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Property & Facilities Management
Explore property and facilities templates and training courses designed for inspections, safety drills, and everyday maintenance work. Help your teams stay compliant, keep assets running smoothly, and manage cleaning and repairs across commercial facilities.
Browse Property & Facilities Management
7,467 results- Template
Housing Disrepair Claim Form Template
Complete our comprehensive housing disrepair claim form to report property issues. Document interior and exterior damages, tenant details, and health impacts efficiently.
by Omar Sharif, from the CommunityDownloads: 100+Get - Template
Safety of Sports Grounds - DP Inspection Record
A detailed safety inspection framework for sports grounds and stadiums that ensures compliance with safety regulations and guidelines. The document covers essential aspects including attendance monitoring, first aid requirements, control room operations, access management, emergency procedures, fire safety protocols, storage regulations, lighting systems, and general facility maintenance. It provides specific guidelines for medical staff ratios, ambulance requirements, and facility-specific inspections across different stadium sections. The checklist is structured to evaluate safety measures in all areas including stands, concourses, hospitality areas, and disabled facilities, ensuring comprehensive venue safety assessment. This systematic approach helps venue operators maintain safety standards and comply with Green Guide requirements for sports ground operations.
by Peter Curry, from the CommunityDownloads: 100+Get - Template
Building Condition Report
This comprehensive building condition survey template provides a structured framework for conducting thorough property assessments. The template is divided into two main sections: External and Internal surveys. The external survey covers elements like chimneys, roofing, walls, windows, and grounds, while the internal survey examines structural components, utilities, and interior finishes. It includes detailed inspection points for building elements, safety features, and energy efficiency measures, making it suitable for property managers, surveyors, and building inspectors. The template ensures consistent documentation of building conditions and helps identify potential maintenance or repair needs.
by Tim Lewry, from the CommunityDownloads: 100+Get - Template
Vacation Home Inspection Checklist and Guidelines
Comprehensive inspection checklist for vacation homes covering interior, exterior, safety features, and amenities. Ensure property standards with our detailed guide.
by Nelson Cabral, from the CommunityDownloads: 100+Get - Template
Iguala de Refrigeracion: Mantenimiento Bimestral
Checklist bimestral para la iguala de refrigeracion en tiendas. Cubre vitrinas Koxka, camaras de refrigeracion y congelacion, aire acondicionado y fabrica de hielo. Verifica limpieza de condensadores, evaporadores y drenajes; ajustes mecanicos y electricos; estado de Armaflex; nivel de refrigerante con registro de peso; corrientes y voltajes; y temperatura final. Requiere evidencia fotografica antes y despues y firmas de tecnico y responsable.
by Victor Ramirez, from the CommunityDownloads: 100+Get - Template
Verifica antincendio e gestione emergenze
Checklist in italiano per la verifica antincendio e la gestione delle emergenze in azienda. Copre piano di emergenza, prove di evacuazione, nomina e formazione delle squadre, esposizione planimetrie e numeri utili. Include controlli su estintori, idranti, cartellonistica e accessibilita dei presidi; compartimentazione REI e sistemi di autochiusura; illuminazione di sicurezza secondo norma; impianti di allarme manuali e automatici; impianti di spegnimento automatico. Valuta vie di fuga e uscite di emergenza, sicurezza dellimpianto elettrico, scale, reazione al fuoco dei materiali, presidi di primo soccorso e gestione della centrale termica. Prevista sezione firme.
by Federico Uliana, from the CommunityDownloads: 100+Get - Template
Estate Management Services Inspection
This estate management inspection template helps property managers and field teams document routine visits. Record client and site details, arrival time, attendees, and reasons for the trip. Inspect key areas including sinks, bathtubs, toilets, landscaping, automobiles, pool security, HVAC status and set point, mailbox, and alarm system. Log water shutoff and capped lines, lockbox installation and codes, and verify the property is locked and secured. Attach photos and add notes to create a clear field report for stakeholders.
by Daniel Brunk, from the CommunityDownloads: 100+Get - Template
HVAC Audit
This document provides a detailed inspection and maintenance checklist for commercial HVAC systems and related equipment. It covers all major components including air conditioning units, fan coil units, building management systems (BMS), boilers, heat exchangers, water systems, chillers, and air handling units. The checklist includes specific inspection points for each system, maintenance requirements, optimal operating parameters, and safety considerations. It's designed to help facility managers and maintenance teams ensure proper system operation, energy efficiency, and compliance with maintenance standards. The document includes detailed inspection criteria for temperature settings, pressure levels, cleanliness, mechanical condition, and operational efficiency of each component.
by Gareth Hickinson, from the CommunityDownloads: 100+Get - Template
Unit Inspection Checklist
This unit inspection checklist helps property managers and landlords assess the condition of rental units room by room. Capture details on entrances, living areas, kitchen appliances, dining areas, hallways, bedrooms, bathrooms, balconies or yards, storage, basements, and laundry. Record the status of walls, floors, lighting, windows, doors, hardware, and fixtures, plus appliances like fridges, dishwashers, ovens, and microwaves. Track keys issued and returned, and note any evidence of pests and required treatments. Ideal for move-in and move-out documentation to maintain accurate property records.
by Isabela Puentes, from the CommunityDownloads: 100+Get - Template
DTZ BI St. Joseph Custodial Audit
Use this custodial audit checklist to assess cleanliness and maintenance across offices, kitchens, conference rooms, corridors, restrooms, and lobbies. Inspect surfaces, dusting, floors, lighting, fixtures, and supplies; note carpet spots, brightwork, and equipment condition. Record issues, assign follow up actions, and capture sign off to complete the audit. Designed for facility and janitorial teams to standardize inspections and improve cleanliness and safety.
by Jake Gunter, from the CommunityDownloads: 100+Get - Template
Springmount Services - Commercial Cleaning - Full
Cleaning Inspection - Commercial Cleaning- Offices
by Sahil Bansal, from the CommunityDownloads: 100+Get - Template
SLS Weekly Fire Alarm Test
Use this Sodexo standard form to document weekly fire alarm testing across blocks and common areas. Record date and time, location, call points tested, sounder activation, panel registration, lift travel to ground, and automatic door release. Log any failures immediately to the helpdesk for contractor attendance. Ideal for facilities and property managers maintaining life safety systems and audit-ready compliance at sites like Trinity Square.
by Jamie Clark, from the CommunityDownloads: 100+Get - Template
Q-Mark Fire Door Maintenance Record V11
This Q-Mark Fire Door Maintenance Record V11 template helps approved maintainers and facilities teams survey, service, and document fire doors in line with Building Regulations and the Q-Mark scheme. Capture company and job details, door references and locations, fire resistance ratings (FD30–FD120), accessibility, sizes, finishes, and frame conditions. Verify gaps, intumescent and smoke seals, glazing, closers, hinges, hardware, signage, air transfer grilles, and electrical security locks. Record pass or fail outcomes, comments, and required Accepted Repair Techniques using ART codes. Log completed maintenance actions, technician, dates, next maintenance due, and attach before and after photos for a complete compliance trail.
by James Attfield DipFD, CertFDI, from the CommunityDownloads: 100+Get - Template
Intruder Alarm Preventative Maintenance Report
This document provides a detailed template for conducting thorough maintenance inspections of intruder alarm systems. The form covers essential aspects including control panel verification, detection device testing, power supply checks, and warning device functionality. It includes sections for documenting site information, equipment details, fault reporting, and necessary follow-up actions. The template is designed for security professionals to ensure all critical components are properly inspected and maintained. It includes provisions for recording battery levels, voltage readings, and alarm transmission system verification. The document also incorporates important sign-off procedures, requiring both engineer and client signatures, along with clear documentation of any parts used or additional work required.
by Simon Hutchinson, from the CommunityDownloads: 100+Get
Practical safety and quality resources for property and facilities management teams
Keep teams aligned with resources that are ready to use from day one. SafetyCulture’s Content Library is an online hub that gives you a simple way to roll out property and facilities management templates and training courses across sites. No need to rebuild tools or manage multiple versions. Your teams get clear guidance they can use every day.
Efficiency through digital resources
Using property and facilities management templates and training courses helps remove the friction of paper-based work. Centralizing inspections, schedules, and records reduces operational risk and supports stronger compliance. With shared digital tools, updates to a cleaning schedule template or safety process are available instantly, making it easier to keep teams aligned and working to the same standard at every location.
Streamline your operations
Adopt practical commercial property and facilities management trends by digitizing daily workflows that matter most.
These tools help teams stay on track and close issues faster:
Set clear daily standards with a cleaning schedule template to keep hygiene consistent and tasks on track.
Track fixes faster with a repair order template that logs Closed-Circuit Television (CCTV) maintenance and prevents repeat issues.
Improve site oversight through housekeeping management to support safer, more professional spaces.
Equip teams with essential resources, including annual fire extinguisher inspection forms and fire drill logs, to maintain strong site readiness across all locations. Using these digital templates on the SafetyCulture platform improves reporting, strengthens follow-through, and supports a high-quality safety culture at scale.