Free APQP Checklists

Perform effective APQP with digital forms and checklists

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What is an APQP Checklist?

APQP (Advanced Product Quality Planning) checklists are tools used by Cross-Functional Teams (CFTs) to achieve optimum results throughout the APQP process—pre-planning, designing, developing, and validating the product and the process, launching the product, and assessing it for continuous improvement. Using an APQP checklist can help ensure the on-time production of quality products at the lowest cost and increase customer satisfaction.

What is Advanced Product Quality Planning (APQP)?

Advanced Product Quality Planning (APQP) is a structured process employed when introducing a new product in the market or incorporating changes in the product after its release. This method helps detect defects during production and ensures that there is proper documentation of the processes involved when manufacturing new products.

A Cross-Functional Team (CFT) composed of engineering, manufacturing, quality, procurement, and distribution professionals performs an APQP to ensure that products meet or even exceed customer requirements. Primarily practiced in the automotive industry, it has been adopted by other manufacturing sectors such as aerospace, defense, medical, and pharmaceutical since this method is proven effective.

What are the Sections of an APQP Checklist?

An APQP checklist used for making sure that products are according to specifications before market release is outlined with the following main sections:

  • Planning and Management
  • Communication and Collaboration
  • Product and Process Design, Development, and Validation

Other APQP checklists such as those intended for product design and development or process design and development have their own unique set of items to be checked. The following section also details different approaches to using an APQP checklist.


Creating a new APQP checklist from scratch can be a daunting task, but there are a few key things to keep in mind that can make the process much easier. First, refer to an existing APQP checklist to get an idea of what items should be included. Then, consider what specific tasks need to be completed in order to create the product or service in question and develop checkpoints for each of those tasks. Finally, create a timeline for the culmination of each task, ensuring that everything is on track for a successful launch.


Updating an existing APQP checklist is a simpler task, but equally important. To begin, review the existing checklist and identify any areas that require updates, such as changes in the product or service, modifications in company procedures, or availability of additional information. Once identified, make the necessary changes and test the checklist to ensure its accuracy.


Implementing an APQP checklist can be achieved in various ways, depending on the company’s specific needs. Nevertheless, there are a few crucial steps that must be taken. Firstly, assign someone to be responsible for the checklist and ensure they have the authority to implement it. Next, provide training to all employees on the checklist’s contents and its usage. Lastly, put the checklist into action and track its results to ensure its effectiveness. 

By following these steps, there is an increased chance that an APQP checklist will be a valuable asset to your company.

What is the Difference Between APQP and PPAP?

PPAP, which stands for Production Part Approval Process is one of the components and output of an APQP. But what really is the main difference between the two?

Advanced Product Quality Planning Production Part Approval Process
What are the 5 phases of implementing APQP?

Phase 1: Plan and Define Program
Phase 2: Product Design and Development Verification
Phase 3: Process Design and Development Verification
Phase 4: Product & Process Validation and Production Feedback
Phase 5: Launch, Assessment & Corrective Action

PPAP belongs to the 4th phase of APQP: Product & Process Validation and Production Feedback
APQP is a process for introducing a new product in the market or for incorporating changes in the product after its release. The goal of PPAP is to provide evidence that the manufacturer and supplier have understood the customer’s specifications and that they can produce products that consistently meet those specifications.

APQP and PPAP both have essential importance, especially to the aerospace and automotive manufacturing industry. They help ensure that quality materials and products are created, released, and continually improved.

5 Common APQP Challenges and Cost-efficient Solutions

Manufacturing products based on APQP requirements can be challenging, but it enables Original Equipment Manufacturers (OEMs) and the entire supply chain to gain long-term, high yields. Here is how CFTs can proactively solve the 5 common challenges of advanced product quality planning:

1. IATF 16949:2016 Compliance

IATF 16949:2016 is an international standard for automotive quality management systems. Compliance with the IATF standard requires the proper documentation of processes implemented, inspections conducted, and actions taken for nonconformance. Perform regular IATF audits using a digital IATF 16949:2016 Audit Checklist to schedule routine compliance checks, assign corrective actions, and secure records in the cloud.

2. Clear Direction and Responsibilities

Management should oversee the advanced product quality planning process based on the quality policy of the company. Project managers should facilitate communication and collaboration among cross-functional teams to remove the guesswork and address unresolved issues. Take advantage of a mobile-ready APQP documents checklist to easily manage priorities and ensure the completion of all deliverables from pre-planning to production.

3. Adequate Knowledge and Resources

Engineering, manufacturing, and quality personnel should understand what APQP requirements entail and how to deliver them. Here are some of the most widely used APQP tools for designing, developing, and validating products and processes:

    • Failure Modes and Effects Analysis (FMEA) is a systematic method of anticipating potential failures in manufacturing processes and mitigating their impact on customers. In conducting Design and Process FMEAs, utilizing an easy-to-use FMEA template can help properly identify the mechanism of failure, accurately compute the Risk Priority Number (RPN), and regularly monitor corrective actions.
    • First Article Inspection (FAI) is the process of verifying design requirements of a product from the first production run, including part number accountability, materials/processes, special processes, functional tests, and design characteristics. An FAI report form converted into a SafetyCulture (formerly iAuditor) mobile app empowers quality inspectors to automatically generate a shareable report from the moment an FAI is completed.
    • Factory Acceptance Test (FAT) is used to verify that newly produced equipment works according to its construction code and customer purchase order specifications. It is performed in the manufacturing facility before delivery and installation at the customer’s site. Immediately resolve equipment nonconformities and keep the project on track and within its budget by using an intuitive FAT checklist.

4. Time Management

As a strategy for actionable data, ascertain all inspections/tests are recorded and analyzed to develop and implement corrective and preventive actions. To save time and effort, project managers should create automated workflows and easily manage reporting procedures, especially for visual inspections and risk assessments.

5. Discipline and Team Accountability

CFTs should meet on a regular basis to review APQP priorities and check the status of the entire advanced product quality planning process. Together with a record of open issues, risk and opportunity lists should also be maintained and presented to management.


Implementing APQP allows businesses to identify a structure that helps develop products that are according to customer needs and expectations. Through careful planning, defining, and application, APQP ensures that product ideas and services go through a comprehensive review before they are manufactured.

Automotive Industry Action Group (AIAG) maintains the APQP standard. They offer a lot of resources, training, and certification to implement the standard thoroughly. AIAG is composed of thousands of members that are from major automotive industries and suppliers.

Aside from APQP, the 4 other quality core tools or supplemental techniques in support of the  IATF 16949 are Failure Mode and Effects Analysis (FMEA), Measurement Systems Analysis (MSA), Statistical Process Control (SPC), and Product Part Approval Process (PPAP).

Jona Tarlengco
Article by
Jona Tarlengco
Jona Tarlengco is a content writer and researcher for SafetyCulture since 2018. She usually writes about safety and quality topics, contributing to the creation of well-researched articles. Her 5-year experience in one of the world’s leading business news organisations helps enrich the quality of the information in her work.

Explore more templates

APQP Checklist (Product Design and Development)
This APQP checklist is a step-by-step guide for the product design and development phase of the advanced product quality planning process. Confirm reliability growth, Design FMEA, mistake-proofing strategy, prototype control plans, engineering specifications, manufacturing process sequence, and process descriptions with the use of this APQP checklist. Take photos of engineering drawings, prototype builds, and other proof of findings for proper documentation of the APQP.
APQP Checklist (Process Design and Development)
This APQP checklist contains a detailed set of questions for the process design and development phase of the advanced product quality planning. Use this APQP checklist to ensure the performance of Process FMEA, key process characteristics, pre-launch control plans, process capability estimates, operator process instructions, packaging and shipping design, and supplier process sign-offs. Gather the electronic signatures of APQP personnel to authenticate all deliverables.
APQP Documents Checklist
An APQP Documents Checklist is used by project managers and cross-functional teams to complete all advanced product quality planning requirements. Start by reviewing the voice of the customer, lessons-learned database, and quality policy. Define the project goals by establishing priorities, design, quality and reliability goals, and management support. Finally, carry out all product and process design, development, and validation procedures and apply feedback, assessments and corrective actions for continuous improvement. Access this APQP Documents Checklist anytime, anywhere on any iOS, Android, or Windows Mobile device.
IATF 16949:2016 Audit Checklist
An IATF audit checklist is used by quality managers to assess if the company’s Quality Management System (QMS) is aligned with the IATF 16949:2016 standard. Use this checklist on mobile devices to take photos and notes of nonconformance found, make an internal assessment of compliance with the IATF 16949:2016 standard, generate reports in a web link or PDF format, measure the level of conformance using a customized scoring system, and observe trends over time.