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Property & Facilities Management
Discover easy-to-use Property & Facilities Management templates and training courses for kitchen cleaning, record keeping, and more. Use them to gain practical knowledge, streamline your work, and stay on top of industry best practices. Customize these resources to fit your needs and excel in the Property & Facilities Management industry with confidence.
TemplateFGAS Recording Checklist
This FGAS recording template from J and E Hall International supports compliant refrigerant leak reporting and maintenance documentation. It helps technicians capture essential details such as client and site, date, prepared by, asset photos, job number, system ID or name, and whether a statutory leak test was performed. Record refrigerant type, amounts lost or reclaimed, amounts added, leak test method, and location or reason for reclaim. Track cylinder numbers, note other cylinders on site, and specify cylinder locations, then confirm the office has been notified for cylinder returns. Include photos of leak locations, signatures, and confirm leak testing after full operational testing. Designed to streamline HVAC and refrigeration compliance and record keeping.
by Mathew noon, from the CommunityDownloads: 50+Get- Template
Claytons Maintenance Sign Off V.1
A structured maintenance documentation system designed to track and verify maintenance activities across multiple rooms or areas. The template includes sections for site details, job numbers, and address information, followed by a systematic room-by-room inspection process. Each room assessment requires photo documentation, completion status verification, and detailed notes on any outstanding issues or requirements. The system emphasizes visual documentation through photos of both delivered maintenance and completed work, ensuring transparency and accountability in maintenance operations. This template is part of SafetyCulture's Public Library, created to assist organizations in standardizing their maintenance documentation processes while maintaining professional compliance standards.
by Mathew Gray, from the CommunityDownloads: 50+Get - Template
JLL - Property Management Inspection Report - 349 Coronation Drive
Property and Facilities Management Inspection
by Russell Hookway, from the CommunityDownloads: 50+Get - Template
Ventia Pre-Isolation Valve Inspection Report
This template provides a structured format for conducting pre-isolation valve inspections, essential for maintaining safety and compliance in industrial settings. The form includes crucial fields for documenting inspection dates, valve identification numbers, location details, operational status, and maintenance recommendations. It enables inspectors to record key information such as spindle accessibility, operational condition, and includes spaces for photographic documentation. The template helps organizations maintain detailed records of valve inspections, ensuring proper maintenance scheduling and regulatory compliance. Designed for practical field use, it incorporates all necessary elements for thorough valve assessment and documentation, making it an invaluable tool for facility maintenance teams and safety inspectors.
by Troy Dawson, from the CommunityDownloads: 50+Get - Template
Office Emergency Response Procedure Template
This Office Emergency Response Procedure template helps teams coordinate during incidents in office environments. Record message logs, communication channels, and key actions, and track notifications to colleagues, EMS, authorities, insurance, and relatives. Standardize your response with clear steps for documenting times, responsibilities, and status updates. Customize the template to suit your building, risk profile, and regulatory requirements to improve readiness and speed of recovery.
by Jeffrey Viehmann, from the CommunityDownloads: 50+Get - Template
Unannounced Visibility Inspection Report
Use this unannounced visibility inspection report to assess the effectiveness of site security at malls and large facilities. Evaluate exterior and interior patrol visibility, officer situational awareness, vehicle or bike operation, detex system usage, enforcement of the center’s code of conduct, response to tenant violations, and uniform and equipment readiness. Document time-to-visibility for patrols, coverage at key areas such as food courts and customer service, and collect photos and comments. Include scenario-based Q and A to verify officer knowledge and decision-making.
by Christopher Bourque, from the CommunityDownloads: 50+Get - Template
IRC Signage Inspection Checklist and Report
This IRC signage inspection checklist helps teams assess workplace signage against safety and compliance requirements. It guides inspectors to review entry, PPE, hazardous substance storage, traffic and parking, construction site notices, and emergency information signage. The process includes documenting observations, recording key recommendations, and forwarding the completed report so the WHS team can upload to LOGOSS and assign actions to responsible personnel. Designed for local government and facility environments, it supports hazard identification and consistent WHS record keeping.
by Kerri Barnes, from the CommunityDownloads: 50+Get - Template
Vistoria A Instalações Vodafone Portugal Property - Segurança Física
Instalações Comerciais - Lojas
by Carlos Pereira, from the CommunityDownloads: 50+Get - Template
Sales Audit
This sales audit template provides a structured framework for evaluating the complete customer experience at holiday parks. It covers essential aspects including arrival presentation, sales office standards, and customer documentation processes. The audit examines key areas such as park cleanliness, signage effectiveness, sales team presentation, showground management, and internal documentation practices. It includes evaluation of sales funnels, customer requirement tracking, and on-park marketing effectiveness. The template helps managers ensure consistent service delivery and maintain high standards in holiday home sales operations. It features a detailed scoring system for overall potential owner experience and provides a comprehensive overview of sales performance metrics.
by Jake Harrison, from the CommunityDownloads: 50+Get - Template
IAEC Monthly Office Inspection - General (version 2)
A detailed workplace safety inspection template designed to ensure comprehensive monthly checks of office facilities and safety equipment. The checklist covers critical areas including emergency evacuation plans, fire extinguisher maintenance, general lighting conditions, housekeeping standards, chemical safety protocols, ladder safety requirements, and first aid/emergency equipment verification. Each section requires thorough documentation, including photographic evidence and personal verification signatures, ensuring compliance with safety regulations and maintaining a secure workplace environment. The template includes specific checks for proper labeling, storage, accessibility, and maintenance of safety equipment, making it an essential tool for facility managers and safety coordinators.
by Matt Pociask, from the CommunityDownloads: 50+Get - Template
Places For People Mutual Exchange Inspection
Property inspection report when carrying out Mutual Exchange property inspection
by Jacky B, from the CommunityDownloads: 50+Get - Template
Gymnastics Facilities - Inspection
A detailed inspection template designed for conducting thorough safety assessments of gymnastics facilities. The checklist covers multiple areas including corridors, changing rooms, gymnastics hall, and auxiliary spaces. It evaluates cleanliness, safety hazards, structural integrity, and equipment condition. The template includes sections for reviewing previous inspections, documenting conversations with governing bodies, and recording general observations. Perfect for facility managers, safety officers, and compliance teams who need to maintain high safety standards in gymnastics facilities. The inspection form ensures systematic evaluation of all critical areas while providing space for additional comments and official sign-off.
by Paul Turnbull, from the CommunityDownloads: 50+Get - Template
Alliance Cleaning Audit - Gardening Maintenance (Rakon Contract No. 1103)
Transforming Working Environments
by Ian cain, from the CommunityDownloads: 50+Get - Template
R6 Facility Inspection Checklist
This R6 Facility Inspection checklist helps teams assess workplace safety and compliance across buildings and sites. It covers postings, general work environment, walkways, stairs, elevated surfaces, exit routes, and electrical safety. Review HVAC, plumbing, environmental controls, and flammable materials storage. Evaluate materials handling, hand and power tools, machine guarding, compressors, and portable ladders. Confirm lockout tagout procedures, HazCom programs, confined space controls, and forklift operations to maintain OSHA and NFPA compliance and reduce risk.
by Don Andreasen, from the CommunityDownloads: 50+Get - Template
Iguala de mantenimiento de edificio
Plantilla mensual para evaluar y autorizar la iguala de mantenimiento de un edificio de tienda. Cubre revisión de exteriores, señalización e iluminación, área verde, cristales y accesos; condiciones del piso de venta y equipos de servicio (comida fresca, panera, islas, contactos, iluminación y drenajes); cocineta; baños público y de comisionista; bodega y azotea, incluyendo limpieza, fugas, fijaciones y funcionamiento general. Requiere evidencia fotográfica del antes y después y el registro de firmas del responsable y proveedor.
by Comida Fresca refrigeración, from the CommunityDownloads: 50+Get