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Top 3 Rental Inspection Checklists

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What is a Rental Inspection Checklist?

A rental inspection checklist is a tool used by landlords or property managers to ensure that rental properties are in good condition before, during, and after the tenant’s occupation. Conducting a rental inspection involves a thorough visual check of the property’s rooms and exterior.

This article discusses: 1) the different types of rental inspections; 2) software and tools to help you perform paperless rental property inspection, and 3) example rental inspection templates you can download for free.

Click here to download and customize your free rental inspection checklist templates.

3 Types of Rental Inspection

Property managers and landlords use rental inspection checklist templates during rental inspections to ensure that key areas of the property are checked and in good condition. Here are the three most common types of rental inspections a property manager will perform and the key areas of focus during the inspection:

1. Rental Property Inspection

A rental property inspection checks the overall condition of a rental property to determine whether it’s livable or not. Thoroughly check every aspect of the property and take note of potential damages such as scratches/ marks on walls or floors, holes in the ceiling or walls, damaged window sills, door frames, etc. Conducting rental inspections on a quarterly basis is an effective way to show the commitment of property managers and landlords in maintaining the good condition of rental spaces.

2. Tenant Move-in Inspection

A tenant move-in inspection is conducted with the presence of the tenant. Performing this inspection documents any damage present before occupancy and can be used as reference to compare during the end of tenant’s occupancy. The items in this checklist cover the same as a regular rental inspection checklist but will be signed by both landlord and tenant.

3. Move out Inspection

A move out inspection is done after the tenancy period is over to review the property’s condition. Information collected using a rental inspection form can be included in the formal agreement between the landlord and tenant that assures accountability for damages found (if any) that were not present during the move-in.

What is iAuditor and how can I use it for Rental Inspection Checklists?

iAuditor is the world’s most powerful checklist app. Landlords and property managers can use this to perform paperless rental inspections using either a smartphone or tablet device. Key benefits include the ability for you to:

  • Customize your rental inspection checklists according to property type (e.g house, apartment, duplex etc)
  • Create comprehensive reports by including photo evidence and detailed notes
  • Generate reports on your device and instantly share with multiple recipients
  • Assign corrective measures for items that need action and immediate resolution
  • Gather electronic signatures for agreement and legal purposes


Jai Andales

SafetyCulture staff writer

Jai is a content writer for SafetyCulture based in Manila. She has been writing well-researched articles about health and safety topics since 2018. She is passionate about empowering businesses to utilize technology in building a culture of safety and quality.