls, electrical and heating hazards, kitchen safety, lightning protection, and housekeeping. Review means of escape, fire doors, compartmentation, emergency lighting, signage, alarms, extinguishers, sprinklers, and fire fighter facilities. Manage procedures, training, drills, and maintenance with a fire safety log book. Record inspections, plan actions and recommendations, and track general health and safety issues such as asbestos, slips, legionella, contractors, traffic, and security.
by Garry McMillan, from the CommunityDownloads: 40+Get - Template
Estudio Técnico ROP-009 Versión 02
Estudio técnico en español para evaluar condiciones de una edificación y planificar servicios de facilities. Incluye secciones de tipo de servicio, personal requerido, estado de fachada, lobby, ascensor, escaleras, disposición de basuras, parqueaderos, áreas comunes, zonas recreativas y zonas verdes. Permite adjuntar evidencia fotográfica y detalla requerimientos de insumos y equipos de limpieza con cantidades y frecuencias. Finaliza con firma de supervisor.
by Ricardo Rangel, from the CommunityDownloads: 40+Get - Template
Weekly Inspection Log for Unoccupied Buildings
Comprehensive weekly inspection checklist for unoccupied buildings. Track security, utilities, and maintenance with our detailed log template. Ensure property safety.
by Mike Lee, from the CommunityDownloads: 40+Get - Template
SPC PHP Void Inspection Form V2
A detailed void inspection form template designed for property managers and inspectors to thoroughly assess vacant properties. The form covers essential areas including health and safety documentation, internal room conditions, external building features, and utilities verification. It provides structured sections for evaluating kitchens, bathrooms, bedrooms, communal areas, and outdoor spaces, while ensuring compliance with safety regulations including asbestos reporting, gas safety, and electrical checks. The template includes specific fields for recording property details, key locations, and maintenance requirements, making it an invaluable tool for professional property management and maintenance planning.
by Kate Chant, from the CommunityDownloads: 40+Get
Practical safety and quality resources for property and facilities management teams
Keep teams aligned with resources that are ready to use from day one. SafetyCulture’s Content Library is an online hub that gives you a simple way to roll out property and facilities management templates and training courses across sites. No need to rebuild tools or manage multiple versions. Your teams get clear guidance they can use every day.
Efficiency through digital resources
Using property and facilities management templates and training courses helps remove the friction of paper-based work. Centralizing inspections, schedules, and records reduces operational risk and supports stronger compliance. With shared digital tools, updates to a cleaning schedule template or safety process are available instantly, making it easier to keep teams aligned and working to the same standard at every location.
Streamline your operations
Adopt practical commercial property and facilities management trends by digitizing daily workflows that matter most.
These tools help teams stay on track and close issues faster:
Set clear daily standards with a cleaning schedule template to keep hygiene consistent and tasks on track.
Track fixes faster with a repair order template that logs Closed-Circuit Television (CCTV) maintenance and prevents repeat issues.
Improve site oversight through housekeeping management to support safer, more professional spaces.
Equip teams with essential resources, including annual fire extinguisher inspection forms and fire drill logs, to maintain strong site readiness across all locations. Using these digital templates on the SafetyCulture platform improves reporting, strengthens follow-through, and supports a high-quality safety culture at scale.