<h2>Importance</h2>
<p>Pump maintenance is an essential procedure for ensuring that your pump systems (e.g., <a href="https://safetyculture.com/topics/sump-pump-maintenance/">sump pumps</a>) are working in good condition. Moreover, they should be conducted with safety practices in mind and in compliance with <a href="https://www.assp.org/news-and-articles/iso-45001-five-step-action-plan">Occupational Health &amp; Safety (OH&amp;S) management system</a> standards such as <a href="https://safetyculture.com/checklists/iso-45001/">ISO 45001</a>. This process usually consists of various <a href="https://safetyculture.com/topics/maintenance/">maintenance</a> jobs—from <a href="https://safetyculture.com/checklists/preventive-maintenance/">preventive</a> and <a href="https://safetyculture.com/topics/corrective-maintenance/">corrective</a> to <a href="https://safetyculture.com/topics/predictive-maintenance/">predictive</a> and <a href="https://safetyculture.com/topics/condition-based-maintenance/">condition-based</a>. To streamline this process, pump engineers and technicians can utilize digital checklists to their advantage.</p>
<p>A pump maintenance checklist serves as a guidance document in performing these checks. By outlining all required tasks in a concise list, pump maintenance teams can easily follow through with the process and check all vital parts without missing a single step. This way, they can capture any issues that may arise during inspections and complete their tasks with ease.</p>
<h2>How to Perform Pump Maintenance Using a Checklist</h2>
<div id="attachment_154581" style="width: 610px" class="wp-caption aligncenter"><a href="https://wp-website.safetyculture.com/wp-content/uploads/sites/3/2023/11/Pump-Maintenance-Checklist-Sample-Report-SafetyCulture.pdf"><img aria-describedby="caption-attachment-154581" loading="lazy" decoding="async" class="wp-image-154581 size-full" src="https://wp-website.safetyculture.com/wp-content/uploads/sites/3/2023/12/Pump-Maintenance-Checklist-Sample-Report.png" alt="Pump Maintenance Checklist Sample Report" width="600" height="800" /></a><p id="caption-attachment-154581" class="wp-caption-text"><a href="https://wp-website.safetyculture.com/wp-content/uploads/sites/3/2023/11/Pump-Maintenance-Checklist-Sample-Report-SafetyCulture.pdf">Pump Maintenance Checklist Sample PDF Report | SafetyCulture</a></p></div>
<p>When conducting pump maintenance using a checklist, it should follow these steps:</p>
<h3>1. Inspect the Site.</h3>
<p>Before checking the pump itself, it’s important to first survey the site where it’s located. Here are the key areas to inspect during this step:</p>
<ul>
<li>Asphalt &#8211; for removal of debris</li>
<li>Grounds &#8211; for proper drainage in slopes</li>
<li>Fencing and gate systems &#8211; for proper operation in full swing</li>
<li>Fence posts and fabric &#8211; for correct material (i.e., vinyl-coated black or brown)</li>
</ul>
<h3>2. Check the Wetwell.</h3>
<p>After inspecting the site, the next thing to check is the pump system’s wetwell. In this step, the pump technician visually inspects the coating and paint of the components for blisters, cracks, exposed concrete, loose materials, and other damage.</p>
<p>They will also check if the following components are aligned correctly and are running as per the approved design:</p>
<ul>
<li>Penetrations</li>
<li>Hatches</li>
<li>Discharge piping</li>
<li>Conduits</li>
<li>Bubbler and/or floats</li>
<li>Poly ladder rungs</li>
<li>Ladder placement</li>
</ul>
<h3>3. Proceed with the Pumps.</h3>
<p>Once you’re done with the wetwell, you can move on to the pumps. Begin by pulling each pump and reset, and then proceed with inspecting the alignment of rails, the disconnect flange seal, and ease of removal. Finish this step with a visual check on the pump’s paint, cord, and placement.</p>
<h3>4. Inspect the Valve Vault and Piping.</h3>
<p>When checking the valve vault and piping, it’s essential to inspect the following elements:</p>
<ul>
<li>Paint on the interior and mechanical piping &#8211; for blisters, cracks, exposed concrete, loose material, and other damage</li>
<li>Discharge piping &#8211; for proper alignment (including those between the wetwell and valve vault)</li>
<li>Pressure gauges &#8211; for correct type and placement</li>
<li>Hatch opening</li>
<li>Required signage &#8211; as per the Occupational Safety and Health Administration (OSHA)</li>
<li>Drain line &#8211; at the same level from valve vault to wetwell</li>
</ul>
<h3>5. Look into the Electrical System.</h3>
<p>For electrical checks, make sure to verify the following things:</p>
<ul>
<li>All seal-offs are sealed with a sealing compound.</li>
<li>Pump motor leads continuously run from the pump to the control panel.</li>
<li>Stainless steel strain reliefs are used on all pump and float cords.</li>
<li>The bubbler line is sealed off in the conduit.</li>
<li>The seal-offs are placed in the vault and all conduit penetrations are grouted.</li>
<li>There is a signed, approved electrical inspection report.</li>
<li>All ground roads are accessible and have risers installed for access per specification.</li>
</ul>
<h3>6. Check the Pump’s Control Panel.</h3>
<p>When inspecting the control panel of the pump system, pump technicians should ensure that:</p>
<ul>
<li>The wiring scheme is in the door pocket.</li>
<li>The “control” side of the panel is placed facing the wet well.</li>
<li>There is proper UL labeling on the panel.</li>
<li>The enclosure is free from chipped paint or other damage.</li>
<li>The dry film thickness (DFT) follows the specification using a mil-thickness gauge.</li>
<li>The <a href="https://safetyculture.com/checklists/electrical-inspection-checklists/">electrical inspection report</a> is signed off by the governing electrical inspector.</li>
<li>All pilot lights are operational.</li>
<li>All wires are labeled properly.</li>
<li>All placards are in place.</li>
<li>All wiring debris has been removed from the enclosure.</li>
<li>The field wiring has been inspected.</li>
<li>An operation test of controls is conducted.</li>
<li>Additional motor nameplates are supplied by the pump manufacturer and placed by the crew on the interior door.</li>
<li>Specialty products are mounted and placed in the interior of the control panel.</li>
</ul>
<h3>7. Inspect the Telemetry System.</h3>
<p>The telemetry system ensures that the data collected from the pipes are properly transmitted. For this system to work, pump technicians must first verify if all components (e.g., radio, antenna, all associated wiring, alarm points) have been provided for and pre-wired. They will also check the communication link to the base station and the field wiring. Lastly, they will verify if the standard mast and antenna are complete for the standard anchoring method.</p>
<h3>8. Run an Operations Test for the Pump System.</h3>
<p>Pump maintenance checks also involve operation tests for the pump system. During this process, the inspectors check for the following items:</p>
<ul>
<li>Pump rotation</li>
<li>Throttle valve</li>
<li>Liquid level control system</li>
<li>The sealing flange of the pump</li>
<li>Pump clearances</li>
<li>Pump cords</li>
<li>High-water and low-water alarms</li>
</ul>
<p>An example of a test performed during this stage is the draw-down test. This method measures the actual gallons per minute (GPM) on both pumps and compares the results to the design specifications.</p>
<h3>9. Perform Another Test for the Generator.</h3>
<p>After testing how the pump system operates, there will also be an operation test done for the <a href="https://safetyculture.com/checklists/generator-maintenance/">generator</a>. It aims to determine the efficiency, functionality, and longevity of the pump’s power source by simulating a power failure to see how the generator performs. This process typically lasts for 10 minutes.</p>
<h3>10. Sign Off the Maintenance Form.</h3>
<p>Lastly, finish the pump maintenance checklist with the inspector’s signature, along with the time and date stamp. The inspector can also provide their comments in the space allotted.</p>
<h2>Tips for Effective Pump Maintenance</h2>
<p>While it is important to proactively perform scheduled pump inspections and keep pumps in good working condition to maintain uninterrupted operation, it is vital to first ensure that the inspectors are safe.</p>
<p>Here are a few things to remember and prepare before performing pump maintenance checks:</p>
<ol>
<li><strong>Inspection Tools</strong><br />
Make sure to have the right pump maintenance checklists, manuals, and inspection tools for the corresponding pumps that will be checked.</li>
<li><a href="https://safetyculture.com/topics/ppe-safety/"><strong>Personal Protective Equipment (PPE)</strong></a><br />
Wear the appropriate PPE to mitigate workplace risks like slips &amp; falls and prevent loose or unrecommended clothing from getting snagged by machinery.</li>
<li><strong>Signal to Proceed</strong><br />
Do not perform pump maintenance checks without receiving the &#8220;Go&#8221; signal. Maintenance checks may require machines and valves to be shut off or proper clearance before inspectors can enter premises (e.g., toolbox talk, lockout tagout, permit to work).</li>
</ol>
<p>Aside from these, always immediately report any missing machine guards or pump shields should you observe these during inspections.</p>


Digital Pump Maintenance Checklists

Equipment Maintenance

Maintenance

Pump Maintenance

<h2>Why Use a Factory Acceptance Test Checklist?</h2>
<p>Overlooked equipment discrepancies can lead to installation problems on site, which can wreak havoc on a project schedule. Prior to shipment, quality managers should resolve nonconformity at the factory so that the clients’ new processing lines are up and ready to go on time.</p>
<p>When FATs are conducted with the help of checklists, the following issues can be proactively identified and avoided:</p>
<ul>
<li>Poor Machine Quality or Craftsmanship</li>
<li>Nonconformity to Regulatory or Sanitary Specifications (e.g., American Society of Mechanical Engineers (<a href="https://www.asme.org/shop/certification-accreditation" target="_blank" rel="noopener">ASME</a>), International Electrotechnical Commission (<a href="https://www.iec.ch/understanding-standards" target="_blank" rel="noopener">IEC</a>))</li>
<li>Lack of Appropriate <a href="https://safetyculture.com/checklists/machine-guarding/">Machine Guarding</a> and Labels (e.g., Lock Out Tag Out (<a href="https://safetyculture.com/checklists/lockout-tagout/">LOTO</a>) labels and procedures, compliance with Occupational Health &amp; Safety Administration (<a href="https://www.osha.gov/OshDoc/data_General_Facts/factsheet-lockout-tagout.pdf" target="_blank" rel="noopener">OSHA</a>) standards)</li>
<li>Lower than Expected Throughput</li>
</ul>
<p>Hence, using a factory acceptance test checklist template can reduce costly project delays by ensuring the completion of <a href="https://safetyculture.com/topics/factory-acceptance-test/">factory acceptance test</a> and its protocols—such as <a href="https://safetyculture.com/checklists/standard-operating-procedure/">standard work procedures</a>, certificates of compliance, and welding process qualifications, and implementing the proper factory acceptance test procedure.</p>
<h2><strong>What to Include in a Factory Acceptance Test Template?</strong></h2>
<p>A good factory acceptance test checklist should enable quality managers to verify the following and more:</p>
<ul>
<li>Conformance to specifications</li>
<li>Certificates of compliance</li>
<li>Welding processes qualifications</li>
<li>As-built technical drawings</li>
<li>Instruments calibration certificates</li>
<li>Standard work procedures</li>
<li>Equipment data sheets</li>
<li>Materials data sheets</li>
<li>Control system</li>
<li>Standard maintenance procedures</li>
<li>Training materials</li>
<li>Ergonomic assessment</li>
</ul>
<p>Some other elements you must consider including in the checklist are personnel checks, post-FAT template, completion page, and sign-off.</p>
<h2>Perform Factory Acceptance Test Using a Checklist</h2>
<p>Conducting a factory acceptance test using a checklist is a critical step to ensure that equipment or systems meet specified requirements and quality standards before they are delivered to the customer. Hence, properly following a structured process is essential to achieving the desired outcomes and avoiding potential issues.</p>
<p>Follow these steps to effectively carry out a FAT with the help of a checklist:</p>
<h3>1. Prepare for the FAT testing</h3>
<p>Ensure that all parties involved, including the customer and the manufacturer, have reviewed and agreed upon the FAT checklist. Also, verify that the testing environment is set up and that all necessary documentation, tools, and personnel are in place.</p>
<h3>2. Perform the tests</h3>
<p>Test the equipment or system&#8217;s various functions, performance parameters, and safety measures. Make sure to document the results of each test, including any deviations or discrepancies from the checklist.</p>
<h3>3. Document real-time observation</h3>
<p>Designated individuals, including customers and third-party inspectors, must observe and document their real-time observations during the tests using the checklist. They can verify that these are conducted impartially and that the equipment meets the acceptance criteria.</p>
<h3>4. Address deviations and issues</h3>
<p>If the equipment fails to meet any of the acceptance criteria or if discrepancies are found during testing, develop a plan to address them. The manufacturer is responsible for rectifying the problems and retesting the equipment until it complies with the requirements specified in the checklist.</p>
<h3>5. Finalize documentation and obtain approval</h3>
<p>Once all tests have been successfully completed, and any issues resolved, finalize the documentation of the FAT results. This should include a summary of the tests, deviations, resolutions, and any relevant observations. Make sure to obtain approval from all parties involved before proceeding with the shipment of the equipment or system.</p>
<h2>FAT Report Example</h2>
<p>A factory acceptance test report serves as a crucial documentation tool, summarizing the results and findings of the FAT and helping you understand how it supports the assurance of a successful project outcome.</p>
<p>Here’s a factory acceptance test example when exported as a PDF report:</p>
<div id="attachment_196238" style="width: 610px" class="wp-caption aligncenter"><a href="https://wp-website.safetyculture.com/wp-content/uploads/sites/3/2024/11/Factory-Acceptance-Test-Checklist-Sample-PDF-Report.pdf"><img aria-describedby="caption-attachment-196238" loading="lazy" decoding="async" class="wp-image-196238 size-full" src="https://wp-website.safetyculture.com/wp-content/uploads/sites/3/2023/12/Factory-Acceptance-Test-Checklist-Sample-Report.png" alt="Factory Acceptance Test Checklist Sample Report" width="600" height="800" /></a><p id="caption-attachment-196238" class="wp-caption-text"><a href="https://wp-website.safetyculture.com/wp-content/uploads/sites/3/2024/11/Factory-Acceptance-Test-Checklist-Sample-PDF-Report.pdf"> Factory Acceptance Test PDF Report | SafetyCulture</a></p></div>


How is a factory acceptance test checklist different from a Site Acceptance Test (SAT) checklist?

What is the role of documentation in a FAT checklist?

Can a third-party inspector or expert be brought in to review and validate the FAT checklist and testing process?

FAQs About Factory Acceptance Test Checklists

Downloadable Factory Acceptance Test (FAT) Checklists

el ingeniero realiza la prueba de aceptación en fábrica con el dispositivo móvil|el ingeniero realiza la prueba de aceptación en fábrica||Plantilla de pruebas FAT

Quality

Quality Management

Factory Acceptance Test Checklist

<h2>Why Conduct Road Safety Audits Using Checklists?</h2>
<p><span style="font-weight: 400;">The primary importance of conducting </span><a href="https://safetyculture.com/topics/road-safety-audit/"><span style="font-weight: 400;">road safety audits</span></a><span style="font-weight: 400;"> lies in ensuring that highways and roads operate safely once they’re cleared for public use. This also contributes to efforts in minimizing </span><a href="https://www.ncbi.nlm.nih.gov/books/NBK218582/"><span style="font-weight: 400;">hazards and risks</span></a><span style="font-weight: 400;"> that road users may face while on the road. In relation to that, these audits are also crucial in reducing collision and accident severity rates.</span></p>
<p><span style="font-weight: 400;">With ready-to-use road safety audit checklists, findings from the review can easily be stored for future reference. Decision-makers will also have increased visibility on critical aspects of safety. </span><span style="font-weight: 400;">Further, these records can help engineers and construction project managers put more effort into highlighting safety when creating highway designs. This way, the potential costs of future accidents caused by unsafe roads and highways can be reduced.</span></p>
<h2>What to Include in a Road Safety Audit Checklist</h2>
<div id="attachment_154029" style="width: 610px" class="wp-caption aligncenter"><a href="https://wp-website.safetyculture.com/wp-content/uploads/sites/3/2023/11/Road-Safety-Audit-Checklist-Sample-Report-SafetyCulture.pdf" target="_blank" rel="noopener"><img aria-describedby="caption-attachment-154029" loading="lazy" decoding="async" class="wp-image-154029 size-full" src="https://wp-website.safetyculture.com/wp-content/uploads/sites/3/2023/12/Road-Safety-Audit-Checklist-Sample-Report.png" alt="Road Safety Audit Checklist Sample Report" width="600" height="800" /></a><p id="caption-attachment-154029" class="wp-caption-text"><a href="https://wp-website.safetyculture.com/wp-content/uploads/sites/3/2023/11/Road-Safety-Audit-Checklist-Sample-Report-SafetyCulture.pdf" target="_blank" rel="noopener">Road Safety Audit PDF Report | SafetyCulture</a></p></div>
<p><span style="font-weight: 400;">Depending on the road scheme and type of construction work to be done, your RSA checklist template can include simpler or more complex details based on your needs. Even so, the following are the most basic information and sections it must include:</span></p>
<ul>
<li style="font-weight: 400;" aria-level="1"><span style="font-weight: 400;">Name of the road being audited</span></li>
<li style="font-weight: 400;" aria-level="1"><span style="font-weight: 400;">Date, time, and location of the audit being conducted</span></li>
<li style="font-weight: 400;" aria-level="1"><span style="font-weight: 400;">Who conducted the audit</span></li>
<li style="font-weight: 400;" aria-level="1"><span style="font-weight: 400;">Road function and surroundings</span></li>
<li style="font-weight: 400;" aria-level="1"><span style="font-weight: 400;">Intersection</span></li>
<li style="font-weight: 400;" aria-level="1"><span style="font-weight: 400;">Cross-sections</span></li>
<li style="font-weight: 400;" aria-level="1"><span style="font-weight: 400;">Service and rest areas</span></li>
<li style="font-weight: 400;" aria-level="1"><span style="font-weight: 400;">Passive safety installations</span></li>
<li style="font-weight: 400;" aria-level="1"><span style="font-weight: 400;">Adequate lighting</span></li>
<li style="font-weight: 400;" aria-level="1"><span style="font-weight: 400;">Traffic signs and markings</span></li>
<li style="font-weight: 400;" aria-level="1"><span style="font-weight: 400;">Needs for vulnerable road users</span></li>
<li style="font-weight: 400;" aria-level="1"><span style="font-weight: 400;">Comments, recommendations, and sign-off for report completion</span></li>
</ul>
<p><span style="font-weight: 400;">To make the audit more comprehensive, it’s also ideal to have the option to upload photo attachments, notes, and descriptions during each inspection.</span></p>


Road Safety Audit Checklists

||Road Safety Audit Checklist Sample Report|Road Safety Audit Checklist|Road Safety Audit Checklist

Public Safety

Safety

Road Safety Audit

<h2>What is the IATF Standard?</h2>
<p>The <a href="https://www.iatfglobaloversight.org/iatf-publications/" rel="noopener">IATF 16949:2016</a> standard was developed by the <a href="https://www.iatfglobaloversight.org/about-iatf/" rel="noopener">International Automotive Task Force (IATF)</a>, a global group of manufacturers and business organizations in the automotive industry that aims to build consensus on benchmarks for product quality and processes in the automotive supply chain.</p>
<p>Car manufacturers that are members of IATF require their suppliers to be certified for the new IATF 16949:2016 standard. Implementing the international standard, however, has some challenges.</p>
<h2>Challenges of Implementing the New <span data-sheets-value="{&quot;1&quot;:2,&quot;2&quot;:&quot;International Automotive Task Force&quot;}" data-sheets-userformat="{&quot;2&quot;:4289,&quot;3&quot;:{&quot;1&quot;:0},&quot;9&quot;:1,&quot;10&quot;:2,&quot;15&quot;:&quot;Arial&quot;}">International Automotive Task Force</span> 16949:2016 Standard</h2>
<p>The required implementation of IATF 16949 means that automotive suppliers and manufacturers need to follow a QMS standard that is <a href="https://www.iatfglobaloversight.org/wp/wp-content/uploads/2019/03/IATF-16949-Frequently-Asked-Questions_7March2019.pdf" rel="noopener">based on ISO 9001:2015</a>. However, there are challenges in transitioning to the new standard and maintaining compliance after the fact. Here are 3 of the common challenges in the implementation of the IATF QMS standard:</p>
<h3>Challenge #1: Storing Mandatory Records</h3>
<p>Compliance with the IATF standard requires both the documentation of processes being implemented and proof of audits conducted and actions taken whenever nonconformance is observed. These records can show if issues are addressed and if continuous improvement is indeed taking place. For those who use paper-based checklists, this can pose challenges when it comes to recordkeeping. In the long run, paperwork will pile up and all of them will need to be manually stored, maintained, and organized.</p>
<h3>Challenge #2: Providing Timely Action</h3>
<p>Actions taken to address nonconformance need to be timely, easily monitored, and properly documented. Addressing issues in a timely manner can prevent more defects and help lessen waste in the supply chain. With paper-based checklists, data collected need to be manually entered into a database before a report can be made to initiate action, ultimately defeating the purpose of a timely response.</p>
<h3>Challenge #3: Maintaining Accountability and Competency</h3>
<p>To ensure effectiveness of the QMS, the IATF standard requires accountability on the part of management and proof of competency on the part of workers and auditors. Conducting regular audits reinforces adherence to the QMS standard and demonstrates competency, which is also reflected on the audit reports. With paper-based audits, providing evidence of accountability and competence is a challenge due to the amount of paperwork that can be unmanageable once they pile up.</p>


How do I prepare for an IATF audit?

Who does IATF audit?

How often are IATF audits?

FAQs About IATF Audit

IATF Audit Checklists

Automotive

Transportation

IATF Audit

<h2>What is Root Cause Analysis?</h2>
<p><a href="https://safetyculture.com/topics/root-cause-analysis/">Root cause analysis</a> (RCA) is a methodical approach to identifying the root cause of a problem and coming up with appropriate solutions. Root cause analysis can help avoid the recurrence of the problem, confirming that RCA-recommended actions can improve business processes and boost productivity.</p>
<h2><strong>RCA Tools</strong></h2>
<p>Here are 4 of the best RCA tools to help you understand the organization and its context, as well as determine the right approach for your problem.</p>
<h3><strong>5 Whys Analysis (The Five Whys)</strong></h3>
<p>The <a href="https://safetyculture.com/checklists/5-whys-template/">5 whys analysis</a> is applied to universal problems across various industries due to its simple but practical nature, especially when implementing <a href="https://safetyculture.com/topics/kaizen-continuous-improvement/">kaizen</a> in an organization. With this root cause analysis format, pinpoint the root cause by asking, “Why did this problem occur?” five times.</p>
<h3><strong>Failure Modes and Effects Analysis (FMEA)</strong></h3>
<p>Product design and process improvement professionals perform <a href="https://safetyculture.com/checklists/fmea-template/">failure modes and effects analysis</a> to prevent costly manufacturing failures and increase customer satisfaction.</p>
<h3><strong>8 Disciplines of Problem-Solving (8D)</strong></h3>
<p>Quality engineers in the automotive industry first developed 8D for comprehensive RCAs of critical problems in the production process. Conduct an <a href="https://safetyculture.com/checklists/8d-report/">8D root cause analysis</a> when safety or regulatory issues have been discovered in your business and repetitive customer complaints about your product/service are received.</p>
<h3><strong>Six Sigma Methodology (DMAIC)</strong></h3>
<p>For any project that needs improvement, follow the <a href="https://safetyculture.com/checklists/dmaic-template/">DMAIC</a> process (Define, Measure, Analyze, Improve, Control) and focus efforts on the analyze phase. As the most recognized Six Sigma methodology, its strength lies in the structure and rigor from quantifying the problem to implementing long-term solutions.</p>
<h2>How to Write a Root Cause Analysis in 5 Steps</h2>
<p>The root cause analysis can be done in a few simple steps which are as follows:</p>
<p><img loading="lazy" decoding="async" class="size-full wp-image-68527 aligncenter" src="https://wp-website.safetyculture.com/wp-content/uploads/sites/3/2022/03/Root-Cause-Analysis-Process.png" alt="root cause analysis process" width="700" height="400" srcset="https://wp-website.safetyculture.com/wp-content/uploads/sites/3/2022/03/Root-Cause-Analysis-Process.png 700w, https://wp-website.safetyculture.com/wp-content/uploads/sites/3/2022/03/Root-Cause-Analysis-Process-300x171.png 300w" sizes="auto, (max-width: 700px) 100vw, 700px" /></p>
<ol>
<li><strong>Define the problem &#8211;</strong> This first step aims to recognize any issues, problems, or areas for improvement in any specific unit of the business or organization.</li>
<li><strong>Collect data &#8211;</strong> Gather evidence or relevant documentation that supports and investigates the elements involved in the identified problem.</li>
<li><strong>Determine possible causes &#8211;</strong> List events or situations that may be contributing factors to the cause of the problem.</li>
<li><strong>Identify the root cause &#8211;</strong> Using various tools and problem-solving methods available, specify the root cause of the problem.</li>
<li><strong>Implement solutions &#8211;</strong> Recommend and enforce possible solutions or preventive measures that would lessen, if not eliminate the problem or the root cause.</li>
</ol>
<p>Learn more about how to comprehensively <a href="https://safetyculture.com/topics/root-cause-analysis/#the-root-cause-analysis-in-5-simple-steps">do the root cause analysis</a> with a ready-to-use <a href="https://public-library.safetyculture.io/products/root-cause-analysis-template" target="_blank" rel="noopener">RCA template</a>.</p>
<h2>What to Include in a Root Cause Analysis Template</h2>
<p>Below are elements that you can consider for your root cause analysis to ensure all relevant details are well-accounted for in your form:</p>
<ul>
<li aria-level="1"><strong>Title Page</strong> – Include the basic details of your analysis session such as the date and location, as well as the name of the facilitator for proper documentation.</li>
<li aria-level="1"><strong>Issue Details</strong> – Use a section of your RCA template to document the date the issue was reported, its brief description, and the rating of its impact on organizational or employee productivity.</li>
<li aria-level="1"><strong>Possible Root Cause</strong> – List the potential reasons it happened, the main category of the issue and the identified or potential root cause of the issue.</li>
<li aria-level="1"><strong>Next Steps/Recommendations</strong> – An RCA template must also include a section that lists the solution to be implemented, the estimated cost, and if there are special considerations or findings to be reviewed for corrective action.</li>
<li aria-level="1"><strong>Completion/Sign-off</strong> – Put the details of the RCA team, as well as the full name and signature of the facilitator or person-in-charge (PIC).</li>
</ul>
<h2>RCA Report</h2>
<p>RCA report is the actual document that contains the result and findings of the performed root cause analysis. This RCA document can be used as a basis in resolving current problems, and as a reference to avoid its recurrence in the future. To give a more detailed overview, below is an example of a completed Root Cause Analysis Report.</p>
<div id="attachment_47527" style="width: 610px" class="wp-caption aligncenter"><img aria-describedby="caption-attachment-47527" loading="lazy" decoding="async" class="wp-image-47527 size-full" src="https://wp-website.safetyculture.com/wp-content/uploads/sites/3/2023/09/Root-Cause-Analysis-Report.png" alt="root cause analysis RCA report" width="600" height="800" srcset="https://wp-website.safetyculture.com/wp-content/uploads/sites/3/2023/09/Root-Cause-Analysis-Report.png 600w, https://wp-website.safetyculture.com/wp-content/uploads/sites/3/2023/09/Root-Cause-Analysis-Report-225x300.png 225w" sizes="auto, (max-width: 600px) 100vw, 600px" /><p id="caption-attachment-47527" class="wp-caption-text"><a href="https://wp-website.safetyculture.com/wp-content/uploads/sites/3/2024/09/Root-Cause-Analysis-Template-Sample-PDF-Report.pdf">Root Cause Analysis Sample Report</a></p></div>
<h2>Root Cause Analysis Examples</h2>
<p>Below are real-life <a href="https://safetyculture.com/topics/root-cause-analysis/root-cause-analysis-example/">examples of implementing root cause analysis</a> in the manufacturing and construction industry:</p>
<h3>Root Cause Analysis Example in Manufacturing</h3>
<p><strong>Problem:</strong> Innovative Ideas Corporation, a leading producer of raw materials for electronic gadgets, experienced an oil spill on the loading dock. This has rendered a portion of the dock inaccessible and poses a serious risk to the safety of workers and vehicles maneuvering in the area.</p>
<p>Sawyer James Loren, the on-site safety personnel was immediately dispatched to look into the issue and identify what caused the spill. He deemed it best to use the 5 Why’s method for this analysis.</p>
<ol>
<li aria-level="1"><strong>Why</strong> – The forklift is leaking oil</li>
<li aria-level="1"><strong>Why</strong> – The gasket dried out</li>
<li aria-level="1"><strong>Why</strong> – It was a cheap aftermarket gasket</li>
<li aria-level="1"><strong>Why</strong> – We saved extra money by buying cheaper, aftermarket gaskets in bulk</li>
<li aria-level="1"><strong>Why</strong> – The procurement department is incentivized to save money and not safety</li>
</ol>
<p>Is the root cause of the problem identified? Yes.</p>
<p>While performing the RCA and working through the 5 Whys, the management also implemented countermeasures to mitigate short-term risks while implementing corrective and preventive actions at the root cause level.</p>
<ol>
<li><strong>Countermeasure</strong> &#8211; Clean up the oil spill</li>
<li><strong>Countermeasure</strong> &#8211; Replace the gasket</li>
<li><strong>Countermeasure</strong> &#8211; Pull the current stock of aftermarket gaskets</li>
<li><strong>Countermeasure</strong> &#8211; Order OEM gaskets</li>
<li><strong>Countermeasure</strong> &#8211; Realign the incentive program with safety</li>
</ol>
<h3>Root Cause Analysis Example in Construction</h3>
<p><strong>Problem:</strong> A backhoe operator at a busy construction site struck an unmarked underground utility line while maneuvering the equipment, causing a loud noise and prompting an immediate halt. The project manager was notified, and the 5 Whys method was used to investigate:</p>
<ol>
<li aria-level=""><strong>Why was the line hit?</strong> – It wasn’t marked.</li>
<li aria-level=""><strong>Why wasn’t it marked?</strong> – The records were outdated, and the line wasn’t on the print.</li>
<li aria-level=""><strong>Why were the records outdated?</strong> – The company that performed recent work failed to submit updated facility records.</li>
<li aria-level=""><strong>Why didn’t they submit records on time?</strong> – Their process is flawed, and the utility company didn’t catch the issue.</li>
<li aria-level=""><strong>Why didn’t the utility company catch it?</strong> – Poor collaboration between operations and the records department.</li>
</ol>
<p>After identifying the root cause, the project manager emphasized to both parties the critical need to maintain updated records to prevent safety hazards.</p>


When should RCA be performed?

Who should conduct a root cause analysis?

FAQs About Root Cause Analysis

Root Cause Analysis Template

<h2>What Should Be Included in a Float Plan?</h2>
<p>A <a href="https://floatplancentral.cgaux.org/" target="_blank" rel="noopener">float plan</a> should be able to provide complete, pertinent information that can guide rescuers in quickly locating a boat and its passengers in distress. Here are the key headings that should be included in a float plan:</p>
<ul>
<li><strong>Vessel information &#8211;</strong> <span style="font-weight: 400;">Indicate the name of the boat, its type, size, color, year, make, unique features, communication equipment, engine, propulsion, and registration details. These can help rescuers recognize a boat and communicate with the crew faster.</span></li>
<li><strong>Details of people onboard &#8211;</strong><span style="font-weight: 400;"> Important information about the people onboard, including the operator/skipper, crew, and passengers, should be manifested in a float plan. This can include an operator’s personal communication device (e.g., personal locator beacon, marine radio) identifiers and the crew/passengers’ emergency contact details. Rescuers can use this information to contact those onboard and also alert their loved ones about the search operations.</span></li>
<li><strong>Itinerary &#8211;</strong> <span style="font-weight: 400;">Provide a rundown of the boat’s expected route, including stopovers (if any), and the planned schedule of departure/s and arrival/s. This knowledge can aid rescuers in tracing a boat’s journey in absence of operational communication methods. It can also be useful to provide a map image for easier visual reference.</span></li>
<li><strong>Availability of safety equipment &#8211; </strong><span style="font-weight: 400;">The float plan also serves as a good assessment tool for a boat’s emergency preparedness. This section helps boaters verify if there is </span><span style="font-weight: 400;">a sufficient </span><span style="font-weight: 400;">supply of <a href="https://safetyculture.com/checklists/boat-safety-equipment/">safety equipment</a> (e.g. personal flotation device and visual distress signals) that can help in giving out distress signals.</span></li>
<li><strong>List of people entrusted with Float Plan &#8211;</strong> Filing a float plan becomes pointless if it is not shared with one or several people not onboard the boat. Their names and contact details are included so that they can be updated by the boater if they have departed the port and have safely returned; or if they encounter sudden changes in the itinerary.</li>
<li style="list-style-type: none;"></li>
</ul>
<h2>3 Cases Where a Float Plan Saved Lives</h2>
<p>In the past, float plans have proven to be key puzzle pieces in search and rescue operations. Take a brief look at these three incidents demonstrating why float plans should never be skipped:</p>
<ol>
<li><strong>Rescued Kayakers in Alaska</strong><br />
A group of four kayakers left a float plan with a friend saying they would leave Lowell Point, Alaska on a Friday morning then paddle to Bear Glacier and return early Sunday afternoon. The group had not yet returned by 8:50pm, prompting their friend to alert the Coast Guard. Thanks to the float plan, the Coast Guard found the kayakers safe in Thumb Cove the following day. It appeared that the group was just waiting for winds to subside before returning to Lowell Point.</li>
<li><strong>Mississippi Boaters Saved During a Stormy Night<br />
</strong>A Coast Guard rescue helicopter came to the aid of two boaters whose 12-foot skiff capsized. The rescue team were able to locate the boaters as they left a float plan with a family member, who responsibly alerted the Coast Guard when the boaters were overdue. The boaters were found safe in the wetlands, hoisted onto a helicopter, and brought to a hospital for evaluation.</li>
<li><strong>Coming to the Aid of Fishermen in Georgia<br />
</strong>Two fishermen were rescued by the Coast Guard after their 17-foot boat capsized in Brunswick, Georgia. Because one of the fishermen left a float plan with his wife, she was able to quickly alert the police when they did not return as scheduled. This led to a quick search-and-rescue operation that saved the fishermen.</li>
</ol>


Float Plan Template

|sailing boat after filling out float plan checklist|Float Plan Template

Maritime

Float Plan

<h2>Importance of Safety Data Sheets (SDS)</h2>
<p>Safety Data Sheets (SDS) are essential for workplace safety that provides vital information and protocols about hazardous chemicals, ensuring compliance with regulatory bodies. Following a standardized <a href="https://www.osha.gov/laws-regs/regulations/standardnumber/1910/1910.1200AppD" target="_blank" rel="noopener">16-section format from OSHA</a>, SDS makes it easier for employees to quickly identify chemical hazards, prevent, or respond to emergency procedures. They serve as a foundational tool for training staff on chemical safety, facilitating safe handling and storage practices.</p>
<h2><strong>What’s Included in a Safety Data Sheet</strong></h2>
<p>A Safety Data Sheet follows a format implemented by Globally Harmonized System of Classification and Labelling of Chemicals (GHS), a 16-section SDS with detailed information on chemical properties, hazards, and safety measures. Here’s some of the items included in the checklist :</p>
<h3><strong>1. Hazard identification (Section 2)</strong></h3>
<p>This section informs workers of the possible hazards to look out for when handling a specific chemical, including the degree of flammability, corrosiveness, and toxicity. Short precautionary statements are also included such as the correct protective equipment to wear and first responses in case of unwanted exposure.</p>
<h3><strong>2. Emergency phone number (Section 1)</strong></h3>
<p>Chemical manufacturers are required to include an emergency phone number on the first section of the safety data sheet. In cases of chemical emergency, spills, leaks, fires, exposure, or accidents, workers should be able to contact the manufacturer day or night for assistance.</p>
<h3><strong>3. First-aid measures (Section 4)</strong></h3>
<p>This section includes instructions on what to do in case of unwanted exposure to a given chemical. It includes first-aid measures for different entry points such as inhalation, skin contact, eye contact, and ingestion. It also includes information on acute and delayed symptoms and effects to look out for when exposed to the chemical.</p>
<h3><strong>4. Handling and Storage (Section 7)</strong></h3>
<p>This section talks about the precautions for the safe handling, storage, and transportation of hazardous chemicals. It provides instructions on what to do before, during, and after handling the chemical as well as the specifications for the container, storage condition, and incompatible products that may cause a reaction when mixed with the given chemical.</p>
<h3><strong>5.Exposure controls/personal protection (Section 8)</strong></h3>
<p>This section talks about the safety facilities and PPEs that need to be available when handling a given chemical. Examples include having emergency eye-wash fountains and safety showers on-site in case of chemical exposure, usage of explosion-proof equipment, and wearing chemically resistant fabrics.</p>
<h3><strong style="font-family: Poppins, 'system-ui';">6. Stability and reactivity (Section 10)</strong></h3>
<p>This provides information on the chemical’s reactivity when mixed with other elements, e.g., if it explodes when mixed with strong oxidizers. It also talks about specific conditions to avoid to prevent unwanted chemical reactions, e.g., avoid direct sunlight, extremely high or low temperatures, and other ignition sources.</p>
<h3><strong>7. Toxicological information (Section 11)</strong></h3>
<p>This section provides details regarding the chemical’s toxicity when unwanted exposure occurs. It talks about the degree of skin corrosion, eye damage/irritation, carcinogenicity, and possible consequences of single and repeated exposure to the chemical as well as symptoms and injuries that can be expected based on entry point e.g. inhalation, skin contact, or ingestion.</p>
<h2>Safety Data Sheet Example</h2>
<p>To give you an idea of how a completed Safety Data Sheet looks like, here&#8217;s a sample report. View the full PDF report <a href="https://wp-website.safetyculture.com/wp-content/uploads/sites/3/2023/11/Safety-Data-Sheet-Template-Sample-Report-SafetyCulture.pdf">here</a>.</p>
<div id="attachment_63533" style="width: 610px" class="wp-caption aligncenter"><a href="https://wp-website.safetyculture.com/wp-content/uploads/sites/3/2023/11/Safety-Data-Sheet-Template-Sample-Report-SafetyCulture.pdf"><img aria-describedby="caption-attachment-63533" loading="lazy" decoding="async" class="wp-image-63533 size-full" src="https://wp-website.safetyculture.com/wp-content/uploads/sites/3/2024/02/Safety-Data-Sheet-Template-Sample-Report.png" alt="Safety Data Sheet Template Sample Report" width="600" height="800" srcset="https://wp-website.safetyculture.com/wp-content/uploads/sites/3/2024/02/Safety-Data-Sheet-Template-Sample-Report.png 600w, https://wp-website.safetyculture.com/wp-content/uploads/sites/3/2024/02/Safety-Data-Sheet-Template-Sample-Report-225x300.png 225w" sizes="auto, (max-width: 600px) 100vw, 600px" /></a><p id="caption-attachment-63533" class="wp-caption-text"><a href="https://wp-website.safetyculture.com/wp-content/uploads/sites/3/2023/11/Safety-Data-Sheet-Template-Sample-Report-SafetyCulture.pdf">Safety Data Sheet Template Sample Report | SafetyCulture</a></p></div>


Is There an Expiry Date for Safety Data Sheets SDS?

What are OSHA requirements for SDS?

FAQs about Safety Data Sheets

Safety Data Sheet Templates

|hoja de datos de seguridad-banner|Plantilla de hoja de datos de seguridad | iAuditor|Plantilla de hoja de datos de seguridad

Chemical Safety

Safety Data Sheet Template

<h2><b>Due Diligence Red Flags</b></h2>
<p><span style="font-weight: 400;">Investors and consultants need to review key aspects of a business to determine if it will be worth the investment and find red flags that may negatively impact profitability. Here are some of the key aspects to look into and some key due diligence questions to ask (also applies for enhanced due diligence):</span></p>
<ul>
<li><b>Organization</b><span style="font-weight: 400;">Is the business in compliance with legal requirements? Is the company open to sharing requested company information or were there reservations?</span></li>
</ul>
<ul>
<li><b>Products and services offered</b><span style="font-weight: 400;">What is the business selling? Do the products and services meet required certification and legal criteria? How about the product development and manufacturing processes?</span></li>
</ul>
<ul>
<li><b>Finances</b><span style="font-weight: 400;">Review all financial records, including all debts acquired and taxes paid. Check for compelling reasons to investigate further and be wary of how the company manages its finances. Does the company exhibit transparency in providing access to financial records?</span></li>
</ul>
<ul>
<li><b>People</b><span style="font-weight: 400;">How are employees treated? How competitive is the employee benefit package? Is there a history of legal action initiated by or against employees? What is the professional history and reputation of the key executives?</span></li>
</ul>
<ul>
<li><b>Reputation</b><span style="font-weight: 400;">Public perception can impact profitability. Find out what the media, competitors, and the target market has to say about the business. How is the business’ corporate social responsibility? Any legal issues or environmental concerns raised against the company? What is the company’s overall reputation in the industry?<a id="types"></a></span></li>
</ul>
<h2><b>3 Major Types of Due Diligence Checklists</b></h2>
<p><span style="font-weight: 400;">There are three main types of due diligence, these are: 1) Legal, 2) Financial, and 3) Commercial. All three types help contribute in providing the right information thoroughly assessing the company of interest’s business, assets, capabilities, and financial performance.</span></p>
<h3><b>Legal Due Diligence Checklist</b></h3>
<p><span style="font-weight: 400;">Legal due diligence is the examination and review of legal documents and contracts. A legal due diligence checklist includes exploring areas such as:</span></p>
<ul>
<li style="font-weight: 400;"><span style="font-weight: 400;">Legal structure</span></li>
<li style="font-weight: 400;"><span style="font-weight: 400;">Contracts</span></li>
<li style="font-weight: 400;"><span style="font-weight: 400;">Loans</span></li>
<li style="font-weight: 400;"><span style="font-weight: 400;">Properties and <a href="https://safetyculture.com/checklists/real-estate-due-diligence/">Real Estate</a></span></li>
<li style="font-weight: 400;"><span style="font-weight: 400;">Employment</span></li>
<li style="font-weight: 400;"><span style="font-weight: 400;">Pending litigations</span></li>
</ul>
<h3><b>Financial Due Diligence Checklist</b></h3>
<p><span style="font-weight: 400;">Financial due diligence review focuses on verifying and the evaluation of financial records of the target company. A financial due diligence checklist covers areas such as:</span></p>
<ul>
<li style="font-weight: 400;"><span style="font-weight: 400;">Earnings</span></li>
<li style="font-weight: 400;"><span style="font-weight: 400;">Assets</span></li>
<li style="font-weight: 400;"><span style="font-weight: 400;">Liabilities</span></li>
<li style="font-weight: 400;"><span style="font-weight: 400;">Cash flow</span></li>
<li style="font-weight: 400;"><span style="font-weight: 400;">Debt</span></li>
<li style="font-weight: 400;"><span style="font-weight: 400;">Management</span></li>
</ul>
<h3><b>Commercial due diligence checklist</b></h3>
<p><span style="font-weight: 400;">Commercial due diligence is the thorough understanding and examination of the market that the target company operates in. A <a href="https://safetyculture.com/checklists/commercial-due-diligence/">commercial due diligence checklist</a> involves activities such as conversing with customers, assessment of competitors and an analysis of the business plan.<a id="How-to-Use-the-Due-Diligence-Checklist"></a></span></p>
<h2>How to Use the Due Diligence Checklist</h2>
<p>A comprehensive due diligence checklist enables businesses to deep-dive into a company’s trustworthiness, profitability, and growth potential. Having a standardized and readily available template or checklist speeds up the process and at the same time ensures that no critical aspects of the endeavor are overlooked or missed.</p>
<h3>Steps to Using the Due Diligence Checklist</h3>
<p>Follow these steps for an efficient and effective due diligence checklist:</p>
<ol>
<li><strong>Ask the right questions &#8211;</strong> Use due diligence checklists that would allow you to fully investigate a company’s worthiness as an investment. Ensure that they would provide an in-depth examination of the possible major red flags of the organization itself, its products and services, its finances, people, and reputation.</li>
<li><strong>Customize your checklist &#8211;</strong> Since there’s no one-size-fits-all for most business documents, use a checklist that you could tailor fit according to your business needs.</li>
<li><strong>Indicate the status of the items &#8211;</strong> Specify if checked items have no issues, are a red flag, need review, or are not applicable at the time of your due diligence audit. This would emphasize business aspects that need to be addressed and highlight issues you could factor in on the assessment of the company/product.</li>
<li><strong>Create notes and actions &#8211;</strong> If issues or red flags are found, create notes or actions that can be used by the team as a guide on how best to manage them. For <em>“to be reviewed”</em> items, indicate if they are tolerable after some tweaks in the business process.</li>
<li><strong>Complete the analysis &#8211;</strong> Add a general comment regarding the due diligence audit before signing it with the inspector&#8217;s name and signature. Generate a report of the analysis and share it with relevant stakeholders immediately.<a id="what-to-include"></a></li>
</ol>
<h2>What to Include in a Due Diligence Checklist?</h2>
<p><span style="font-weight: 400;">A due diligence checklist covers various types of due diligence documents and requirements. Although they can vary according to the involved business themselves, or differ based on the type of due diligence document, a general checklist includes:</span></p>
<ul>
<li style="font-weight: 400;"><span style="font-weight: 400;">Basic corporate documents</span></li>
<li style="font-weight: 400;"><span style="font-weight: 400;">Legal documents</span></li>
<li style="font-weight: 400;"><span style="font-weight: 400;">Financial documents</span></li>
<li style="font-weight: 400;"><span style="font-weight: 400;">Sales and marketing</span></li>
<li style="font-weight: 400;"><span style="font-weight: 400;">Human resources (executives and employees)</span></li>
<li style="font-weight: 400;"><span style="font-weight: 400;">Tangible assets</span></li>
<li style="font-weight: 400;"><span style="font-weight: 400;">Material contracts</span></li>
<li style="font-weight: 400;"><span style="font-weight: 400;">Patent and Trademark</span></li>
<li style="font-weight: 400;"><span style="font-weight: 400;">Intellectual property</span></li>
<li style="font-weight: 400;"><span style="font-weight: 400;">Good Standing certificate/documents<a id="documents"></a></span></li>
</ul>
<h2><b>What are Due Diligence Documents?</b></h2>
<p><span style="font-weight: 400;">Due diligence documents, or due diligence forms, are records, reports, or other documents that helps verify and corroborate the due diligence process. Below are selected documents from each type of due diligence according to a non-exhaustive list made by an </span><a href="https://www.netsuite.com/portal/business-benchmark-brainyard/aboutus.shtml"><span style="font-weight: 400;">industry leader</span></a><span style="font-weight: 400;"> on research, benchmarking, and performance:</span></p>
<ul>
<li style="font-weight: 400;"><span style="font-weight: 400;">Corporate by-laws and any amendments</span></li>
<li style="font-weight: 400;"><span style="font-weight: 400;">Records surrounding issuances or grants of stock, options and warranties </span></li>
<li style="font-weight: 400;"><span style="font-weight: 400;">List of all business locations where the company owns/leases property, maintains employees and/or conducts business</span></li>
<li style="font-weight: 400;"><span style="font-weight: 400;">Three years of annual and quarterly audited financial statements, with the auditor’s reports and unaudited financial statements for comparison (</span><a href="https://public-library.safetyculture.io/products/financial-due-diligence-checklist" rel="noopener"><span style="font-weight: 400;">click here to view the complete financial due diligence checklist</span></a><span style="font-weight: 400;">)</span></li>
<li style="font-weight: 400;"><span style="font-weight: 400;">Copies of any audit and revenue agency reports for Shareholder</span></li>
<li style="font-weight: 400;"><span style="font-weight: 400;">Employee handbook covering policies, benefits, diligence procedures and training</span></li>
<li style="font-weight: 400;"><span style="font-weight: 400;">Information around sales and marketing procedures, including research, messaging, CRM systems and processes, and lead generation practices (</span><a href="https://public-library.safetyculture.io/products/operational-due-diligence-template" rel="noopener"><span style="font-weight: 400;">click here to view the complete operational due diligence checklist</span></a><span style="font-weight: 400;">)</span></li>
<li style="font-weight: 400;"><span style="font-weight: 400;">List of all owned or leased properties and applicable details</span></li>
<li style="font-weight: 400;"><span style="font-weight: 400;">Documents detailing the company’s approach to IP protection and enforcement</span></li>
<li style="font-weight: 400;"><span style="font-weight: 400;">Agreements with distributors, value-added resellers and dealers</span></li>
<li style="font-weight: 400;"><span style="font-weight: 400;">All active litigation files (</span><a href="https://public-library.safetyculture.io/products/legal-due-diligence-checklist" rel="noopener"><span style="font-weight: 400;">click here to view the complete legal due diligence checklist</span></a><span style="font-weight: 400;">)</span></li>
<li style="font-weight: 400;"><span style="font-weight: 400;">Copies of any violations, complaints or requests for information regarding environmental, workplace safety and health</span></li>
<li style="font-weight: 400;"><span style="font-weight: 400;">Any material reports to government entities and agencies, including EPA and OSHA</span></li>
<li style="font-weight: 400;"><span style="font-weight: 400;">Documentation around IT processes including applications development, IT operations, disaster recovery, IT security, and cost management (</span><a href="https://public-library.safetyculture.io/products/technical-due-diligence-checklist" rel="noopener"><span style="font-weight: 400;">click here to view the complete technical due diligence checklist</span></a><span style="font-weight: 400;">)</span></li>
<li style="font-weight: 400;"><span style="font-weight: 400;">Documents covering company values, mission, vision and shared beliefs</span></li>
<li style="font-weight: 400;"><span style="font-weight: 400;">Assessment of strategic fit within the larger buyer organization</span></li>
</ul>
<p><a href="https://public-library.safetyculture.io/products/due-diligence-documents-checklist" rel="noopener"><span style="font-weight: 400;">Click here to view the complete Due Diligence Documents Checklist</span></a> <a id="reportexample"></a></p>
<h2><b>Example of a Due Diligence Report</b></h2>
<p><span style="font-weight: 400;">A due diligence report is a summary of the findings from the entire due diligence process completed by the company’s internal team or a paid third-party group. Reporting about due diligence can seem a daunting task, but it can help to do a breakdown of the reports according to the type of due diligence or highlight red flags like the due diligence report example below:</span></p>
<div id="attachment_65775" style="width: 610px" class="wp-caption aligncenter"><a href="https://wp-website.safetyculture.com/wp-content/uploads/sites/3/2023/11/Due-Diligence-Checklist-Sample-Report.pdf"><img aria-describedby="caption-attachment-65775" loading="lazy" decoding="async" class="wp-image-65775 size-full" src="https://wp-website.safetyculture.com/wp-content/uploads/sites/3/2024/03/due-diligenece-report.png" alt="due diligence sample report" width="600" height="800" srcset="https://wp-website.safetyculture.com/wp-content/uploads/sites/3/2024/03/due-diligenece-report.png 600w, https://wp-website.safetyculture.com/wp-content/uploads/sites/3/2024/03/due-diligenece-report-225x300.png 225w" sizes="auto, (max-width: 600px) 100vw, 600px" /></a><p id="caption-attachment-65775" class="wp-caption-text">Due Diligence Sample Report</p></div>
<p><a href="https://wp-website.safetyculture.com/wp-content/uploads/sites/3/2023/11/Due-Diligence-Checklist-Sample-Report.pdf" rel="noopener"><span style="font-weight: 400;">Click here to view the complete Due Diligence PDF</span></a></p>


Due Diligence Checklists & Reports

|||due diligence report example|due diligence report example

Due Diligence

<h2>Types of FMEA</h2>
<p>While there are a variety of <a href="https://safetyculture.com/topics/fmea/" rel="noopener">FMEA</a> types, all follow the same principles—focusing on detection, elimination, and/or mitigation of critical risk events. The 2 most common types of FMEA are:</p>
<ul>
<li><strong>Design FMEA (DFMEA)</strong><br />
<a href="https://safetyculture.com/topics/dfmea-design-failure-mode-and-effects-analysis/">DFMEA</a> or Design FMEA is applied during the early or end stage of product design. It aims to uncover potential failures associated with product design that could result in risks to health and safety, financial stability, and the environment.</li>
<li><strong>Process FMEA (PFMEA)<br />
</strong><a href="https://safetyculture.com/checklists/pfmea/">PFMEA</a> or Process FMEA is done prior to the start-up of a new process or an existing process. It aims to discover risks associated with process changes that can negatively impact product quality, process reliability, customer satisfaction, public safety, and the environment.</li>
</ul>
<h2>What is an FMEA Template?</h2>
<p>An FMEA template (or FMEA form) is used by product design or process improvement teams to determine the risk priority number (RPN) of the mechanism of equipment or process failures and monitor the corrective actions delegated to key personnel. Using specific FMEA templates such as a design FMEA template or a process FMEA template can help easily determine more potential failures at the onset and prevent avoidable losses in manufacturing operations.</p>
<h2>FMEA Success Factors</h2>
<p>To achieve optimum results from FMEAs, it should be done correctly—performed on the correct parts, by the correct team, in the correct time frame, and with the correct procedure. Here are the essential ingredients for success in implementing FMEAs:</p>
<ul>
<li><strong>Proper Identification of the Mechanism of Failure<br />
</strong>Key information such as the functions (process step or input) should be available before conducting meetings and visible during brainstorming. The mechanism of failure (potential failure modes, effects, and causes) can be identified properly when FMEA teams account for past failures, agree upon certain assumptions, and establish ground rules. Inviting customers and suppliers is a good idea to help gather alternative viewpoints.</li>
<li><strong>Accurate Computation of RPN</strong>
<div id="attachment_145087" style="width: 631px" class="wp-caption aligncenter"><img aria-describedby="caption-attachment-145087" loading="lazy" decoding="async" class="wp-image-145087" src="https://wp-website.safetyculture.com/wp-content/uploads/sites/3/2023/12/fmea-rpn-300x150.png" alt="FMEA RPN risk analysis" width="621" height="311" /><p id="caption-attachment-145087" class="wp-caption-text">FMEA RPN Risk Analysis</p></div>
<p>The RPN is used to prioritize the potential failures that require additional quality planning. It is the product of the numerical severity, occurrence, and detection ratings. Determine the RPN accurately by following the guide below:</p>
<p>As a rule of thumb, FMEA teams should focus their improvement efforts on potential failures at the top 20% of the highest RPNs. These high-risk failure modes should be addressed through effective and executable action plans.</li>
<li><strong>Regular Monitoring of Corrective Actions<br />
</strong>Companies usually fail to mitigate the adverse effects of failures because they neglect following up on <a href="https://safetyculture.com/topics/corrective-action/">corrective actions</a> and their effectiveness. FMEA teams should review high-risk failure modes with the management and update FMEAs with subsequent tests and linkages to control plans.</li>
</ul>
<h2>FMEA Report Example</h2>
<p><span style="font-weight: 400;">Here’s a practical example and implementation of the FMEA method:</span></p>
<div class="table">
<table style="border-collapse: collapse; width: 100%;">
<tbody>
<tr>
<td style="width: 50%; text-align: center; vertical-align: middle;"><strong>FMEA Step</strong></td>
<td style="width: 50%; text-align: center; vertical-align: middle;"><strong>FMEA Example</strong></td>
</tr>
<tr>
<td style="width: 50%;"><strong>Process Step/Input</strong> <span style="font-weight: 400;">&#8211; Utilize a process map to identify all the steps and key inputs on the process being analyzed</span></td>
<td style="width: 50%;"><span style="font-weight: 400;">Pouring a concrete foundation for a building</span></td>
</tr>
<tr>
<td style="width: 50%;"><strong>Potential Failure Mode</strong><span style="font-weight: 400;"> &#8211; For each process step and key input, list all of the different things that could go wrong, AKA: Failure modes</span></td>
<td style="width: 50%;"><span style="font-weight: 400;">The cured concrete doesn’t support the weight of the structure placed on top of it</span></td>
</tr>
<tr>
<td style="width: 50%;"><strong>Potential Failure Effects</strong><span style="font-weight: 400;"> &#8211; Anticipate the impact of the failure on the output of the process</span></td>
<td style="width: 50%;"><span style="font-weight: 400;">The structure could collapse</span></td>
</tr>
<tr>
<td style="width: 50%;"><strong>Severity Ranking</strong> <span style="font-weight: 400;">&#8211;  Assign a severity ranking to each effect that has been identified.  This can range from 1 (low impact with almost no effect) to 10 (high impact with catastrophic results). Set criteria for each ranking from 1-10.</span></td>
<td style="width: 50%;"><span style="font-weight: 400;"><em><strong>10 Very High</strong></em> &#8211; This could result in catastrophic failure, injury, and damaged public opinion with little to no warning</span></td>
</tr>
<tr>
<td style="width: 50%;"><strong>Potential Causes</strong> <span style="font-weight: 400;">&#8211; Determine the root cause of each failure mode.  Utilize root cause analysis tools such as 5 why and fishbone diagrams as well as employee experience</span></td>
<td style="width: 50%;">
<ul>
<li style="font-weight: 400;"><span style="font-weight: 400;">Improper concrete mix</span></li>
<li style="font-weight: 400;"><span style="font-weight: 400;">Not vibrating the concrete while it is poured</span></li>
<li style="font-weight: 400;"><span style="font-weight: 400;">Undersized steel reinforcement</span></li>
</ul>
</td>
</tr>
<tr>
<td style="width: 50%;"><strong>Current Controls</strong><span style="font-weight: 400;"> &#8211; For each potential cause, list the current control measures in place to prevent failures.  These are things like procedures, tests, inspections, and other mechanisms</span></td>
<td style="width: 50%;">
<ul>
<li style="font-weight: 400;"><span style="font-weight: 400;">Mix tickets verified by the foreman upon delivery</span></li>
<li style="font-weight: 400;"><span style="font-weight: 400;">Field personnel designated for vibrating the pour</span></li>
<li style="font-weight: 400;"><span style="font-weight: 400;">Steel design approvals by an engineer</span></li>
<li style="font-weight: 400;"><span style="font-weight: 400;">Break tests performed on 7, 14, and 21 days</span></li>
</ul>
</td>
</tr>
<tr>
<td style="width: 50%;"><strong>Occurrence Ranking</strong> <span style="font-weight: 400;">&#8211; Assign a probability to the likelihood or frequency of the failure mode occurring.  This can range from 10 (very likely) to 1 (very unlikely).  Have a set objective criteria for each rank between 1 and 10.</span></td>
<td style="width: 50%;"><span style="font-weight: 400;"><em><strong>5</strong></em> &#8211; There have been occasions of this happening but it is not very frequent.</span></td>
</tr>
<tr>
<td style="width: 50%;"><strong>Detection Ranking</strong><span style="font-weight: 400;"> &#8211; This represents the likelihood of a failure mode being detected if it were to occur.  A detection ranking of 10 is bad, it means there’s almost no chance it will be detected. A rank of 1 means it is almost certain.  Define criteria for each number between 1 and 10 with the likelihood of detection getting less as the number goes up.</span></td>
<td style="width: 50%;"><span style="font-weight: 400;"><em><strong>3</strong></em> &#8211; There is a high likelihood that this failure mode will be prevented or, worst case scenario, it will be detected prior to setting the structure.</span></td>
</tr>
<tr>
<td style="width: 50%;"><strong>Risk Priority Number</strong> <span style="font-weight: 400;">&#8211; This is the relative risk ranking.  It is calculated by multiplying a failure modes severity x occurrence x detection.  The mode with the highest RPN should be addressed first and so on down.</span></td>
<td style="width: 50%;"><span style="font-weight: 400;"><strong><em>150</em></strong> &#8211; This falls at the low end of the priority ranking because, although the outcome is severe, the likelihood is low.</span></td>
</tr>
<tr>
<td style="width: 50%;"><strong>Action Plan</strong><span style="font-weight: 400;"> &#8211; Develop an action plan to reduce failure modes RPN. Include who is responsible, what will be done, and when it will be done by</span></td>
<td style="width: 50%;"><span style="font-weight: 400;">It has been determined that the current detection and prevention methods are adequate to prevent the concrete from failing.  The general foreman is to ensure all quality procedures are followed and all installation procedures are adhered to.</span></p>
<p><span style="font-weight: 400;">However, out of an abundance of caution, we will have a second engineer review the mix designs and steel plans to ensure the structure will be adequately supported</span></td>
</tr>
<tr>
<td style="width: 50%;"><strong>Recalculate RPN</strong><span style="font-weight: 400;"> &#8211; Recalculate a failure modes RPN once action has been taken to reduce it to ensure they had a positive effect.</span></td>
<td style="width: 50%;"><span style="font-weight: 400;"><strong><em>90</em></strong> &#8211; The ranking has come down due to a lower occurrence score.</span></td>
</tr>
</tbody>
</table>
</div>


FMEA Templates & PDF Reports

||FMEA RPN Risikoanalyse Infografik|fmea report|FMEA RPN risk analysis|FMEA Template

Failure Modes and Effects Analysis

<h2><strong>Sample Reports</strong></h2>
<p>Here is an example scenario of a CAPA report’s response to an incident:</p>
<p><strong>Sample Incident:</strong></p>
<p><em>A factory worker is injured due to the improper use of industrial machinery.</em></p>
<p><strong>Corrective Action</strong> &#8211; this is the action taken to immediately address the existing problem.</p>
<p><em>The worker is given first aid and taken to the nearest hospital for further treatment.</em></p>
<p><strong>Preventive Action</strong> &#8211; this is the action taken to prevent recurrence of the same problem.</p>
<p><em>Workers are trained on the proper use of industrial machinery to avoid recurring accidents and injuries.</em></p>
<h2>When to Write a Report</h2>
<p>A <a href="https://www.fda.gov/corrective-and-preventive-actions-capa" rel="noopener">CAPA</a> report is flexible and can be used for different types of issues and incidents. However, not every event warrants a CAPA report. Quality teams must utilize <a href="https://safetyculture.com/checklists/risk-management-plan-templates/" rel="noopener">risk management</a> techniques to determine the severity of an incident and decide if a CAPA report is needed.</p>
<p>Here are some situations wherein a CAPA report is beneficial:</p>
<ul>
<li><strong>If the issue is severe/urgent</strong><br />
Issues or events that have long-term negative effects on business, workers, and/or customers can be classified as severe or urgent. Examples include risk of severe injury, risk of significant financial loss, and non-conformance with regulatory and organizational standards.</li>
<li><strong>If the issue is recurring</strong><br />
A recurring issue often cannot be solved by quick fixes. An investigation must be conducted to find its root cause so the CAPA report can provide a permanent solution. An example would be consistent complaints from customers regarding the functionality of a laptop’s keyboard.</li>
<li><strong>If the issue is systemic</strong><br />
In some cases, a recurring issue exists because of an inherent system or design flaw instead of an isolated error. Understanding the root cause before writing a CAPA report is essential to properly address the issue. An example would be if all units of a smartphone model were recalled because its batteries kept exploding.</li>
</ul>
<h2>Benefits</h2>
<p>An effective CAPA Report can help an organization operate efficiently and minimize the risk of errors, accidents, and non-compliance with regulatory and organizational standards.</p>
<p>Here are some of the benefits of a good CAPA Report:</p>
<h3>1. Encourages continuous improvement</h3>
<p>Having an awareness of CAPA reporting helps organizations analyze their processes and systems critically to maximize their effectiveness.</p>
<h3>2. Ensures SOP and legal compliance</h3>
<p>One of a CAPA report’s primary functions is to ensure an organization complies with regulatory and company standards. It helps organizations implement protocols that are designed to meet compliance and standard requirements.</p>
<h3>3. Lowers risk of errors</h3>
<p>Errors often happen because of a lack of training, knowledge, or effective process. CAPA reports provide proactive solutions to anticipated errors and lower their risk of recurrence.</p>
<h3>4. Provides a framework for problem solving</h3>
<p>CAPA reports provide a unified system when approaching incidents and anticipated risks. It ensures that both <a href="https://safetyculture.com/topics/corrective-action/corrective-action-vs-preventive-action/">corrective and preventive actions</a> are taken to completely eliminate the problem.</p>
<h3>5. Documents action plans</h3>
<p>CAPA reporting helps an organization build a database of corrective and preventive actions against common and anticipated problems. The documentation of action plans,aside from helping prevent similar problems in the future, also help with employee accountability.</p>


Top 3 CAPA Report Templates

Incidents

CAPA Report

<h2>Importance of boat checklists</h2>
<p>Skippers use comprehensive boat checklists to validate a boat’s seaworthiness before sailing. Due diligence should be exercised for every checklist item because even a simple act of negligence can jeopardize the safety of a boat&#8217;s passengers and crew.</p>
<div class="col-12 pb-20">
<div class="video-wrapper"></div>
</div>
<p class="italic"><em>Above: footage showing a Missouri tourist boat being engulfed by waters during stormy weather. Source: Washington Post</em></p>
<p>During a stormy night in July 2018, a duck boat sank in Branson, Missouri, leading to a total of 17 casualties. The boat’s captain faced criminal charges related to <a href="https://www.nytimes.com/2021/07/16/us/missouri-duck-boat-deaths.html#:~:text=The%2017%20people%20who%20died,rough%20winds%20struck%20the%20lake." rel="noopener">misconduct, negligence and inattention to duty</a>. The charges alleged that the captain failed to assess weather conditions both prior to and after entering the water and failed to instruct passengers to wear floatation devices during the severe weather conditions.</p>
<p>This incident affirms the importance of using boat checklists and why they should always be completed with diligence.</p>
<h2>4-Point Boat Checklist Guide for Skippers</h2>
<p>Boat checklists cover many critical factors (including weather assessments) to help determine a boat’s compliance to safety standards. Here is a 4-point guide skippers can refer to when checking these factors in a boat checklist:</p>
<p><img loading="lazy" decoding="async" class="aligncenter size-full wp-image-148224" src="https://wp-website.safetyculture.com/wp-content/uploads/sites/3/2023/12/4-Point-Boat-Checklist-Guide-for-Skippers.png" alt="4-Point Boat Checklist Guide for Skippers" width="700" height="400" /></p>
<h3>1. Examine the boat’s physical state.</h3>
<p>Before pulling out a boat from storage, examine the engine, the exterior, and interior parts. For the engine, survey its physical state, fuel tank, and exhaust system. For external check, take a look at parts, such as the hull, propeller, navigation lights, anchors, rollers, fenders, and fibreglass. For internal check, inspect general cleanliness, inboard engine stuffing box, condition of upholstery, electrical panel, and shorepower plugs.<br />
If defects are found, skippers can use a digital checklist to easily document and share it with a marine technician for quick response.</p>
<h3>2. Always have proper documentation on board.</h3>
<p>Most boats should have the following items available on board: an original and current Certificate of Documentation, Certificate of Number, Radio License, Boater Education Card, and State Numbering Display. In addition, skippers can file a <a href="https://safetyculture.com/checklists/float-plan/" rel="noopener">float plan</a> and share it via email with a reliable person whom they can alert in case of route changes or distress.</p>
<h3>3. Comply with the necessary boating safety equipment.</h3>
<p>State regulations require a list of must-have boating safety equipment onboard. Oftentimes, a Coast Guard representative can come aboard to check on these. A <a href="https://safetyculture.com/checklists/boat-safety-equipment/">boat safety equipment checklist</a> enumerates critical items that can be of great help in case of an emergency, including a set of state-approved PFD, basic first aid kit, fire extinguishers, visual distress signals (VSD), sound-producing devices, VHF radio and cell phone, and ventilation.<br />
Skippers may use a digital checklist to attach helpful guides, such as a map of the safety equipment’s locations, to improve efficiency in checking these items.</p>
<h3>4. Inform yourself, your crew, and your passengers</h3>
<p>Avoid relying on stock knowledge alone; always check the latest weather radar and sea reports before any trip, and carefully decide if it is safe to go. Reorient yourself with the waters you are navigating and be on the lookout for changes in wind speed, tides/currents, and cloud formations. If you have crew and passengers with you, do not forget to share with them important safety knowledge and remind them of the boating rules and location of important items aboard.</p>
<p><a href="https://www.washingtonpost.com/video/c/embed/11a4726c-8bcd-11e8-9d59-dccc2c0cabcf">https://www.washingtonpost.com/video/c/embed/11a4726c-8bcd-11e8-9d59-dccc2c0cabcf</a><a href="https://www.washingtonpost.com/national/lord-just-let-me-die-survivor-relives-deadly-duck-boat-accident/2018/07/19/11a4726c-8bcd-11e8-9d59-dccc2c0cabcf_video.html">https://www.washingtonpost.com/national/lord-just-let-me-die-survivor-relives-deadly-duck-boat-accident/2018/07/19/11a4726c-8bcd-11e8-9d59-dccc2c0cabcf_video.html</a></p>


Boat Checklists

skipper used boat checklist|skipper used boat checklist|Boat Safety Checklist|4-Point Boat Checklist Guide for Skippers

<h2>Are HAVS Assessments a Legal Requirement?</h2>
<p>Employers in the UK have the legal obligation to maintain hand-arm vibration limits and implement measures to reduce exposure. The <a href="http://www.hse.gov.uk/vibration/hav/regulations.htm" rel="noopener">UK Vibration Regulations 2005</a> require employers to carry out regular HAVS assessments to prevent the development of HAVS and other related lifelong health issues among employees.</p>
<h2>What are the Hazards of Vibration?</h2>
<p>The hazards of vibration and HAVS symptoms become more apparent with prolonged exposure to vibration. Unfortunately, these negative effects of vibration on the body only become more noticeable when the symptoms get worse. Here are some examples:</p>
<ul>
<li>Tingling and/or numbness of fingers</li>
<li>Signs of whitening of the fingers</li>
<li>Unable to sense light touch</li>
<li>Losing grip strength</li>
<li>Growth of bone cysts on fingers and wrists</li>
</ul>
<h2>Evaluating and Controlling the Risk of HAVS</h2>
<p>HAVS is a permanent condition affecting the nerves and blood vessels of the hand. In 2018, a <a href="https://www.pbctoday.co.uk/news/health-safety-news/balfour-beatty-fined-for-hand-arm-vibration-failures/42630/" rel="noopener">contractor was fined over $600,000 (£500,000</a>) and was ordered to pay costs of more than $200,000 (£195,000) on account of poor compliance with Vibration Regulations.</p>
<p>Safety officers evaluate hand-arm vibration risks by determining the exposure level of a construction worker. The exposure level is expressed in points derived from the vibration magnitude of a vibrating tool or equipment and the trigger time, which is the amount of time the worker used the vibrating tool. Here is a classification of exposure levels and the corresponding level of priority in implementing controls:</p>
<div id="attachment_167939" style="width: 710px" class="wp-caption aligncenter"><img aria-describedby="caption-attachment-167939" loading="lazy" decoding="async" class="size-full wp-image-167939" src="https://wp-website.safetyculture.com/wp-content/uploads/sites/3/2023/12/HAVS-Assessment.png" alt="HAVS Assessment Exposure Level and Level of Priority" width="700" height="400" /><p id="caption-attachment-167939" class="wp-caption-text">HAVS Assessment Exposure Level and Level of Priority</p></div>
<p><strong>For medium to high-priority hand-arm vibration risks,</strong> the most effective control of exposure is to eliminate the source of vibration. Construction managers should set time limits for vibrating tool or equipment use and implement a systematic plan for job rotations.</p>
<p><strong>For low-priority hand-arm vibration risks,</strong> HAVS assessments should be reviewed when there are significant changes in the job of a worker and in site conditions. Safety officers should record and monitor all exposure levels and controls in the HAVS assessment.</p>


HAVS Assessment Templates

construction worker using drill|drill used for construction work|HAVS Assessment Template|HAVS Assessment Exposure Level and Level of Priority

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