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Property & Facilities Management
Explore property and facilities templates and training courses designed for inspections, safety drills, and everyday maintenance work. Help your teams stay compliant, keep assets running smoothly, and manage cleaning and repairs across commercial facilities.
Browse Property & Facilities Management
7,468 results- Template
SLS/Tyco - Emergency Lighting Inspection
A combined Annual, 6 monthly and 1 monthly Emergency Lighting Test Survey for use by Student Living by Sodexo and Tyco Plc
by Jamie Clark, from the CommunityDownloads: 50+Get - Template
SPC F and S GENERAL REPAIRS REPORT
This document provides a comprehensive template for general repairs reporting, featuring essential elements such as document tracking numbers, address details, journey timing information, and work descriptions. The template is part of SafetyCulture's Public Library, created through collaborative efforts of customers and employees. While designed to help users get started with safety documentation, it's important to note that these templates serve as examples only and should be validated against local workplace regulations and professional advice. The document includes sections for recording site arrival and finish times, detailed work descriptions, parts used, and trade staff information, making it a valuable tool for maintaining accurate repair records.
by Kate Chant, from the CommunityDownloads: 50+Get - Template
UON Trade Completion Audit
The UON Trade Completion Audit checklist is designed for facilities and maintenance teams to verify that trade works are completed to scope and on time. Capture client or site details, conduct date, preparer, location, Maximo work order number, and priority. Document job and work descriptions, confirm whether works are complete, and record the target completion date and timeframe compliance. Note problems, list identified defects, and attach evidence to support verification and closeout.
by Andrew Aspinall, from the CommunityDownloads: 50+Get - Template
Acta de iniciación del servicio ROP 008
Plantilla en español para documentar el acta de iniciación del servicio (ROP 008). Permite registrar datos del cliente y ubicación, descripción del servicio contratado, insumos y herramientas entregados, personal seleccionado y supervisor de zona, así como los bienes recibidos del cliente con su cantidad y estado (bueno, regular o malo). Incluye secciones para observaciones y firmas de ambas partes, facilitando un inicio formal, trazable y ordenado de la prestación del servicio.
by Aliz Estefani Gallardo Rojas, from the CommunityDownloads: 50+Get - Template
Annual Fire Inspection
Coastal Carolina University Dept. of Public Safety- Fire Safety Division
by Ryan Rose, from the CommunityDownloads: 50+Get - Template
QC Inspector สุขอนามัย
แบบตรวจสอบ QC สุขอนามัยสำหรับงานบริหารอาคารและพื้นที่สาธารณะ ครอบคลุมการตรวจเครื่องจ่ายสบู่และเจลล้างมือ การตั้งค่าโปรแกรมและรอบบริการเครื่องพ่นน้ำหอม การตรวจสภาพและความพร้อมของแบตเตอรี่ การรั่วซึม ความสะอาด และความชำรุดของอุปกรณ์ในห้องน้ำ เช่น เครื่องเป่ามือ ถังขยะ ผ้าเช็ดเท้า รวมถึงความเพียงพอของน้ำยาและวัสดุสิ้นเปลือง เน้นการบันทึกหมายเหตุและลงลายเซ็นเพื่อการติดตามคุณภาพงานอย่างเป็นระบบ เหมาะสำหรับทีมทำความสะอาด ผู้รับเหมาบริการสุขอนามัย และผู้จัดการอาคาร
by Piyawan Phochanapan, from the CommunityDownloads: 50+Get - Template
Places for People External Areas Audit Inspection
This document outlines a structured approach to conducting external area site inspections and audits. It provides a detailed framework for evaluating site cleanliness, safety standards, and maintenance requirements. The guide includes a 1-10 scoring system for site standards, protocols for handling fly-tipping incidents, and requirements for photographic documentation. It covers essential aspects such as days between inspections, immediate action protocols for substandard conditions, health and safety concerns, and repair reporting procedures. The template also includes sections for general comments, client recommendations, and necessary follow-up actions. This comprehensive audit tool helps maintain consistent site standards and ensures proper documentation of all inspection findings and subsequent actions taken.
by Richard Barden, from the CommunityDownloads: 50+Get - Template
Grounds Maintenance Services Satisfaction Checklist
This grounds maintenance services checklist helps teams assess the quality and completeness of site upkeep. Review litter picking, kerb edging, border care, leaf removal, herbicide treatment on hard standings, hedge presentation, lawn cutting to spec, and edging. Record hazards such as unsafe trees, add photos as evidence, capture arrival and departure times, and obtain a sign-off on completion. Ideal for property and facility managers, contractors, and horticultural teams to maintain clean, safe, and presentable outdoor areas.
by Peter Ashley, from the CommunityDownloads: 50+Get - Template
FGAS Recording Checklist
This FGAS recording template from J and E Hall International supports compliant refrigerant leak reporting and maintenance documentation. It helps technicians capture essential details such as client and site, date, prepared by, asset photos, job number, system ID or name, and whether a statutory leak test was performed. Record refrigerant type, amounts lost or reclaimed, amounts added, leak test method, and location or reason for reclaim. Track cylinder numbers, note other cylinders on site, and specify cylinder locations, then confirm the office has been notified for cylinder returns. Include photos of leak locations, signatures, and confirm leak testing after full operational testing. Designed to streamline HVAC and refrigeration compliance and record keeping.
by Mathew noon, from the CommunityDownloads: 50+Get - Template
Claytons Maintenance Sign Off V.1
A structured maintenance documentation system designed to track and verify maintenance activities across multiple rooms or areas. The template includes sections for site details, job numbers, and address information, followed by a systematic room-by-room inspection process. Each room assessment requires photo documentation, completion status verification, and detailed notes on any outstanding issues or requirements. The system emphasizes visual documentation through photos of both delivered maintenance and completed work, ensuring transparency and accountability in maintenance operations. This template is part of SafetyCulture's Public Library, created to assist organizations in standardizing their maintenance documentation processes while maintaining professional compliance standards.
by Mathew Gray, from the CommunityDownloads: 50+Get - Template
JLL - Property Management Inspection Report - 349 Coronation Drive
Property and Facilities Management Inspection
by Russell Hookway, from the CommunityDownloads: 50+Get - Template
Ventia Pre-Isolation Valve Inspection Report
This template provides a structured format for conducting pre-isolation valve inspections, essential for maintaining safety and compliance in industrial settings. The form includes crucial fields for documenting inspection dates, valve identification numbers, location details, operational status, and maintenance recommendations. It enables inspectors to record key information such as spindle accessibility, operational condition, and includes spaces for photographic documentation. The template helps organizations maintain detailed records of valve inspections, ensuring proper maintenance scheduling and regulatory compliance. Designed for practical field use, it incorporates all necessary elements for thorough valve assessment and documentation, making it an invaluable tool for facility maintenance teams and safety inspectors.
by Troy Dawson, from the CommunityDownloads: 50+Get - Template
Office Emergency Response Procedure Template
This Office Emergency Response Procedure template helps teams coordinate during incidents in office environments. Record message logs, communication channels, and key actions, and track notifications to colleagues, EMS, authorities, insurance, and relatives. Standardize your response with clear steps for documenting times, responsibilities, and status updates. Customize the template to suit your building, risk profile, and regulatory requirements to improve readiness and speed of recovery.
by Jeffrey Viehmann, from the CommunityDownloads: 50+Get - Template
Unannounced Visibility Inspection Report
Use this unannounced visibility inspection report to assess the effectiveness of site security at malls and large facilities. Evaluate exterior and interior patrol visibility, officer situational awareness, vehicle or bike operation, detex system usage, enforcement of the center’s code of conduct, response to tenant violations, and uniform and equipment readiness. Document time-to-visibility for patrols, coverage at key areas such as food courts and customer service, and collect photos and comments. Include scenario-based Q and A to verify officer knowledge and decision-making.
by Christopher Bourque, from the CommunityDownloads: 50+Get - Template
IRC Signage Inspection Checklist and Report
This IRC signage inspection checklist helps teams assess workplace signage against safety and compliance requirements. It guides inspectors to review entry, PPE, hazardous substance storage, traffic and parking, construction site notices, and emergency information signage. The process includes documenting observations, recording key recommendations, and forwarding the completed report so the WHS team can upload to LOGOSS and assign actions to responsible personnel. Designed for local government and facility environments, it supports hazard identification and consistent WHS record keeping.
by Kerri Barnes, from the CommunityDownloads: 50+Get - Template
Vistoria A Instalações Vodafone Portugal Property - Segurança Física
Instalações Comerciais - Lojas
by Carlos Pereira, from the CommunityDownloads: 50+Get
Practical safety and quality resources for property and facilities management teams
Keep teams aligned with resources that are ready to use from day one. SafetyCulture’s Content Library is an online hub that gives you a simple way to roll out property and facilities management templates and training courses across sites. No need to rebuild tools or manage multiple versions. Your teams get clear guidance they can use every day.
Efficiency through digital resources
Using property and facilities management templates and training courses helps remove the friction of paper-based work. Centralizing inspections, schedules, and records reduces operational risk and supports stronger compliance. With shared digital tools, updates to a cleaning schedule template or safety process are available instantly, making it easier to keep teams aligned and working to the same standard at every location.
Streamline your operations
Adopt practical commercial property and facilities management trends by digitizing daily workflows that matter most.
These tools help teams stay on track and close issues faster:
Set clear daily standards with a cleaning schedule template to keep hygiene consistent and tasks on track.
Track fixes faster with a repair order template that logs Closed-Circuit Television (CCTV) maintenance and prevents repeat issues.
Improve site oversight through housekeeping management to support safer, more professional spaces.
Equip teams with essential resources, including annual fire extinguisher inspection forms and fire drill logs, to maintain strong site readiness across all locations. Using these digital templates on the SafetyCulture platform improves reporting, strengthens follow-through, and supports a high-quality safety culture at scale.