Published 1 May 2023
What is a Hotel Room Checklist?
A hotel room checklist is a comprehensive list of items to be inspected in a hotel room to ensure that it’s clean, safe, and in good condition. It runs through all the necessary areas to maintain the upkeep of hotel spaces—from the bed linens and towels to the electrical and plumbing systems. Hotel staff can use this checklist to see that the room is ready for occupancy based on the hotel’s standards before the next guest arrives.
Hotel Room Checklist
This hotel room checklist aids hotel staff in maintaining guest rooms and ensuring that they are clean and damage-free. With this checklist, hotel staff can inspect each room before check-in and after check-out to ensure that it meets hotel standards and that guests receive a high level of service. They can also use a hotel room checklist to:
- Specify the room number, floor, type, location, and the person performing the inspection
- Capture photos and videos of the room being inspected
- Thoroughly check the condition of the room by answering Yes-No-N/A questions
- Report areas that require maintenance, repair, or replacement
- Note overall observations and recommendations (if any)
- Affix their name and signature after finishing the inspection
- Automatically generate digital reports in PDF, Web, Excel, and other formats upon completion of the checklist
In this article
- Why Use a Checklist for Hotel Room Inspections?
- Basic Items to Include in a Hotel Room Checklist
- How to Inspect a Hotel Room with a Checklist
- FAQs about Hotel Room Checklists
- Efficiently Maintain Upkeep of Hotel Rooms with SafetyCulture (formerly iAuditor)
- Featured Hotel Room Checklists
Why Use a Checklist for Hotel Room Inspections?
Using a hotel room checklist offers plenty of advantages in inspecting and managing hotels. For one, it ensures that guest rooms are safe, tidy, and ready for occupancy. The checklist itemizes all essential areas when cleaning and inspecting the room. By having this structured approach, hotel housekeepers can carry out their tasks efficiently without overlooking any aspect.
This checklist also helps housekeeping teams capture and address potential hazards as soon as they’re spotted. By catching these issues early, hotel staff can get the repair, maintenance, and restocking work done in time for guest arrival. This practice also reduces the chance of unfortunate incidents occurring.
Ultimately, the goal of hotel room inspections is to deliver high-quality service for guests. With the help of a checklist, hotel staff can prepare these rooms in line with hotel quality assurance standards, meet expectations, and provide guests with a pleasant experience during their stay.
Basic Items to Include in a Hotel Room Checklist
Hotel room checklists may vary depending on the size and features of the establishment. But speaking in general terms, here are 4 essential sections to cover in your checklist:
- Room information – Start with the basic details about the room being inspected. This section should include the establishment name, floor number, room number, room type, location, inspection date, and inspector name.
- Room inspection – This section allows you to take a photo of the room for reference, followed by a visual check to scan each item inside the area. During the inspection, be on the lookout for the bedding, upholstery, furniture, fixtures, heat and air conditioning controls, supplies, and miscellaneous items.
- Bathroom inspection – This section covers all areas inside the bathroom, from the toilet (including the seat, underside, and flush) to the shower area. Be sure to note and report any areas of concern to the right people for a swift resolution.
- Completion – Finish the form with your general comments and observations during the inspections. Then, recommend actions for the identified problems before signing off the form with your name and signature.
How to Inspect a Hotel Room with a Checklist
Inspections play a key role in ensuring the safety and comfort of guests. Given this, how do you inspect a hotel room using a checklist? Here’s a step-by-step guide to help you get started:
1. Start with the Doors, Windows, and Walls
The first things to look into during the inspection proper are the doors, windows, and walls. These parts are vital to the room’s overall functionality, ambiance, and comfort.
First, test if the door is working properly. Then, turn your attention to the walls and check for any accumulation of dirt and cobwebs around the area. Lastly, make sure that the window is clean and free from scratches, dust, or other forms of damage.
2. Check the Bedding
Once you’re done with the primary structures in the room, the next thing to check is the bedding. Start with the mattress, followed by the bed linens and pillows. Ensure that they are clean, fresh, and in good condition for guest use. Then, check for any signs of wear and tear, such as lumps, stains, sagging, and unpleasant odors.
3. Examine the Furniture and Fixtures
Next, proceed with the furniture and fixtures inside the room, including the chairs, tables, lamps, curtains, and upholstery. See if they are located in the right places and are functioning properly. If you spot any damaged or broken items, it’s best to repair or replace them immediately.
4. Test the Electrical Equipment and Appliances
Electrical appliances and equipment follow after inspecting the furniture and fixtures in the room. Test if the devices are working as intended, and then check if they are in good shape and safe to use. Keep a close eye on the signs of damage (e.g., cracks and broken buttons), defects, and potential electrical hazards.
5. Do a Visual Check of the Bathroom
Hotel staff also need to pay close attention to bathrooms during inspections. For this step, begin with the toilet, sink, and shower or tub. Make sure that these surfaces are thoroughly sanitized and disinfected to protect guests from harmful microorganisms.
Then, check if bathroom supplies—such as towels, bath mats, and toiletries—are clean, freshly changed, and fully stocked. Replace any items that are missing or worn out.
6. Scan the Area for Pests
Part of keeping hotel rooms clean and safe includes pest control. Look over the corners, cracks, and crevices of the room for any signs of infestation from bed bugs, ants, and other pests. If you find any pest around the area, immediately report it to your pest control department.
7. Perform a Final Review of the Premises
Lastly, quickly run through the entire room to ensure that all areas are thoroughly cleaned and inspected. This gives you a chance to spot things that you might have overlooked during your initial check. Keep an eye out for even the smallest details to confirm that the room is in tip-top condition for the guest’s arrival.
FAQs about Hotel Room Checklists
Generally, hotel housekeeping staff are in charge of inspecting rooms as part of their day-to-day job, along with cleaning, repairing, and servicing tasks. But in some hotels, maintenance or front desk personnel may also perform this procedure in case of, for example, staff shortage.
Regardless of their size, hotel rooms should be inspected regularly. Most hotels perform checks on a daily basis to ensure the upkeep of their spaces before guest arrival and after departure. In addition, they may also run more thorough inspections on a weekly or monthly basis to spot any underlying issues that may not be apparent during daily room inspections.
Examples of the most common issues found during hotel room checks include the following:
- Unclean bathrooms
- Dirty bed linens
- Malfunctioning appliances
- Broken furniture
- Faulty safety equipment (e.g., smoke detectors, fire extinguishers)
Efficiently Maintain Upkeep of Hotel Rooms with SafetyCulture (formerly iAuditor)
Part of delivering a high-quality guest experience lies mainly in clean and orderly hotel rooms. It requires frequent and consistent checks to ensure that the area is tidy, the amenities functional, and the supplies readily available for guests. To stay on top of the game, establishments like the Accor Hotel Group turn to digital tools for streamlining their daily operations.
SafetyCulture offers mobile-ready solutions to speed up these manual tasks. Instead of ticking off items on a paper-based checklist, hotel staff can document inspections, note observations, and report issues using the app’s hotel inspection and housekeeping forms.
In addition, the app equips them with cloud-based tools so that they can:
- Take photos, record videos, add notes, and select which site to give further context to inspection reports
- Access and refer to previous inspections from the app’s cloud-based repository
- Standardize hotel housekeeping procedures across the board, from deploying checklists to scheduling inspections
- Proactively report damaged equipment, low supplies, and other maintenance issues and create action items to resolve them in the soonest time
- Keep track of all hotel assets, even on multiple sites, in a centralized location
- Communicate Standard Operating Procedures (SOPs) and memos to all staff members using Heads Up
- Train employees on proper hotel housekeeping practices and protocols
- Protect housekeeping personnel using proper protective equipment and panic buttons
Featured Hotel Room Checklists
Hotel Room Inspection Checklist
This comprehensive hotel room inspection checklist guides housekeeping teams in checking the overall condition and cleanliness of hotel rooms. Answer Yes-No queries to all key areas for general guest room cleaning, maintenance issues, amenities, and miscellaneous settings. Take photos of the premises and any areas that require fixes.
Hotel Guest Room Inspection Checklist
Use this checklist to inspect hotel guest rooms for upkeep and maintenance purposes. Perform inspections in all aspects of the room, including the door, drapes, beds, furnishings, lighting, bathroom vanity area, supplies, and room items.