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Property & Facilities Management
Explore property and facilities templates and training courses designed for inspections, safety drills, and everyday maintenance work. Help your teams stay compliant, keep assets running smoothly, and manage cleaning and repairs across commercial facilities.
Browse Property & Facilities Management
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Unannounced Visibility Inspection Report
Use this unannounced visibility inspection report to assess the effectiveness of site security at malls and large facilities. Evaluate exterior and interior patrol visibility, officer situational awareness, vehicle or bike operation, detex system usage, enforcement of the center’s code of conduct, response to tenant violations, and uniform and equipment readiness. Document time-to-visibility for patrols, coverage at key areas such as food courts and customer service, and collect photos and comments. Include scenario-based Q and A to verify officer knowledge and decision-making.
by Christopher Bourque, from the CommunityDownloads: 60+Get - Template
Playground Safety Risk Based Audit Form 33
Use this risk based audit form to evaluate playground safety and compliance. The checklist covers equipment integrity, sharp edges, loose hardware, splinters, rust, vandalism, hygiene, tripping and slipping hazards, biological risks, drainage, protective surfacing, guardrails, gates and latches, signage, and maintenance items such as lubrication and paint condition. Ideal for facility managers, schools, and councils to document hazards, prioritize corrective actions, and keep play areas safe.
by Faradiah Md Dali, from the CommunityDownloads: 60+Get - Template
Air Conditioning Annual PPM Checklist (F-Gas)
This practical checklist supports annual major planned preventative maintenance (PPM) of air conditioning systems. It covers indoor and outdoor unit tasks including filter and coil cleaning, pump and fan checks, coil temperature checks in heating and cooling modes, drip tray cleaning with anti‑slime tablet, electrical connections, and unit condition. It includes an F‑Gas leak test, instructions to record completion to UKPPM031 Rev 01, client signature capture, Verisae update, and sending the completed PPM sheet. Space is provided for condition photos, engineer details, and site sign‑off to help demonstrate UK compliance.
by Martin Allen, from the CommunityDownloads: 60+Get - Template
IRC Signage Inspection Checklist and Report
This IRC signage inspection checklist helps teams assess workplace signage against safety and compliance requirements. It guides inspectors to review entry, PPE, hazardous substance storage, traffic and parking, construction site notices, and emergency information signage. The process includes documenting observations, recording key recommendations, and forwarding the completed report so the WHS team can upload to LOGOSS and assign actions to responsible personnel. Designed for local government and facility environments, it supports hazard identification and consistent WHS record keeping.
by Kerri Barnes, from the CommunityDownloads: 60+Get - Template
Queensland Urban Utilities- Fire Safety Audit
This audit will help determine compliance with the Building Fire Safety Regulation 2008. Information contained within this report has been extracted from Queensland Fire and Rescue Service's Building Fire Safety Management Tool and Advisory Notes.
by Nick Maidment, from the CommunityDownloads: 60+Get - Template
Property Inspection Checklist
This Property Inspection checklist supports periodic inspections for rental or managed properties. Review exterior elements such as decor, roof, windows, and grounds, then assess interior condition including floor coverings and decor. Capture potential risks across electrical installation, fire protection, and heating. Record recommendations like annual servicing of fuel burning or oil appliances and providing a carbon monoxide alarm. Note tenancy considerations including rent risk, insulation and draught proofing issues, extraction and ventilation, and signs of unauthorized occupants or pets. Summarize tenant intentions, general condition, and works likely at end of tenancy. Conclude with required actions and inspector sign off. A brief disclaimer clarifies that observations are cursory and not a substitute for specialist advice.
by Dennis Henson, from the CommunityDownloads: 60+Get - Template
Axis Facilities and Building Audit
This facilities and building audit checklist helps teams inspect offices and sites consistently. Begin with PPE and site sign in, then rate external condition, cleanliness, walls, and floors using a clear scoring scale. Verify equipment and fabric such as lighting, ceiling tiles, blinds, workstations, and signage. Complete health and safety checks for alarms, evacuations, fire exits, extinguishers, and first aid. Confirm waste and recycling provisions and review external facilities including car parks, gates, and lighting. Add photos, notes, and a final summary with date and signature.
by Matt Pavitt, from the CommunityDownloads: 60+Get - Template
Titan Group - PPM Air Conditioning V1
This planned preventive maintenance checklist for air conditioning units helps facilities teams service HVAC assets efficiently. It captures site, asset and model details, refrigerant type and charge, heating and cooling duty, and key operating parameters. Technicians check filters, fan motors, compressors, pressures, refrigerant leaks, guards and panels, and clean evaporator coils and condensate drains. The form covers pipework supports, electrical conduit condition, control panel inspection for overheating, set points, ambient and internal temperatures, humidity, and maximum cooling and heating tests. It includes remote control checks, before and after photos, notes, and a section to log defects and recommendations for follow up.
by Tim Brien, from the CommunityDownloads: 60+Get - Template
Rop - 082 - Acta De Visita Y Trazabilidad Recomendaciones Icc Iv- Vigente Desde 19-06-2019
Acta De Visita Y Trazabilidad Recomendaciones Icc Iv
by Alvaro Javier Martinez Escalante, from the CommunityDownloads: 60+Get - Template
CGM Group External Grounds Maintenance Audit
Audit of the external grounds maintenance service
by Ian Burton, from the CommunityDownloads: 60+Get - Template
Calorifiers and Heat Exchangers Checklist
A practical maintenance checklist for calorifiers and heat exchangers used in building services. Covers quarterly, half yearly, and annual tasks: clean strainers, log hot water storage temperatures to 60 C, check and recalibrate thermostats and primary controls, verify valve and draincock operation, inspect manhole covers and connections for leaks, blow down to remove sediment, and record outlet temperatures on a rotating schedule. Annual activities include testing safety valves and thermostatic controls, inspecting mountings and insulation, draining and opening units for internal inspection, descaling, pressure testing coils, reinstating, recommissioning, and disinfecting in line with BS6700. Includes sections for warning notices, engineer comments, further works, and sign-off to document compliance and site handover.
by Steve Hearn, from the CommunityDownloads: 60+Get - Template
Checklist de servicio y mantenimiento Trane
Plantilla en español para técnicos de HVAC que trabajan con equipos Trane. Registre cliente, ubicación, modelo y número de serie, y seleccione las tareas a realizar: garantía, mantenimiento, control, reparación, puesta en marcha, instalación, visita técnica y montaje. Incluye lista de herramientas comunes como laptop, herramientas manuales y eléctricas, hidrolavadora, bomba de vacío, equipo para refrigerantes y nitrógeno, soldadora eléctrica y pórtico. Integra secciones de auditoría y seguridad para riesgo eléctrico, trabajo en altura, espacios confinados y trabajo en caliente, además de riesgos habituales como accesos obstruidos, pisos resbaladizos, falta de iluminación y ruido. Contempla EPP y elementos requeridos como arnés, equipo retráctil, extintor, LOTO, equipo impermeable, carro para tubos y señalización.
by Daniel Pina, from the CommunityDownloads: 60+Get - Template
Emergency Light Test Certificate
This document provides a comprehensive overview of emergency light testing certification requirements in accordance with Australian Standard 2293.2:1995. It outlines the inspection procedures for emergency evacuation lighting in buildings, including maintenance requirements and compliance standards. The certificate verifies that existing emergency lights have been properly tested and meet safety regulations. The document includes a detailed checklist for up to 265 individual light fixtures, making it an essential tool for building managers, safety officers, and maintenance personnel ensuring proper emergency lighting system functionality and compliance.
by David Banasiak, from the CommunityDownloads: 60+Get - Template
Chimney Level 2 Inspection version 2
This comprehensive inspection report template provides a structured framework for evaluating all aspects of chimney and fireplace systems. It includes detailed sections for examining the exterior chimney chase, including materials, structural integrity, and safety compliance. The template covers firebox and appliance evaluations, assessing everything from fuel types to operational components. It also includes a thorough flue evaluation section, examining smoke chambers, liners, and potential issues. This document serves as a professional tool for documenting chimney conditions, safety concerns, and maintenance requirements, ensuring thorough documentation of all inspection findings.
by Michael Dominianni, from the CommunityDownloads: 60+Get - Template
Footpath Inspection Report
A detailed footpath inspection report template designed to document and assess pathway conditions and safety hazards. The template includes comprehensive sections for documenting various path defects such as cracking, sinking, lifting, and edge damage. It also covers infrastructure issues related to utility installations like Telstra pits and Power and Water sewer connections. The checklist includes specific hazard identification categories and suggested repair actions, making it an essential tool for municipal maintenance teams and safety inspectors. The template helps ensure systematic documentation of path conditions and facilitates appropriate maintenance responses through clear action items and departmental forwarding options.
by Chris Johnson, from the CommunityDownloads: 60+Get - Template
SLS - Facilities Management: Internal Maintenance Audit (1)
Trinity Square - Site Compliance - Template taken from Cofely Public Library
by Jamie Clark, from the CommunityDownloads: 60+Get - Template
Dundee ADHD Youth Group COVID-19 Building Checklist
This checklist helps youth groups and community centers maintain building safety during COVID-19 lockdowns. It covers exterior checks like bins, windows, and doors; reception and main hall shutdowns including unplugging equipment and emptying bins; running taps to prevent stagnation; and fire safety measures such as clear stairwells and secure fire doors. Use it to document routine inspections, mitigate risks, and keep facilities ready for safe reopening.
by Paul Donaldson, from the CommunityDownloads: 60+Get
Practical safety and quality resources for property and facilities management teams
Keep teams aligned with resources that are ready to use from day one. SafetyCulture’s Content Library is an online hub that gives you a simple way to roll out property and facilities management templates and training courses across sites. No need to rebuild tools or manage multiple versions. Your teams get clear guidance they can use every day.
Efficiency through digital resources
Using property and facilities management templates and training courses helps remove the friction of paper-based work. Centralizing inspections, schedules, and records reduces operational risk and supports stronger compliance. With shared digital tools, updates to a cleaning schedule template or safety process are available instantly, making it easier to keep teams aligned and working to the same standard at every location.
Streamline your operations
Adopt practical commercial property and facilities management trends by digitizing daily workflows that matter most.
These tools help teams stay on track and close issues faster:
Set clear daily standards with a cleaning schedule template to keep hygiene consistent and tasks on track.
Track fixes faster with a repair order template that logs Closed-Circuit Television (CCTV) maintenance and prevents repeat issues.
Improve site oversight through housekeeping management to support safer, more professional spaces.
Equip teams with essential resources, including annual fire extinguisher inspection forms and fire drill logs, to maintain strong site readiness across all locations. Using these digital templates on the SafetyCulture platform improves reporting, strengthens follow-through, and supports a high-quality safety culture at scale.