<h2><strong>What is an Internal Audit?</strong></h2>
<p>An internal audit is the process of evaluating the current performance of a company and providing recommendations to streamline corporate governance. It is also conducted to determine process gaps and whether or not the organization meets industry standards and regulations. Periodically conducted by the audit department or a cross-functional team, internal audits are designed to optimize business operations. Auditing the internal controls of a company helps mitigate risks across the enterprise and identify areas for improvement to reach set goals or objectives.</p>
<h2>How to Conduct Internal Audits</h2>
<p>Conducting <a href="https://safetyculture.com/topics/audit-program/internal-audit/">internal audits</a> involves preparation and engaging the right people. Below is a step-by-step guide on conducting internal audits:</p>
<ol>
<li>Know which standards are being followed by the organization, its current processes, and company goals. Determine what will be audited and who will be involved in the internal audit. Create the audit checklist form to be used for the internal audit based on this information.</li>
<li>Assign the auditing task and set the schedule for the internal audit. Use <a href="https://safetyculture.com/app/internal-audit-software/">internal audit software</a> like SafetyCulture to help ensure that sufficient and crucial data are collected during the audit.</li>
<li>Collect the reports and analyze the data gathered to determine the current status of the company.</li>
<li>Prepare a plan of action on what needs to be done in order to address any concerns discovered during the audit. Use the information from the audit reports to formulate training programs for employee competencies or process improvement.</li>
<li>Implement changes and continue conducting regular audits to track progress. Ensure that the audit checklist is up-to-date with changes in the organization or with industry standards to help facilitate continuous process improvement</li>
</ol>
<h2><strong>What to Include in an Internal Audit Checklist</strong></h2>
<p>Internal audit checklists can vary depending on the intended goal of the audit. This summarized sample content highlights the sections of an <a href="https://safetyculture.com/checklists/internal-audit/#featured-block">internal audit checklist</a> based on the <a href="https://www.iso.org/standard/62085.html" target="_blank" rel="noopener">ISO 9001:2015 standard</a> which is designed to assess the Quality Management System (QMS) of an organization.</p>
<ul>
<li aria-level="1"><strong>Context of the Organization &#8211; </strong>This section aims to know if the organization has identified internal and external issues that impact the organization and if performance indicators have been established.</li>
<li aria-level="1"><strong>Leadership &#8211; </strong>The leadership section intends to know if the organizational leadership’s roles and responsibilities have been identified for QMS.</li>
<li aria-level="1"><strong>Planning &#8211; </strong>This section checks if risks and opportunities are identified and if the organization has planned actions for them.</li>
<li aria-level="1"><strong>Support &#8211; </strong>The support section aims to establish if the organization has provided the resources (people, environment, and infrastructure) that will help achieve the intended QMS to be implemented.</li>
<li aria-level="1"><strong>Operation &#8211; </strong>The operation section intends to confirm if the organization has planned, implemented, and maintained processes that aim to meet the requirements for products and services.</li>
<li aria-level="1"><strong>Performance Evaluation &#8211; </strong>This section aims to determine if the organization has identified monitoring and performance evaluation protocols that ensure valid results.</li>
<li aria-level="1"><strong>Improvement &#8211; </strong>Important for ISO standards, this section intends to establish if the organization has continuous process improvement in place.</li>
</ul>
<p>Another crucial feature of an internal audit and its checklist is that it is not static, it needs to adapt to changes and make sure that it aims to consistently align the organization with current standards.</p>
<h2>Internal Audit Sample Report</h2>
<p>Here&#8217;s a sample of a completed internal audit report in the format of a PDF:</p>
<p><img loading="lazy" decoding="async" class="aligncenter wp-image-11496" src="https://wp-website.safetyculture.com/wp-content/uploads/sites/3/2023/09/internal-audit-checklist-image.png" alt="internal audit report sample pdf" width="600" height="843" srcset="https://wp-website.safetyculture.com/wp-content/uploads/sites/3/2023/09/internal-audit-checklist-image.png 1587w, https://wp-website.safetyculture.com/wp-content/uploads/sites/3/2023/09/internal-audit-checklist-image-213x300.png 213w, https://wp-website.safetyculture.com/wp-content/uploads/sites/3/2023/09/internal-audit-checklist-image-729x1024.png 729w, https://wp-website.safetyculture.com/wp-content/uploads/sites/3/2023/09/internal-audit-checklist-image-768x1079.png 768w, https://wp-website.safetyculture.com/wp-content/uploads/sites/3/2023/09/internal-audit-checklist-image-1093x1536.png 1093w, https://wp-website.safetyculture.com/wp-content/uploads/sites/3/2023/09/internal-audit-checklist-image-1457x2048.png 1457w" sizes="auto, (max-width: 600px) 100vw, 600px" /></p>


Who should perform internal audits?

What is audit protocol?

How to prepare an internal audit report?

FAQs About Internal Audit

Internal Audit Checklist & PDF Report

Reunión de auditores internos||Lista de verificación de la auditoría interna - ISO 9001:2015|

Quality

Quality Management

Internal Audit Checklist

<h2>Importance of HR Records</h2>
<p>HR records are essential documents needed by a company, regardless of industry. It contains significant information such as employee transcripts, incident reports, budget, and organized events. Keeping and securing these records help the organization in:</p>
<ul>
<li>analyzing existing problems at the workplace;</li>
<li>evaluating if policies are regulated, standardized, and up to date;</li>
<li>capturing information on how resources are managed;</li>
<li>preparing employee training needs; and</li>
<li>reinforcing safeguards against employee disclosure of confidential records.</li>
</ul>
<h2>Types of HR Records</h2>
<p>HR records include data from minutes of meetings, orders, program implementation, and employee submissions. The following are essential types of HR records an organization, usually organized by the talent acquisition team, should gather:</p>
<h3>Employee records</h3>
<p>Employee records or files are a compilation of personal information, performance, and status of each employee. It is classified into four subcategories:</p>
<ul>
<li><strong>Pre-employment records</strong><br />
New hires or employees are required to submit personal data documents such as medical and employment history, emergency contact numbers, and employment contracts including benefits and salary offers.</li>
<li><strong><a href="https://safetyculture.com/checklists/employee-onboarding/">Onboarding</a> records</strong><br />
Upon joining the organization all employees must attend employee onboarding and <a href="https://safetyculture.com/checklists/induction/" rel="noopener">induction</a> to avoid tendencies of negligence to health and safety regulations. Attendance confirmation must be reflected in employee records.</li>
<li><strong>Past and current Performance records</strong><br />
All employees are measured and benchmarked according to their performances. It is a <a href="https://safetyculture.com/checklists/performance-appraisal/" rel="noopener">documented evaluation</a> of contributions, achievements and any possible disciplinary actions. Keeping a record would help management’s decision for employee appraisal or termination.</li>
<li><strong>Offboarding records</strong><br />
<a href="https://safetyculture.com/checklists/employee-offboarding/" rel="noopener">Offboarding</a> employees must complete a clearance form from the organization. It should be kept as part of employee records to ensure a seamless separation. This would ensure clear communication to avoid exposing organizations to legal, security and reputational risks.</li>
</ul>
<h3>Recreational Records</h3>
<p>All company activities must be documented including the type of event, objective, plan, and budget. This would set transparency with business owners and serve as evidence on where the annual budget was allocated and used.</p>
<h3>Incident Reports</h3>
<p>All incidents including accident or near miss must be recorded to fulfill regulatory requirements (such as OSHA 300 Forms in the United States). These records may help the organization in analyzing safety and security improvement needs and can support personal or business insurance claims.</p>
<h3>Training Feedback</h3>
<p>It is a compilation of gathered feedback from the participant(s) regarding training programs, facilitators, and training facilities. This record would help identify employee skill gaps and training needs. Also, it helps in providing employee assistance, and assessing and improving the overall experience of training programs.</p>
<h3>Inventory Records</h3>
<p>All purchases must be properly documented including equipment, daily operation, facility improvement and more. These records will be used by the organization as evidence for business <a href="https://safetyculture.com/checklists/hr-compliance/">compliance</a> with regulatory requirements. Also, it helps identify if assets are enough for business’ deliverables.</p>
<h2>Proper Retention of HR Records</h2>
<p>HR department retains and destroys employee records in accordance with federal and state laws governing record retention such as <a href="https://www.eeoc.gov/employers/recordkeeping.cfm" rel="noopener">EEOC Regulations</a>, ADEA, and FLSA recordkeeping requirements.</p>
<ul>
<li><strong>EEOC Regulations</strong> state that employers should keep all employment records for one year from the date of termination or separation.</li>
<li><strong>ADEA recordkeeping requirements</strong> state that employers must keep all payroll records including benefit plans for three years. Also, any written merit and performance record should be kept at least one year after employee termination.</li>
<li><strong>FLSA recordkeeping requirements applicable to the EPA</strong> state that employers must keep payroll records for at least three years, while other records such as wage rates, job evaluations, seniority, and merit systems should be kept for at least two years.</li>
</ul>


HR Records

Human Resources

Operations

<h2>What Should an Organic System Plan Include?</h2>
<p>An organic system plan template is a digital tool used by producers and handlers of organic crops, livestock, and poultry to provide complete evidence of organic operations and keep all records available for inspection. An organic system plan should include the following details for crop production:</p>
<ul>
<li>Land Requirements</li>
<li>Description of the Operation and Soil, Crop Nutrient Management, and Crop Rotation</li>
<li>Compost and Manure (if applicable)</li>
<li>Natural Resources of the Operation and Biodiversity Conservation Management</li>
<li>Seedlings, Seed, and Planting Stock</li>
<li>Pest, Disease, and Weed Management</li>
<li>Materials List (Input Substances)</li>
<li>Audit Trail, Traceability, and Production Verification</li>
<li>Labeling and Representation of Organic Product</li>
<li>Contamination and Commingling Risk Assessment and Prevention Plan</li>
</ul>
<h2>How to Effectively Implement Your Organic System Plan</h2>
<p>Upon submission of your Organic System Plan, USDA representatives and accredited certifiers initially review it to determine possible compliance issues before the organic inspection—where they physically verify your organic operations and if records reflect the reality on your grounds.</p>
<p>Whether your Organic System Plan is approved or denied, demonstrating organic integrity is a continuous process, especially for those approved with reminders and approved upon resolution of noncompliance. Here are ways to effectively implement your Organic System Plan:</p>
<h3>Verify the effectiveness of your Organic System Plan regularly</h3>
<p>In an <a href="https://public-library.safetyculture.io/products/organic-system-plan-template" rel="noopener">organic system plan template</a>, you may have already noticed how being certified organic means that your operations should always demonstrate compliance with <a href="https://www.ams.usda.gov/grades-standards/organic-standards" rel="noopener">organic standards</a>. Your monitoring methods should be clearly communicated to your staff, performed according to the indicated frequency or timing, and easily tracked with supporting documents.</p>
<p>Here are examples of how you can prove the effectiveness of your Organic System Plan regularly:</p>
<ol>
<li><a href="https://public-library.safetyculture.io/products/organic-farming-plan-template" rel="noopener">Routine preventative tasks</a> for recurrent or potential pest, disease, and weed problems like tillage, mowing, and sanitizing tools and equipment</li>
<li>Before fertilizer application, weekly, or as needed soil or crop observation, analysis of soil characteristics (nutrient and organic matter content), plant tissue or microbiological tests, and crop yield or crop quality comparison</li>
<li><a href="https://public-library.safetyculture.io/products/organic-farming-plan-checklist" rel="noopener">Scheduled maintenance and improvement</a> of natural resources such as water (conservation and quality), woodlands, wetlands, and other habitat types, wildlife, ecological balance, and biodiversity, including control of invasive species</li>
<li>Monthly quality assurance and internal controls check for management practices and physical barriers using an <a href="https://public-library.safetyculture.io/products/organic-farming-plan-checklist" rel="noopener">organic farming plan checklist</a> and an <a href="https://public-library.safetyculture.io/products/organic-farming-plan-template" rel="noopener">organic farming plan template</a></li>
<li>Quarterly risk assessments to identify, assess, and mitigate potential risks of commingling (contact between organic and non-organic product) and contamination by prohibited materials or their residues, plant nutrients, heavy metals, and pathogens</li>
</ol>
<h3>Audit and improve your recordkeeping practices periodically</h3>
<p>Another characteristic of an effective Organic System Plan is the ability to show how your recordkeeping system consistently maintains organic integrity in each specific farming activity. Make sure that records of your organic product—from its production site; input substances, seed and planting stock; farm management practices and crop rotation; harvest, post-harvest handling, storage and transport; to final sale or release of custody—are traceable.</p>
<p>Use an <a href="https://public-library.safetyculture.io/products/organic-management-plan-checklist" rel="noopener">organic management plan checklist</a> to easily identify gaps in your recordkeeping system, share best practices with your staff, and continuously improve how you document your organic operations, especially because all records are subject to inspection by the USDA and accredited certifiers.</p>
<h3>Review and update your Organic System Plan annually</h3>
<p>As producers and handlers of organic crops, livestock, and poultry, keep in mind that your Organic System Plan should be regularly reviewed, especially because organic inspectors will visit your farm, ranch, or business—announced or unannounced—at least once a year.</p>
<p>Whenever a significant change is made to your operation (adding micronutrients for soil fertility, keeping animals healthy with a different treatment, new handling methods that may expose the organic product to prohibited substances, etc.), update your OSP and use an <a href="https://public-library.safetyculture.io/products/organic-inspection-checklist" rel="noopener">organic inspection checklist</a> to be prepared for the annual inspection, having confidence in your operation that guarantees organic integrity.</p>


Organic System Plan Templates

organic farmer using an organic system plan template in a mobile device for his Organic System Plan|organic farmer using an organic system plan template in a mobile device for his Organic System Plan||Organic System Plan Template|Organic System Plan Template

Agriculture Safety

Safety

Organic System Plan

<h2><a id="whatisLOLERchecklist"></a>What are LOLER Checklists?</h2>
<p>LOLER checklists are used by site managers, area supervisors, or other competent persons to ensure the reliability and safe use of lifting equipment, demonstrate workplace safety as an ethical responsibility, and build a safety culture from the ground up. UK employers should move beyond compliance with regulations by taking advantage of <a href="#featured-block">LOLER inspection checklists</a> employees can use anytime, anywhere, and on any mobile device.</p>
<h2><a id="LOLERFAQ"></a>LOLER Inspection FAQs</h2>
<ol>
<li>
<h4>Is LOLER a legal requirement?</h4>
<p>Yes. As published in the 2014 Health and Safety Executive (HSE) <a href="https://www.hse.gov.uk/pUbns/priced/l113.pdf" rel="noopener">Approved Code of Practice</a>, LOLER applies to every sector where work equipment is used for lifting and lowering loads. Any accessory for lifting—equipment used for attaching loads to machinery (for lifting)—is also covered by LOLER. The HSE enforces LOLER with local health and safety inspectors to ensure compliance with regulations, preventing hazards from using lifting equipment.</li>
<li>
<h4>Can I perform a LOLER inspection?</h4>
<p>Yes. LOLER inspections, specifically the annual or bi-annual thorough examinations, can be performed by a competent person who is selected by employers from their own staff members, but should not be the same person who performs routine maintenance. <a href="https://www.hse.gov.uk/pubns/indg474.pdf">According to the HSE</a>, conduct a LOLER inspection as long as you are able to detect defects or weaknesses, assess how important they are to the safety and continued use of the lifting equipment, and make objective decisions in relation to this.</li>
<li>
<h4>What should I check during a LOLER inspection?</h4>
<p>The competent person should validate the company’s compliance to the following Lifting Operations and Lifting Equipment Regulations:</p>
<ul>
<li>Regulation 3 &#8211; Application</li>
<li>Regulation 4 &#8211; Strength and Stability</li>
<li>Regulation 5 &#8211; Lifting Equipment for Lifting Persons</li>
<li>Regulation 6 &#8211; Positioning and Installation</li>
<li>Regulation 7 &#8211; Marking of Lifting Equipment</li>
<li>Regulation 8 &#8211; Organization of Lifting Operations</li>
<li>Regulation 9 &#8211; Thorough Examination and Inspection</li>
<li>Regulation 10 &#8211; Reports and Defects</li>
<li>Regulation 11 &#8211; Keeping of Information</li>
</ul>
</li>
</ol>
<h2><a id="LOLERinspection"></a>How to Perform a LOLER Inspection</h2>
<p><a href="https://www.pbctoday.co.uk/news/health-safety-news/worker-dies-lifting/52248/" rel="noopener">In 2019</a>, two companies pleaded guilty for causing the death of a metal fabricator as they failed to properly plan and supervise their lifting operation. An HSE investigation found out that they did not recognize the risks involved nor have a safe system of work for the lift. UK employers should embrace workplace safety as an ethical responsibility, demonstrating how much they value their employees’ safety every day. To help you get started with lifting operations and lifting equipment inspections, here are 5 simple steps:</p>
<ol>
<li>
<h4>Use a LOLER Inspection Checklist</h4>
<p>A <a href="https://public-library.safetyculture.io/products/loler-inspection-checklist" rel="noopener">LOLER inspection checklist</a> contains exactly what you should look out for, especially for lifting equipment specifically designed for lifting people. Conducting a LOLER inspection using a checklist also helps in supporting your claims for a planned and supervised lifting operation.</li>
<li>
<h4>Visually Inspect and Observe the Use of Lifting Equipment</h4>
<p>You should specify the make, model, and serial number of the lifting equipment to be assessed. Determine if the lifting equipment is suitable for the task, safely accessible, and properly marked, positioned and installed. You may perform an overload test if overturning is a significant risk. Make sure that the lifting operation is carried out in a safe manner, especially if the load is being lifted by two or more lifting equipment simultaneously.</li>
<li>
<h4>Report Defects and Unsafe Operations of Lifting Equipment</h4>
<p>If lifting accessories used for securing the load is not compatible or if the lifting equipment operator is not adequately protected against the environment, document your observations in the LOLER inspection report and send a copy to the HSE or the local authority. The <a href="https://www.hse.gov.uk/pubns/indg422.pdf" rel="noopener">HSE</a> stresses that if you fail to report a defect, simply because it has been remedied on the spot, your company is disguising a potentially dangerous situation.</li>
<li>
<h4>Specify Corrective Actions and Follow Through</h4>
<p>You must take action to rectify any defect, especially when it is serious and significant. Immediately take the lifting equipment out of service until the defect has been put right or replace it. A <a href="https://public-library.safetyculture.io/products/loler-sheet" rel="noopener">weekly LOLER check</a> can help you maintain the reliability of your lifting equipment and extend its lifespan while keeping your employees safe.</li>
<li>
<h4>Communicate Results and Keep LOLER Inspection Records</h4>
<p>Since LOLER inspection reports can be electronically stored, sharing them with your staff can help them see areas of improvement and apply behavioral changes, especially if unsafe lifting operations have been observed. The management should review LOLER inspection records regularly, protect them from unauthorized alteration, and be able to provide copies when necessary.</li>
</ol>


LOLER Inspection Checklist

lifting equipment inspection checklist using iAuditor|lifting equipment inspection checklist using iAuditor|LOLER Inspection Checklist

Equipment Maintenance

Maintenance

LOLER Inspection

<h2>What is a DSE Assessment Form?</h2>
<p>A DSE assessment form is a questionnaire used to gather information on how an employee works with a DSE and aims to identify working hazards. It is often completed in three ways: through self-assessments, assessments by in-house DSE assessors, or those conducted by professional, third-party DSE assessors.</p>
<h2><b>Why Should You Complete a Display Screen Equipment (DSE) Assessment?</b></h2>
<p><span style="font-weight: 400;">Frequent and prolonged use of display screen equipment can lead to upper limb disorders (neck, shoulder, arm, wrist, and hand pain), stress fatigue, and temporary eye strain. Work-related MSDs are associated with work patterns that include:</span></p>
<ul>
<li style="font-weight: 400;"><span style="font-weight: 400;">Fixed or constrained body positions</span></li>
<li style="font-weight: 400;"><span style="font-weight: 400;">Continuous repetitive movements</span></li>
<li style="font-weight: 400;"><span style="font-weight: 400;">Force concentrated on small parts of the body such as the hand or wrist</span></li>
<li style="font-weight: 400;"><span style="font-weight: 400;">A work pace that does not allow sufficient recovery between movements</span></li>
</ul>
<p><span style="font-weight: 400;">If unmitigated or left untreated, these risks can lead to long-term musculoskeletal injuries and permanent damage, taking a toll on employees’ overall productivity levels and their livelihood.</span></p>
<h2>The Impact of Work-related Musculoskeletal Disorders (MSDs)</h2>
<p>The impact of work-related MSDs can be measured in terms of “human” costs (the impact on an individual’s quality of life and, for fatal injuries, loss of life) and financial costs, such as loss of production and healthcare costs.</p>
<p>In the UK, MSDs are one of the biggest causes of absenteeism and productivity loss. <a href="https://www.hse.gov.uk/statistics/causdis/msd.pdf" rel="noopener">In Great Britain alone</a>, 480,000 workers were reported suffering from work-related musculoskeletal disorders in 2019/20, with 8.9 million working days being lost as a result; of the reported MSDs, 44% involved the upper limbs or neck, 37% are back injuries, and the remaining 19% are in the lower limbs.</p>
<p>In another study by the UK Health and Safety Executive (<a href="https://www.hse.gov.uk/statistics/cost.htm" rel="noopener">HSE</a>), work-related injuries and ill health already cost UK companies around 15 billion pounds a year. Ill health comprises a greater percentage of total costs, despite injuries accounting for a greater proportion of cases, because these cases result in more time off work on average, which drives higher costs.</p>
<p>MSDs can significantly affect both the employee and the organization—with the former having to take time off work for an extensive amount of time to the latter losing productivity due to lost man hours. Employers and employees have a shared responsibility to understand the impact MSDs can have on their lives and ensure that ergonomic hazards are addressed proactively with DSE assessments.</p>


Are DSE Assessments a Legal Requirement?

Who Should Complete a DSE Assessment?

How Often Should a DSE Assessment Be Done?

DSE Assessment Forms & Checklists

dse assessment checklist featured|dse assessment checklist banner|DSE assessment form

Office Safety

DSE Assessment Form

<h2>Importance of a Chimney Inspection</h2>
<p>In 2014, the <a href="https://www.cpsc.gov/s3fs-public/2012-2014_Residential_Fire_Loss_Estimates-Final_with_stamp.pdf?ucbLB1iSk_R4WSikVw6AT.MfuJD2riIK" target="_blank" rel="noopener">Consumer Product Safety Commission (CPSC)</a> reported an average of 23,000 chimney fires and over 20 deaths in the United States alone. To avoid such incidents, it is necessary to conduct proper chimney inspections to:</p>
<ul>
<li>Prevent water from seeping through or smoke from pouring in the property;</li>
<li>Keep the air quality inside the property to its safe level;</li>
<li>Check potential hazards such as animal nests, cracks, distorted rain cap, and deterioration due to weather change;</li>
<li>Secure the operation of the heating systems; and</li>
<li>Comply with regulatory standards.</li>
</ul>
<h2>Different Levels of Chimney Inspection</h2>
<p>It is recommended to perform an annual chimney inspection to thoroughly check blockages and obstruction and help improve fireplace performance. The following are the different levels of chimney inspections depending on its parameter:</p>
<h3>Level 1</h3>
<p>This level of inspection is recommended for easy-access chimneys and fireplace. It is performed if the chimney is in continued services, usage, and under the same conditions. It is usually conducted without using any equipment or devices.</p>
<p>Level 1 chimney inspection checks the readily accessible portions of the chimney including appliance installation and connections, exterior, interior, chimney connectors, and flue. This helps ensure fireplace and chimney structures are sound, free of obstructions, and no combustible deposits.</p>
<h3>Level 2</h3>
<p>This level of inspection is significant for newly-bought houses that have experienced an earthquake or extreme weather event, and made major changes to the chimney such as fuel type, form, dimension, or replacement and addition of an appliance.</p>
<p>Level 2 chimney inspection is a combination of visual assessment and performance tests including smoke and pressure tests. It usually requires a video camera to assess the flue, attic, crawlspace, and other inaccessible areas. It helps to identify cracks and damages to the joints in the chimney’s structure.</p>
<h3>Level 3</h3>
<p>This level of inspection is vital when investigating an incident that caused severe damage to chimney systems such as fire or demolition. It may involve the removal of certain chimney parts when necessary to gain access to subject areas.</p>
<p>Level 3 chimney inspection is required to determine the condition of the chimney systems where a hazard is detected in the concealed area. It helps to easily evaluate and reconstruct the damages including broken pieces of tile, chimney structure, and flue relining.</p>
<h2>Vital Points of Chimney Maintenance</h2>
<p>Conducting a chimney inspection helps ensure the safety of the property and operational condition of the chimney systems prior to its usage. Performing regular maintenance prevents costly chimney repairs and unexpected incidents. The following are the vital points of chimney maintenance that can help improve your chimney systems:</p>
<ul>
<li><strong>Visual Damage</strong><br />
Do not use the chimney if there are visible cracks on walls or broken pieces of tile from the liner. This may cause chimney liners to collapse from high heat.</li>
<li><strong>Intact Chimney Parts<br />
</strong>Check the chimney cap and flashing if they are intact and damage-free. A loose fit can build moisture inside the chimney where it could cause leaks and deterioration. Also, it could increase the risk of fire and carbon monoxide poisoning.</li>
<li><strong>Chimney Noise<br />
</strong>Do not use the fireplace if there is a buzzing sound emanating from it. It is safe to call chimney professionals for diagnosis and repair.</li>
<li><strong>Deposits of Creosote<br />
</strong>Call a certified chimney sweep to perform chimney cleaning to remove combustible materials and measurable deposits of creosote.</li>
<li><strong>Proper Clearance<br />
</strong>Keep the chimney unobstructed and provide enough clearance space to prevent contact with the walls.</li>
<li><strong>Installation Issues<br />
</strong>Chimneys should be suitable and fit according to standards set by the NFPA to ensure fire safety.</li>
</ul>


Chimney Inspection

Home Inspection

<div id="attachment_180154" style="width: 610px" class="wp-caption aligncenter"><a href="https://wp-website.safetyculture.com/wp-content/uploads/sites/3/2023/11/Termite-Inspection-Checklist-sample-report.pdf"><img aria-describedby="caption-attachment-180154" loading="lazy" decoding="async" class="wp-image-180154 size-full" src="https://wp-website.safetyculture.com/wp-content/uploads/sites/3/2023/12/Termite-Inspection-Report-2023.png" alt="Termite Inspection Report" width="600" height="800" /></a><p id="caption-attachment-180154" class="wp-caption-text"><a href="https://wp-website.safetyculture.com/wp-content/uploads/sites/3/2023/11/Termite-Inspection-Checklist-sample-report.pdf">Termite Inspection Sample Report | SafetyCulture</a></p></div>
<h2>What is a Termite Inspection Checklist?</h2>
<p>A termite inspection checklist is a valuable tool that guides property managers and termite inspectors during visual checks. It can be used to help ensure that all critical areas of a property are checked for signs of termite infestation and termite damage.</p>
<h2>Why is Termite Inspection Important?</h2>
<p><span style="font-weight: 400;">According to the </span><a href="https://www.epa.gov/safepestcontrol/termites-how-identify-and-control-them" target="_blank" rel="noopener"><span style="font-weight: 400;">Environment Protection Agency (EPA)</span></a><span style="font-weight: 400;">, termites cause billions of dollars in structural damage and property owners spend more than $2 billion annually to treat infestation. </span><span style="font-weight: 400;">Apart from the monetary costs of treating infestation and repairing damage to property, here are 3 reasons why termite control inspections are important:</span></p>
<h3>It Maintains the Structural Integrity of the Property</h3>
<p>Whether commercial or residential, any property with wood incorporated in its structure can run the risk of termite infestation. Finding termites or even looking for the onset of termite damage can be difficult for property owners. Once a property is treated, it would need periodic checks usually every year to ensure that termites are kept at bay and proactively prevent the recurrence of termite infestation.</p>
<h3>It is a Requirement for the Purchase of Property</h3>
<p>Termite inspection is particularly important for those who wish to sell or buy property. This is especially true for eligible individuals who would like to purchase a property via <a href="https://www.military.com/money/va-loans/step-by-step-guide-to-the-va-loan-process.html" target="_blank" rel="noopener">VA loan</a>. If a property is located where termite infestation is deemed &#8220;very heavy&#8221; or &#8220;moderate to heavy&#8221; according to the <a href="https://benefits.va.gov/ROSTPAUL/images/TermiteMapAppraisalFeeSchedule.pdf" target="_blank" rel="noopener">Termite Infestation Probability Map</a>, a termite inspection will be a part of the requirements of a VA loan. <a href="https://safetyculture.com/checklists/fha-inspection/" rel="noopener">FHA home inspection</a> for FHA loan also includes the need to check for termites.</p>
<h3>It is Required by Insurance Providers</h3>
<p>Depending on the insurance policy that a property has, annual termite inspections may be required by some property insurance providers.</p>
<h2>How to Identify Termites and How to Conduct Termite Inspection?</h2>
<p>Termites abound especially in areas where there is wood and the climate is ideal for their nests, which also happens to be where people tend to live. Here are some tips on how to find termites and how to conduct termite inspection in a property.</p>
<h3>Be aware if the property is within the areas where termites tend to live</h3>
<p><span style="font-weight: 400;">In order to know the relative risk of termite infestation and which areas are infested, check the </span><a href="https://benefits.va.gov/ROSTPAUL/images/TermiteMapAppraisalFeeSchedule.pdf" target="_blank" rel="noopener"><span style="font-weight: 400;">termite infestation probability map</span></a><span style="font-weight: 400;"> and see if your property falls within “very heavy,” “moderate to heavy,” “slight to moderate,” or “none to slight.”</span></p>
<h3>Know what termites look like and where they nest or usually swarm</h3>
<p><span style="font-weight: 400;">Learn how to differentiate ants, and other </span><a href="https://cdn.shopify.com/s/files/1/0145/8808/4272/files/A3093.pdf" target="_blank" rel="noopener"><span style="font-weight: 400;">wood-destroying insects</span></a><span style="font-weight: 400;">, from termites. Different types of pest infestation will need different types of pest control and treatment..</span></p>
<h3>Have a probing device ready and wear proper attire</h3>
<p>Use a probing device or something similar you can use such as a screwdriver to check the property and look for mud tubes—they are the most obvious tell-tale signs of termite activity that are used by termites to travel within the property.</p>
<h3>Check the exterior of the property</h3>
<p><span style="font-weight: 400;">Inspect the property’s perimeter, fences/walls, points where soil meets wood, areas with source of moisture, flower pots, and check gardens or shrubbery for possible termite nests. </span><span style="font-weight: 400;">Check the foundations of the property particularly if they are exposed and made of untreated wood because these can become entry points or crawl space for termites.</span><span style="font-weight: 400;"> Probe mud tubes to check for termites.</span></p>
<h3>Check the interior of the property</h3>
<p>Carefully check the interior of the property and be mindful when probing wood furniture to avoid damage to property. Look for signs of decay or damage such as water leaks on walls or ceilings because these may indicate termite damage and infestation below the surface. Check old books, magazines, or stacks of newspapers and documents.</p>
<p><span style="font-weight: 400;">Record all findings and consider consulting professional termite inspectors who know best how to thoroughly look for termites, eradicate any termite colonies, and properly treat infestation.</span></p>


Termite Inspection

Contrôle des termites sur la propriété|Contrôle des termites sur la propriété|||Termite Inspection Report|Termite Inspection Checklist

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<h2><b>What is a Bed Bug Inspection Report Template?</b></h2>
<p><span style="font-weight: 400;">A bed bug inspection report template is a tool used by inspectors to easily document bed bug assessment results of a specified location. Regular use of bed bug inspection report templates can help hotel managers, building supervisors, and landlords make sure that their areas of responsibility are free from bed bug infestations. Utilize digital bed bug inspection and reporting tools to detect early signs of bed bugs and eradicate potential infestations at the onset.</span></p>
<h2><b>Bed Bug Inspection: How to Check for Bed Bugs</b></h2>
<p>Bed bugs are generally found in locations often occupied by people since they strive to be near a food source. Residential bed rooms, hotel rooms, college dorms, and even office buildings, are susceptible to bed bug infestations. Due to their small size, however, they can be difficult to spot. Here are a few precautions to take to prevent a bed bug infestation.</p>
<h3>Perform Regular Visual Inspections</h3>
<p>Not surprisingly, bed bugs often dwell in beds for easy access to their primary food source. Check mattresses, the folds of blankets and sheets, box springs, headboards, as well as wallpapers, electric outlets, and picture frames if there are any near the bed. Bed bugs are also often found in upholstered furniture, the seams of couches, between and underneath cushions, lampshades, cabinets, nightstands, desks and even suitcases.</p>
<p>A thorough <a href="https://safetyculture.com/checklists/visual-inspection/" rel="noopener noreferrer">visual inspection</a> is needed in order to clear a space of bed bugs since nymphs or juvenile bed bugs can be as small as 2.5mm.</p>
<h3>Know the Signs of Bed Bug Infestation</h3>
<p>Aside from spotting actual live bed bugs, there are other ways to tell if there are bed bugs occupying a space. Check for small, reddish stains of dried blood on bedsheets which are indicative of bed bugs accidentally being crushed. Look for small dark spots that look like marker ink as these are bed bug droppings. Lastly, check for the small yellow skin that bed bugs shed as they grow larger.</p>
<h3>Resolving Bed Bug Infestations</h3>
<p>Once the presence of bed bugs is confirmed, professional exterminators or other appropriate personnel need to take swift action to resolve the issue before it turns into a full-blown infestation.</p>
<h2><b>Top 3 Tips to Help Get Rid of Bed Bugs</b></h2>
<p><span style="font-weight: 400;">Since bed bugs can be a <a href="https://www.osha.gov/laws-regs/oshact/section5-duties" rel="noopener">U.S. Occupational Safety and Health Administration (OSHA)</a> violation when it is determined that they may cause physical harm to employees in the workplace, employers should continue to </span><span style="font-weight: 400;">provide a safe work environment by considering practicing the following tips to eliminate these hazards:</span></p>
<ol>
<li><strong>Wash Infested Sheets in Hot Water &#8211; </strong>After noticing bed bugs on bed sheets, the best way to ensure it’s bug-free is to wash them in hot water no less than 120°F. This temperature is enough to kill adult bed bugs, nymphs, and any eggs they may have laid already. Check cabinets and closets to ensure that clean linens are free of bed bugs.</li>
<li><strong>Use a Steamer &#8211; </strong>Bed bugs often hide in hard-to-reach places such as cracks in walls and headboards. An effective way to exterminate bed bugs in hiding is to use a steamer. Make sure that surfaces reach a temperature of at least 160°F since bed bugs may survive against lower temperatures. To protect surfaces and other items, do not let the steam temperature go over 180°F. Steamers can also be used to eliminate bed bugs from carpet surfaces, beds, couches, and mattresses.</li>
<li><strong>Vacuum Thoroughly &#8211; </strong>After using a steamer, use a vacuum to get rid of dead bugs and other bed bugs that managed to survive. The vacuum’s suction must be turned up to the highest setting to ensure that live bed bugs are captured since they tend to cling to crevices and fabrics. Afterwards, place the vacuum bag inside another plastic bag and seal it before disposing of it in the trash.</li>
</ol>
<h2><b>Bed Bug Infestation: Common Prevention Measures</b></h2>
<p>After eliminating bed bugs, the final step is to establish preventive measures to avoid further infestation issues and expenses. Here are some tips on how to prevent bed bug infestations:</p>
<h3>Cover Power Outlets When Not in Use</h3>
<p>Bed bugs can hide in power outlets and even travel from room to room through electrical wiring, effectively spreading the infestation to other parts of the house or establishment. Improvised covers can be used, but outlet covers can also be bought from hardware retail stores at a cheap price.</p>
<h3>Check Second-hand Furniture and Items Before Purchasing</h3>
<p>Most of the items from yard sales or clearing sales are no longer maintained regularly. Even though they are generally in good working condition, not all sellers will take the time to inspect second-hand items for bed bugs before putting them up on sale. Second-hand couches, mattresses, and beds must be thoroughly checked for bed bugs before purchasing. Bed bugs may also hide in second-hand electronics such as laptops, computers, and TVs.</p>
<h3>Check Your Lodgings When Traveling</h3>
<p>Bed bugs can easily enter homes by hitchhiking through luggage. When traveling, it is best to perform a thorough visual inspection of the room while keeping luggage away from the walls or the bed. Check pillows, bed sheets, mattresses, and furniture for bed bugs. If bugs are spotted, it is best to request a transfer to a room much farther because there is a good chance that adjacent and nearby rooms are infested as well.</p>


Bed Bug Report

<h2><b>What is the Purpose of Field Reporting?</b></h2>
<p><span style="font-weight: 400;">The purpose of field reporting is to gather information on field operations, which is then used to analyze and compare data over a theoretical framework.</span><span style="font-weight: 400;"> Field reporting is essential to various industries such as : </span></p>
<ul>
<li style="font-weight: 400;" aria-level="1"><span style="font-weight: 400;">Construction </span></li>
<li style="font-weight: 400;" aria-level="1"><a href="https://safetyculture.com/checklists/field-service-report/"><span style="font-weight: 400;">Field services</span></a></li>
<li style="font-weight: 400;" aria-level="1"><span style="font-weight: 400;">Journalism</span></li>
<li style="font-weight: 400;" aria-level="1"><span style="font-weight: 400;">Education</span></li>
<li style="font-weight: 400;" aria-level="1"><span style="font-weight: 400;">Medicine</span></li>
<li style="font-weight: 400;" aria-level="1"><span style="font-weight: 400;">Management</span></li>
</ul>
<p><span style="font-weight: 400;">It helps in observing safety programs outside the office, identifying challenges in implementing standards and protocols, capturing information on how resources are managed, and discovering new processes and effective solutions for the project.</span></p>
<h2>What is the Format of a Field Report?</h2>
<p>There is no definite way to format a field report. However, there are some elements that should be incorporated into every report. At a minimum, a field report should include:</p>
<ul>
<li>The name and contact information of the person who wrote the report</li>
<li>The date the report was written</li>
<li>The location where the fieldwork was conducted</li>
<li>A description of the work that was performed</li>
<li>The results of the work that was performed.</li>
<li>Any recommendations for future work</li>
<li>A list of references used in the report</li>
<li>Appendices containing supporting information, such as images, charts, or data tables</li>
</ul>
<p><strong>More detailed field reports may also include:</strong></p>
<ul>
<li>An Executive Summary, which provides a brief overview of the most important points in the report</li>
<li>A Table of Contents, which helps the reader find specific information in the report</li>
<li>Headings and subheadings, which help organize the information in the report</li>
<li>A Glossary of Terms, which defines any specialized vocabulary used in the report</li>
<li>A Bibliography, which lists any sources used in the preparation of the report</li>
</ul>
<p>The format of a field report can vary depending on the type of work being reported on, the guidelines set forth by the person or organization commissioning the report, and the preferences of the person writing the report. However, by including the elements listed above, you can be sure that your report will contain all the information that is typically expected in a field report.</p>
<h2>How to Effectively Write a Field Report</h2>
<p>A field report focuses on the factual details of a project case. It should cover the circumstances and contributing factors that can help one understand how theory applies to real-world scenarios. Below are the main steps in effectively writing a field report:</p>
<h3><strong>1. Define the objective(s) of the field report</strong></h3>
<p>Clearly state the purpose of the field report to determine the focus and provide the right information needed by the organization. A field report should also define the nature of the organization, the setting of observations, and the methods used to gather data.</p>
<h3><strong>2. Create theoretical framework</strong></h3>
<p>Creating a theoretical framework is as essential as knowing the facts when creating a field report. Gather information based on statistics, news, and research to better understand the topic at hand. A theoretical framework guides researchers in determining the data that need to be measured and set as a baseline for comparison to get the needed information.<strong><br />
</strong></p>
<h3><strong>3. Define scope of work (SOW)</strong></h3>
<p>Determine a detailed plan on how to achieve the objectives set by the organization. Evaluate the timeline needed to finish the observation, state the deliverables, and record any potential milestones, risks, and hazards.</p>
<h3><strong>4. Conduct a field observation</strong></h3>
<p>Accurately document the changing aspects of the situation and record details gathered through analysis and observation. Clearly explain the investigation and adhere to the initial plan and methodology. Document the following:</p>
<ul>
<li>Physical characteristics of the setting</li>
<li>Demographics</li>
<li>Impact of actions and behavior of the subject</li>
<li>Use of language</li>
<li>Description of activities</li>
</ul>
<h3><strong>5. Use a field report checklist<br />
</strong></h3>
<p>A field report checklist is used to guide researchers on documenting their observations. It helps monitor the work in progress and staff performance in achieving the task assignments and deliverables.</p>
<h2>What is a Field Report Template?</h2>
<p>A field report template is a readily-available document that organizations can use when conducting field reports. It provides users with the essential elements needed to produce a comprehensive report and avoid missing important items or areas that are to be observed.</p>
<p>Although field report templates can be paper-based or electronic format, utilizing digital templates that allow you to modify and edit them according to preference and business needs, offers a lot of advantages.</p>
<h2>What to Include</h2>
<p>A general field report template consists of the following items:</p>
<ul>
<li>Site name</li>
<li>Date</li>
<li>Full name of researcher/reporter</li>
<li>Exact location of the project (where the field report is to be conducted)</li>
<li>Objective</li>
<li>Theoretical framework</li>
<li>Scope of Work (SoW)</li>
<li>Observations</li>
<li>Recommendations</li>
<li>Signature of researcher/reporter and other authorized people</li>
</ul>
<h2>How to Use the Field Report Template</h2>
<p>Since field reports are ideally accomplished using a centralized document, ready-to-use templates can be a go-to for organizations that perform this type of analysis regularly. If it has to be filled out by multiple people in your organization, templates that are used in a digital format can aid with access, data accuracy, and the need for modification capability.</p>
<h3>Steps to Using the Field Report Template</h3>
<p>Follow the steps below to create an efficient template:</p>
<ol>
<li><strong>Fill the general information field &#8211;</strong> Start the analysis for the project/endeavor by discussing the objective, theoretical framework, SOW, and observations noted. Be as detailed as possible since this will be the backbone of the research.</li>
<li><strong>Add photos/media as evidence &#8211;</strong> Attach photos or media as supporting details for the analysis. This would provide additional integrity to the research.</li>
<li><strong>Create actions or notes &#8211;</strong> If there are side notes or comments that need to be documented, put them in the corresponding field of the file for easy identification.</li>
<li><strong>Provide overall recommendations &#8211;</strong> Once done with the initial part of the analysis, consider all the factors involved and form a recommendation that is based solely on the result of the research conducted.</li>
<li><strong>Complete the report &#8211;</strong> Add a digital signature before finalizing the report. Share them with team members and relevant stakeholders for immediate feedback or process change implementation.</li>
</ol>


What are the objectives of a field report?

How to record field report observations? 

How to apply the five w's of investigative reporting to field reporting?

What is a field report checklist?

Field Report FAQs

Field Report Templates

man conducting field report|Man conducting a field report|Field Report Template sample|Field Report Template

Incidents

Field Report Template

<h2>Importance of Plumbing Inspection</h2>
<p>Conducting regular plumbing inspections keeps the system running smoothly which helps businesses or households prevent costly and unexpected repairs. However, plumbing inspections should be properly executed to be able to achieve the following objectives:</p>
<ul>
<li>Detect early problems to mitigate the risk of damaged pipelines and plumbing systems;</li>
<li>Eliminate the hassle of delayed work due to clogs and water leaks;</li>
<li>Avoid bigger water damage; and</li>
<li>Prevent a drastic increase in water consumption bill</li>
</ul>
<h2>Vital Points in Performing Plumbing Inspection</h2>
<p>A plumbing inspection should cover all the critical components of the plumbing system. This should include pipes, valves, water heaters, and drains. These components are assessed for leaks, corrosion, clogs, and <a href="https://safetyculture.com/checklists/drain-inspection/" rel="noopener">drainage problems</a>. The following are the vital points in performing a plumbing inspection:</p>
<ul>
<li><strong>Shut the main water supply:</strong> Visually inspect the shut-off valve of the main water supply for defects and damages. Check if the water meter is continuously reading even if the valve is shut off. This would help verify if water leaks are present on the property.</li>
<li><strong>Ensure the plumbing system is watertight:</strong> Fill the entire drainage system with water to the middle of a trip waste overflow of every tub installed to validate if plumbing systems are closely sealed.</li>
<li><strong>Conduct water piping pressure test:</strong> Turn on the building water service from 75 psi to 100 psi to test the normal working pressure passing through the water pipelines. Check the water supply if it runs smoothly even with the minimum water pressure requirement.</li>
<li><strong>Check the sewer and drainage lines:</strong> Assess the sewer lines from the property to the curb connection, septic tank, and drainage systems to thoroughly check if pipe damage, corrosion, or major clogs are present.</li>
<li><strong>Examine fixtures, supply lines, and drains:</strong> All fixtures must have separate valves to control the water supply. Validate any signs of water damage on the internal and external parts of the property. Check the gutter, flexible hoses, and drains for any blockages that may affect the plumbing systems.</li>
</ul>
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<td style="width: 50%;height: 212px"><a href="https://public-library.safetyculture.io/products/plumbing-inspection-checklist"><img loading="lazy" decoding="async" class="aligncenter wp-image-146182" src="https://wp-website.safetyculture.com/wp-content/uploads/sites/3/2023/12/plumbing-report-template-300x169.png" alt="plumbing report template" width="360" height="203" /></a></td>
<td style="width: 50%;height: 212px"><a href="https://public-library.safetyculture.io/products/plumbing-inspection-checklist"><img loading="lazy" decoding="async" class="aligncenter wp-image-146164" src="https://wp-website.safetyculture.com/wp-content/uploads/sites/3/2023/12/plumbing-checklist-300x169.png" alt="plumbing checklist" width="360" height="203" /></a></td>
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<td style="width: 50%;height: 115px"><a href="https://public-library.safetyculture.io/products/plumbing-inspection-checklist"><img loading="lazy" decoding="async" class="aligncenter wp-image-146170" src="https://wp-website.safetyculture.com/wp-content/uploads/sites/3/2023/12/crucial-elements-plumbing-inspection-300x169.png" alt="crucial elements of a plumbing inspection" width="360" height="203" /></a></td>
<td style="width: 50%;height: 115px"><a href="https://public-library.safetyculture.io/products/plumbing-inspection-checklist"><img loading="lazy" decoding="async" class="aligncenter wp-image-146176" src="https://wp-website.safetyculture.com/wp-content/uploads/sites/3/2023/12/plumbing-inspection-checklist-300x169.png" alt="plumbing inspection checklist" width="360" height="203" /></a></td>
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<h2><span data-sheets-value="{&quot;1&quot;:2,&quot;2&quot;:&quot;What is involved in a plumbing inspection?&quot;}" data-sheets-userformat="{&quot;2&quot;:14851,&quot;3&quot;:{&quot;1&quot;:0},&quot;4&quot;:{&quot;1&quot;:2,&quot;2&quot;:16777215},&quot;12&quot;:0,&quot;14&quot;:{&quot;1&quot;:2,&quot;2&quot;:2105636},&quot;15&quot;:&quot;Roboto, arial, sans-serif&quot;,&quot;16&quot;:10}">What is Involved in a Plumbing Inspection?</span></h2>
<p>Maintaining good plumbing systems is necessary to avoid emergency plumbing issues such as water bursts, gas leaks, or broken water lines. This includes:</p>
<ul>
<li>Check your faucets regularly for leaks and damages.</li>
<li>Ensure there are no water drips when the spigot is turned off.</li>
<li>Check underneath the sinks for water stains or drips when the water is running.</li>
<li>Immediately unclog slow drains.</li>
<li>Never dispose of rubbish, greasy oil, and unused medicines to prevent a clogged drain.</li>
<li>Visually inspect visible signs of water stains on walls and ceilings.</li>
<li>Ensure water pressure is at a safe level.</li>
<li>Drain the water heater to remove formed sediments.</li>
<li>Check the toilet for loose fittings including the flapper.</li>
<li>Replace the hoses if there are visible signs of cracks, brittleness, or leaking.</li>
<li>Avoid using chemical clog removal products that can cause <a href="https://www.cdc.gov/nceh/publications/books/housing/cha09.htm" rel="noopener">corrosion</a> on pipes.</li>
<li>Shut off the water valves for outdoor spigots.</li>
<li>Clean the gutter to avoid water blockage.</li>
<li><a href="https://safetyculture.com/checklists/septic-tank-inspection/" rel="noopener">Inspect septic tanks regularly</a>.</li>
<li>Be aware of the property structure and perform regular drainage maintenance.</li>
</ul>


Plumbing Inspection Checklists

||plumbing checklist|crucial elements of a plumbing inspection|plumbing inspection checklist|plumbing report template|Plumbing Inspection Checklist

Plumbing Inspection Checklist

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<p>Vessel arrival and departure checklists serve as a guide for seafarers to guarantee that all necessary and crucial steps are taken to help promote safety and comply with international regulations and standards.</p>
<h2>Why are Arrival and Departure Checklists Important?</h2>
<p><span style="font-weight: 400;">How does having a pre-departure and pre-arrival checklist help you?</span><span style="font-weight: 400;"> Vessel arrival and departure are time-sensitive and depending on current circumstances at sea and <a href="https://safetyculture.com/topics/shipyard-management/">shipyard</a> port, can be challenging and dangerous. </span><span style="font-weight: 400;">Through checklists, seafarers can prepare for arrival and departure</span><span style="font-weight: 400;"> of ships more efficiently as well as promote the following:</span></p>
<h3>• Security and safety of the crew and passengers</h3>
<p>Arrival and departure checklists help the crew go through all the essential steps to ensure the safety of the ship’s arrival and departure—both for the people on board as well as those at the seaport.</p>
<h3>• Damage prevention</h3>
<p>The checklists contain steps on what to check first to make sure that the ship, its cargo, and the port are safe for docking and departure.</p>
<h3>• Timely departure and arrival</h3>
<p>Using a checklist can help with efficiency, thus saving time, and help the ship stay on schedule. Inefficiency and delays can result to costly recurring penalties and damage business reputation.</p>
<h2>What are the Main Points to Review in Pre-Arrival and Pre-Departure Checklists?</h2>
<p><span style="font-weight: 400;">Pre-arrival and pre-departure checklists </span><span style="font-weight: 400;">aim to cover all essentials beforehand, in compliance with international and local regulations and standards. Here are some of the main points covered by arrival and departure checklists:</span></p>
<h3><strong>Arrival</strong></h3>
<ul>
<li>Navigation and communication
<ul>
<li><span style="font-size: 16px;">Inform the receiving seaport at least 3 days before the planned arrival</span></li>
<li>Provide all ship information required by the port authorities</li>
<li>Meet the crew and inform them of any potential security concerns</li>
<li>Check lights and test inter-ship communication</li>
<li>Be aware of any obstruction to the ship’s arrival</li>
<li><span style="font-size: 16px;">Ensure that the flag hoisted is appropriate</span></li>
<li><span style="font-size: 16px;">Anticipate any wind change</span></li>
</ul>
</li>
</ul>
<ul>
<li><span style="font-weight: 400;">Documentation</span>
<ul>
<li><span style="font-weight: 400;">Prepare all documentation needed for the port call, ensuring that they have the ship’s official stamp and signature of the Master</span></li>
</ul>
</li>
</ul>
<ul>
<li><span style="font-weight: 400;">Steering and propulsion</span>
<ul>
<li><span style="font-weight: 400;">Test the steering gear (per <a href="http://solasv.mcga.gov.uk/" target="_blank" rel="noopener">SOLAS Regulation</a>)</span></li>
</ul>
</li>
</ul>
<ul>
<li><span style="font-weight: 400;">Safety</span>
<ul>
<li><span style="font-weight: 400;">Check the perimeter of the ship and secure mooring lines, cables, and straps</span></li>
<li><span style="font-weight: 400;">Ensure that the main engine gear boxes are in good working condition</span></li>
<li><span style="font-weight: 400;">Secure any loose objects on the bridge</span></li>
</ul>
</li>
</ul>
<ul>
<li><span style="font-weight: 400;">Crew</span>
<ul>
<li><span style="font-weight: 400;">Brief the crew on duties during mooring</span></li>
<li><span style="font-weight: 400;">Remind crew of protocol regarding suspicious activity</span></li>
</ul>
</li>
</ul>
<ul>
<li><span style="font-weight: 400;">Pilot</span>
<ul>
<li><span style="font-weight: 400;">Be ready for the pilot’s arrival and boarding</span></li>
<li><span style="font-weight: 400;">Be briefed on any security issues, regulations, etc, at the port</span></li>
</ul>
</li>
</ul>
<ul>
<li>Secured along side
<ul>
<li><span style="font-weight: 400;">Inform engineering when ready to secure engines</span></li>
<li><span style="font-weight: 400;">Put radar on standby</span></li>
<li>Monitor communications with port authorities using radios</li>
</ul>
</li>
</ul>
<h3><strong>Departure</strong></h3>
<ul>
<li>Navigation and communication
<ul>
<li>Ensure crew members are oriented on vessel duties (per <a href="https://studfile.net/preview/5868679/page:3/" target="_blank" rel="noopener">SOLAS Regulation</a>)</li>
<li>Check that voyage plan has an updated crew list</li>
<li>Ensure that authorities have provided permission to depart</li>
<li>Check lights and test inter-ship communication</li>
<li>Test radars and other essential equipment to ensure good working condition</li>
<li>Ensure that the flag hoisted is appropriate for the destination</li>
</ul>
</li>
</ul>
<ul>
<li><span style="font-weight: 400;">Documentation</span>
<ul>
<li>Record the vessel’s draft in the logbook (per <a href="https://www.law.cornell.edu/cfr/text/46/131.510" target="_blank" rel="noopener">46 CFR 131.510</a>)</li>
<li>Ensure that log compasses are on and gyro settings are correct</li>
<li>Check and log if the Global Maritime Distress and Safety System (GMDSS) is in good working condition</li>
<li>Check all marine crew certificates and log if all are qualified and affix the signature of the Master</li>
</ul>
</li>
</ul>
<ul>
<li><span style="font-weight: 400;">Steering and propulsion</span>
<ul>
<li>Test the steering gear (per <a href="http://solasv.mcga.gov.uk/" target="_blank" rel="noopener">SOLAS Regulation</a>) and once engines are running, check that gauges are in working order</li>
</ul>
</li>
</ul>
<ul>
<li><span style="font-weight: 400;">Safety</span>
<ul>
<li><span style="font-weight: 400;">Ensure that flashlights and emergency lights are working properly</span></li>
<li><span style="font-weight: 400;">Check life rafts, rings, strobes, and smoke buoys</span></li>
<li><span style="font-weight: 400;">Secure any loose objects on the bridge</span></li>
</ul>
</li>
</ul>
<ul>
<li><span style="font-weight: 400;">Before cast-off</span>
<ul>
<li><span style="font-weight: 400;">Ensure that those aboard are intended to be there before departure. Check for stowaways</span></li>
<li><span style="font-weight: 400;">All watertight doors and hatches should be secured</span></li>
<li><span style="font-weight: 400;">Loose gear on all decks should be secured</span></li>
<li><span style="font-weight: 400;">Clear all obstructions or floating debris around the vessel</span></li>
<li><span style="font-weight: 400;">Ensure proper <a href="https://safetyculture.com/topics/ppe-safety/" rel="noopener">PPE</a> for all at mooring lines</span></li>
<li><span style="font-weight: 400;">Inform engine room before cast-off</span></li>
</ul>
</li>
</ul>
<ul>
<li><span style="font-weight: 400;">After cast-off</span>
<ul>
<li>Activate radars that are in standby mode</li>
<li>Ensure that mooring lines are properly stowed</li>
</ul>
</li>
</ul>
<ul>
<li><span style="font-weight: 400;">In open water</span>
<ul>
<li>Secure anchor windlass</li>
<li>Update port authorities of ship status</li>
</ul>
</li>
</ul>


Who performs vessel arrival and departure preparations?

What should be a part of a pre-departure checklist?

How does having a pre-departure checklist help you?

Vessel Arrival and Departure Checklist FAQs

Vessel Arrival and Departure Checklists

Officers at the bridge navigating the vessel

Maritime

Transportation

Vessel Arrival and Departure

<p>Failure to deploy patches properly and in a timely manner can render information technology assets <a href="https://www.fdic.gov/news/financial-institution-letters/2003/FIL0343a.html" target="_blank" rel="noopener">vulnerable to cyberattacks</a> and cause latency in system processes.</p>
<h2>Why are Software Patches Important?</h2>
<p>Here are the common IT and cybersecurity issues that can be addressed by software patches.</p>
<h3>• Vulnerability to malware infection</h3>
<p>Malware can spread due to outdated security measures. Patches keep security measures up to date and able to protect against new threats such as the costly, <a href="https://www.bbc.com/news/health-39899646" target="_blank" rel="noopener">even potentially life-threatening</a>, ransomware that still <a href="https://edition.cnn.com/2019/10/15/business/pitney-bowes-ransomware-trnd/index.html" target="_blank" rel="noopener">continues to plague companies</a>.</p>
<h3>• Unauthorized access and data breach</h3>
<p>New security measures to IT infrastructure can be deployed by IT professionals through patches. Such security measures can help prevent hacking or <a href="https://www.theregister.co.uk/2017/02/08/sports_direct_fails_to_inform_staff_over_hack_and_data_breach/" target="_blank" rel="noopener">unauthorized access</a> to proprietary information and even allow the “remote wipe” of information on compromised devices if needed.</p>
<h3>• Latency and unscheduled downtimes</h3>
<p>Failure to deploy and implement patches can impact the performance of devices and systems. Also, the unplanned and unscheduled application of patches can lead to operational downtimes, which, in turn, lead to avoidable costs.</p>
<h2>Tips Before, During, and After Deploying a Patch</h2>
<p>Patches intend to improve and fix deficiencies or address security vulnerabilities of software and operating systems. Here are some tips to ensure that patches do their job properly and do not negatively impact systems upon deployment.</p>
<ol>
<li><strong>Before Deployment</strong><br />
Create a patch management plan that considers contingencies in case the patch deployment goes awry. Be aware of current vulnerabilities and cybersecurity issues faced by the organization in order to realize the corresponding solution. Create a patch management checklist and conduct patch testing for a batch of devices with different operating systems to ensure that the intended goal is consistent. Watch out for any unwanted effects of the patch during testing. Record all observations and use the settings information as a reference when deploying the patch to operations.</li>
<li><strong>During Deployment</strong><br />
Once patch testing is completed and the intended effect is achieved, consider scheduling the deployment of a patch or, in case of urgent issues that need to be addressed immediately, decide if an immediate patch deployment is ideal. It is advisable to deploy a patch during off-peak hours to minimize interruption to normal business operations. Record the exact time and date and note observations during deployment so it’s easier to find solutions when issues arise.</li>
<li><strong>After Deployment</strong><br />
Continue to monitor and observe the impact of a patch after deployment and see if the intended effect remains aligned with expectations. Maintain accurate and updated records of all patch deployment activities for future reference.</li>
</ol>


Patch Management Checklist

IT Professionals conducting patch testing|Patch Management Checklist

Information Technology

Security

Patch Management

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