Looking for a Smartsheet alternative?

Smartsheet, although effective for managing complex and large-scale projects, might not be the right digital solution for every organization. The creation, organization, and tracking of work in a structured and visual manner should be straightforward, regardless of a team’s specific requirements. This comparison of SafetyCulture and Smartsheet can help you pick the best solution to achieve your goals.

SafetyCulture is the platform of choice

Trusted by over 75,000 customers – ranging from local businesses to NASA and the United Nations.

How SafetyCulture helps businesses

SafetyCulture is a mobile-first operations platform that supports businesses across various industries in planning, handling, and monitoring project and task progress to ensure proactive management and timely completion. Our digital solution allows organizations and teams to optimize their workflows, streamline inter-team collaboration, and complete tasks on schedule through automation and other functionalities.

Smartsheet vs SafetyCulture

Here’s a feature comparison at a glance between Smartsheet and SafetyCulture:

Smartsheet SafetyCulture
Task Management Task tracking, assignment, and dependencies Task creation and assignment, progress monitoring, and prioritization
Dedicated Work Communication Tools Team collaboration and communication tools Real-time collaboration via comments and acknowledgments
Customizable Project and Task Templates Templates built specifically to help teams plan, track, manage, and report on projects Provides pre-made and highly customizable templates for every project phase (e.g., planning, status reporting, delivery) across industries
Data Reporting and Analysis Customizable reports and dashboards Customizable reports and dashboards, analytics for project and task insights
User Interface and Ease of Use Combines spreadsheet familiarity with real-time collaboration Intuitive, simple, and easy-to-deploy platform. No coding knowledge needed.
Mobile Accessibility Available on web and mobile Available on web and mobile (with a dedicated app for iOS and Android)
Automation and Integrations Offers integrations with various tools for productivity, collaboration, and analysis Has an AI-powered template builder and customizable features for automation; Integrates with Business Intelligence (BI) tools for holistic project and task management
Notifications and Alerts Real-time notifications Notifies users of updates and changes in real-time
Offline Mode Has a limited offline functionality for form submissions Reliable offline mode for collecting data and completing project status reports anytime, anywhere
Customer Support Email, phone support Dedicated phone, live chat, and email support available 24 hours (with limited support on weekends)
Help Center
Offers how-to guides, reference materials, and FAQs Maintains a comprehensive help center with resources (videos and tutorials), guides, and FAQs
Pricing Basic plan is free, paid plans start at $7/user/month for small teams Basic plan is free, paid plans start at $24/user/month. Billing options are monthly or annual. Custom pricing available for enterprise.

Improve your operations platform today

✓ Simplify processes   ✓ Boost productivity   ✓ Use for teams of any size

  • App Store
  • Google Play

What makes SafetyCulture a great alternative?

High level of customization—do it your way

As the best alternative to Smartsheet, SafetyCulture lets you label actions and tasks to fit unique use cases, automate their due dates based on priority, and manage who gets access to project templates and reports.

Ensure project and task stakeholders have control over work that’s been done by providing another layer of approval through set permissions on status transitions. This way, mislabeled progress and inaccurate task status can be avoided.

Smartsheet, on the other hand, offers limited customization, which can be a letdown for those searching for solutions with such flexible features.

Streamlined collaboration and communication for cross-functional teams

Enhance accountability and manage expectations on project deliverables by providing your team a space to effectively communicate their progress, concerns, and follow-ups. Streamline task updates using SafetyCulture’s communication tools so that every message doesn’t get lost in translation.

Unlike Smartsheet, our digital solution lets you establish transparency through chat timestamps and history for accurate communication trails and documentation.

Unparalleled work quality and compliance tracking

More than just task management, SafetyCulture empowers you to track progress based on your set standards and even industry regulations. Project forms and templates can also be customized with approvals and sign-offs to have relevant stakeholders verify work done.

As a free Smartsheet alternative, SafetyCulture lets you ensure quality project completion with required evidence, date, and timestamped interactions.

Both SafetyCulture and Smartsheet are digital solutions that provide features and functionalities that help organizations effectively manage their work based on their unique requirements.

Ultimately, deciding between SafetyCulture and Smartsheet will depend on your organization’s specific requirements and priorities. Make sure to conduct a thorough comparison of the two platforms and try out demo

Why customers choose us

“I’ve been using for five plus years now and would not use other. The reports are easily editable and produce a quality easy to navigate report. Thank you for a continued excellent service.”

By Willy Grey

“great app, easy to create audits either from scratch or adapt others”

By Andy Miller

“A wonderful application that supports the development of operating and auditing services”

By Salam Gasim

*All reviews are from the Google Play & App Store

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  • Google Play


When comparing alternatives to Smartsheet for task and project management, consider the following factors to ensure that the chosen platform aligns with the specific needs and preferences of your organization:

  • Features and functionalities
  • Industry and project requirements
  • User preferences
  • Integrations
  • Support options

Yes, there are several alternatives to Smartsheet, each with its own set of features and strengths. Here are some examples:

  • Microsoft Excel
  • Jira
  • ClickUp
  • Notion
  • Zoho Projects

Yes! We have a feature called Actions, which allows users to track, assign, and manage tasks related to safety and compliance, like creating and assigning tasks, setting due dates, tracking progress, and receiving notifications when tasks are completed. It also allows you to set up escalations for overdue tasks and ensure accountability for all tasks.

Yes, you can book a live demo with our product experts so they can show you what SafetyCulture can do for your business. For example, you can book a demo here if you need guidance in any of the following:

  • Task & Incident Management
  • Frontline Communications
  • Inspections & Checklists

Yes, SafetyCulture’s suite of features can be customized to suit businesses across various industries.