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Property & Facilities Management
Explore property and facilities templates and training courses designed for inspections, safety drills, and everyday maintenance work. Help your teams stay compliant, keep assets running smoothly, and manage cleaning and repairs across commercial facilities.
Browse Property & Facilities Management
7,467 results- Template
OBO - F 18.5 Elevator Inspection Form
This document is a standardized elevator inspection form (OBO-F 18.5) designed to evaluate and rate various components of elevator systems. The form includes detailed sections for inspecting floor call buttons, side doors, cab doors, tracks, and interior elements like floors, walls, control panels, ceilings, lights, and ventilation. Each component is rated with a yes/no system based on compliance with safety standards. The form includes spaces for inspector information, building details, date of inspection, and comments for each section. It features a scoring system that calculates the overall safety compliance percentage based on the yes/no ratings. This template serves as a professional tool for maintaining elevator safety standards and documenting inspection results.
by Maurice Pettiford, from the CommunityDownloads: 50+Get - Template
SLS/Tyco - Emergency Lighting Inspection
A combined Annual, 6 monthly and 1 monthly Emergency Lighting Test Survey for use by Student Living by Sodexo and Tyco Plc
by Jamie Clark, from the CommunityDownloads: 50+Get - Template
Home Watch Visit Report
Use this Home Watch Visit Report to record the condition of a property during routine visits. Check exterior areas, garage and storage, pool status and equipment, and interior systems including thermostat, humidistat, appliances, plumbing, and HVAC. Verify security of doors and windows, identify leaks or pests, process mail as requested, and confirm water and power settings before departure.
by Janie Coe, from the CommunityDownloads: 50+Get - Template
Places for People Place Manager Estate Inspection
A structured template designed for conducting thorough estate inspections, featuring sections for scheme identification, inspection details, and multiple photo documentation opportunities. The form allows property managers and inspectors to systematically record property issues, their locations, and required actions. Each entry includes space for photographic evidence and detailed descriptions, ensuring comprehensive documentation of property conditions and maintenance needs. This standardized approach helps maintain consistency in property assessments and facilitates effective follow-up on identified issues.
by Gregg Gilson, from the CommunityDownloads: 50+Get - Template
SPC F and S GENERAL REPAIRS REPORT
This document provides a comprehensive template for general repairs reporting, featuring essential elements such as document tracking numbers, address details, journey timing information, and work descriptions. The template is part of SafetyCulture's Public Library, created through collaborative efforts of customers and employees. While designed to help users get started with safety documentation, it's important to note that these templates serve as examples only and should be validated against local workplace regulations and professional advice. The document includes sections for recording site arrival and finish times, detailed work descriptions, parts used, and trade staff information, making it a valuable tool for maintaining accurate repair records.
by Kate Chant, from the CommunityDownloads: 50+Get - Template
UON Trade Completion Audit
The UON Trade Completion Audit checklist is designed for facilities and maintenance teams to verify that trade works are completed to scope and on time. Capture client or site details, conduct date, preparer, location, Maximo work order number, and priority. Document job and work descriptions, confirm whether works are complete, and record the target completion date and timeframe compliance. Note problems, list identified defects, and attach evidence to support verification and closeout.
by Andrew Aspinall, from the CommunityDownloads: 50+Get - Template
Acta de iniciación del servicio ROP 008
Plantilla en español para documentar el acta de iniciación del servicio (ROP 008). Permite registrar datos del cliente y ubicación, descripción del servicio contratado, insumos y herramientas entregados, personal seleccionado y supervisor de zona, así como los bienes recibidos del cliente con su cantidad y estado (bueno, regular o malo). Incluye secciones para observaciones y firmas de ambas partes, facilitando un inicio formal, trazable y ordenado de la prestación del servicio.
by Aliz Estefani Gallardo Rojas, from the CommunityDownloads: 50+Get - Template
QC Inspector สุขอนามัย
แบบตรวจสอบ QC สุขอนามัยสำหรับงานบริหารอาคารและพื้นที่สาธารณะ ครอบคลุมการตรวจเครื่องจ่ายสบู่และเจลล้างมือ การตั้งค่าโปรแกรมและรอบบริการเครื่องพ่นน้ำหอม การตรวจสภาพและความพร้อมของแบตเตอรี่ การรั่วซึม ความสะอาด และความชำรุดของอุปกรณ์ในห้องน้ำ เช่น เครื่องเป่ามือ ถังขยะ ผ้าเช็ดเท้า รวมถึงความเพียงพอของน้ำยาและวัสดุสิ้นเปลือง เน้นการบันทึกหมายเหตุและลงลายเซ็นเพื่อการติดตามคุณภาพงานอย่างเป็นระบบ เหมาะสำหรับทีมทำความสะอาด ผู้รับเหมาบริการสุขอนามัย และผู้จัดการอาคาร
by Piyawan Phochanapan, from the CommunityDownloads: 50+Get - Template
Colliers WA Retail Strip Inspection Report
This inspection checklist helps retail property managers oversee the condition, safety, and presentation of retail strips managed by Colliers International WA. It guides checks across fire protection systems and emergency management, tenancy and internal areas, and external areas such as car parks, signage, lighting, CCTV, waste, fences, and landscaping. Use it to verify equipment tagging and access, tenant compliance with lease lines, cleanliness, amenities, air conditioning performance, and overall site presentation. Designed to support consistent, compliant inspections and clear reporting for retail property operations.
by Scott Ferguson, from the CommunityDownloads: 50+Get - Template
Places for People External Areas Audit Inspection
This document outlines a structured approach to conducting external area site inspections and audits. It provides a detailed framework for evaluating site cleanliness, safety standards, and maintenance requirements. The guide includes a 1-10 scoring system for site standards, protocols for handling fly-tipping incidents, and requirements for photographic documentation. It covers essential aspects such as days between inspections, immediate action protocols for substandard conditions, health and safety concerns, and repair reporting procedures. The template also includes sections for general comments, client recommendations, and necessary follow-up actions. This comprehensive audit tool helps maintain consistent site standards and ensures proper documentation of all inspection findings and subsequent actions taken.
by Richard Barden, from the CommunityDownloads: 50+Get - Template
Grounds Maintenance Services Satisfaction Checklist
This grounds maintenance services checklist helps teams assess the quality and completeness of site upkeep. Review litter picking, kerb edging, border care, leaf removal, herbicide treatment on hard standings, hedge presentation, lawn cutting to spec, and edging. Record hazards such as unsafe trees, add photos as evidence, capture arrival and departure times, and obtain a sign-off on completion. Ideal for property and facility managers, contractors, and horticultural teams to maintain clean, safe, and presentable outdoor areas.
by Peter Ashley, from the CommunityDownloads: 50+Get - Template
FGAS Recording Checklist
This FGAS recording template from J and E Hall International supports compliant refrigerant leak reporting and maintenance documentation. It helps technicians capture essential details such as client and site, date, prepared by, asset photos, job number, system ID or name, and whether a statutory leak test was performed. Record refrigerant type, amounts lost or reclaimed, amounts added, leak test method, and location or reason for reclaim. Track cylinder numbers, note other cylinders on site, and specify cylinder locations, then confirm the office has been notified for cylinder returns. Include photos of leak locations, signatures, and confirm leak testing after full operational testing. Designed to streamline HVAC and refrigeration compliance and record keeping.
by Mathew noon, from the CommunityDownloads: 50+Get - Template
Claytons Maintenance Sign Off V.1
A structured maintenance documentation system designed to track and verify maintenance activities across multiple rooms or areas. The template includes sections for site details, job numbers, and address information, followed by a systematic room-by-room inspection process. Each room assessment requires photo documentation, completion status verification, and detailed notes on any outstanding issues or requirements. The system emphasizes visual documentation through photos of both delivered maintenance and completed work, ensuring transparency and accountability in maintenance operations. This template is part of SafetyCulture's Public Library, created to assist organizations in standardizing their maintenance documentation processes while maintaining professional compliance standards.
by Mathew Gray, from the CommunityDownloads: 50+Get - Template
Weekday Pool Test Log
A detailed pool testing log template designed for daily monitoring of swimming pool water quality at Reebok Sports Club. The template includes structured testing intervals every two hours from 5:30 AM to 21:30 PM, tracking essential parameters such as free chlorine (DPD1), total chlorine (DPD3), combined chlorine, pH levels, and pool temperature. Each test requires verification of bathing load and pool safety status, with spaces for staff initials and signatures. The template maintains strict parameter ranges: free chlorine (0.5-1.5), pH (7.2-7.6), and pool temperature (26.5-28.5°C). Additional space is provided for recording comments and actions taken, ensuring comprehensive documentation of pool maintenance and safety measures throughout the day.
by Stephen Mason, from the CommunityDownloads: 50+Get - Template
JLL - Property Management Inspection Report - 349 Coronation Drive
Property and Facilities Management Inspection
by Russell Hookway, from the CommunityDownloads: 50+Get - Template
Fire Log Record
A detailed fire safety inspection checklist and reporting template designed for workplace safety compliance. The document covers critical areas including fire exit assessments, emergency signage verification, firefighting equipment checks, alarm system validation, and evacuation protocol documentation. It provides a structured approach to evaluating fire safety measures, maintaining compliance records, and ensuring proper staff training. The checklist includes sections for documenting specific faults, verifying equipment serviceability, and confirming regular maintenance schedules. It concludes with a formal sign-off process to ensure accountability and follow-up on identified safety issues. This comprehensive tool helps organizations maintain safety standards and meet regulatory requirements while protecting workforce safety.
by Seb Lik, from the CommunityDownloads: 50+Get
Practical safety and quality resources for property and facilities management teams
Keep teams aligned with resources that are ready to use from day one. SafetyCulture’s Content Library is an online hub that gives you a simple way to roll out property and facilities management templates and training courses across sites. No need to rebuild tools or manage multiple versions. Your teams get clear guidance they can use every day.
Efficiency through digital resources
Using property and facilities management templates and training courses helps remove the friction of paper-based work. Centralizing inspections, schedules, and records reduces operational risk and supports stronger compliance. With shared digital tools, updates to a cleaning schedule template or safety process are available instantly, making it easier to keep teams aligned and working to the same standard at every location.
Streamline your operations
Adopt practical commercial property and facilities management trends by digitizing daily workflows that matter most.
These tools help teams stay on track and close issues faster:
Set clear daily standards with a cleaning schedule template to keep hygiene consistent and tasks on track.
Track fixes faster with a repair order template that logs Closed-Circuit Television (CCTV) maintenance and prevents repeat issues.
Improve site oversight through housekeeping management to support safer, more professional spaces.
Equip teams with essential resources, including annual fire extinguisher inspection forms and fire drill logs, to maintain strong site readiness across all locations. Using these digital templates on the SafetyCulture platform improves reporting, strengthens follow-through, and supports a high-quality safety culture at scale.