Published 7 Dec 2022
What Are Online Checklists?
Online checklists help organizations save time by decreasing paper trails and streamlining jobs, such as assessments, inspections, and audits. Through online checklists, organizations can do away with the woes of paper-based processes and shift to a more efficient, paperless system.
A digital solution like SafetyCulture (formerly iAuditor) makes creating and sharing checklists and checklist templates easier and quicker. Whether it’s a weekly to-do list or a daily checklist, SafetyCulture’s online checklists can be shared, reused, and converted into reports within minutes.
In this article
- Why Use Online Checklists?
- Online Checklist Examples
- Common Myths About Online Checklists
- SafetyCulture Checklists for Efficient Inspections
- Featured Online Checklists
Why Use Online Checklists?
The struggle most people have with paper checklists is that they aren’t reusable. Aside from being inefficient, paper checklists are also not environmentally friendly. Online checklists can be reused countless times without wasting a single sheet of paper. It also ensures that your records are safe in the cloud or in a private server, meaning you don’t have to worry about file folders and physical storage of documents.
Paper checklists can also be difficult to distribute. Large organizations would benefit from using online checklists so that this isn’t an issue. Paper checklists have to be converted into reports manually; a digital solution ensures that reports are automatically generated and easily shared.
With paper checklists, you also have to contend with physical storage space requirements. This is especially problematic for construction, manufacturing, and transport companies because they go through a lot of checklists each day. If these companies used paper checklists, they would need multiple storage rooms. An online checklist app allows for online storage of checklists and inspection data for easy access and safekeeping.
Online Checklist Examples
Online checklists are great for both personal and professional use. For professional use, SafetyCulture has over 100,000 free online checklists for the following industries:
- Construction – Weekly Site Safety Inspection Checklist
- Manufacturing – Warehouse Safety Checklist
- Transport & Logistics – Heavy Vehicle Inspection Checklist
- Facilities Management – OSHA Housekeeping Checklist
- Retail – Inspection for Retail Store Checklist
- Hospitality – Food Premises Self Inspection Checklist
Common Myths About Online Checklists
With all the benefits provided by online checklists, it’s a surprise that there are still some who doubt their effectiveness. The hesitance to rely on online checklists for business can be attributed to a few misconceptions that have been floating around for years; the most common of which are discussed below.
- I don’t need an online checklist because I already know what my job is.
In any industry, the possibility of mistakes can never be completely eliminated. No matter how good you are, you’re still prone to human error.The examples checklists above show that even highly trained professionals can benefit from online checklists that can act as guides or measures to ensure that every standard of safety and quality is maintained.
- I don’t need an online checklist because it will only slow me down.
Although online checklists seem like an added responsibility, it actually helps you get more done by ensuring that mistakes are prevented, scheduled inspections aren’t missed, and inspection reports are assigned and shared tot he right people. In the long term, online checklists will help make inspections and reports more efficient and records accurate and always up to date.
- I don’t need an online checklist because it’s very limiting.
Instead of limiting opportunities or stifling your creativity, online checklists help you discover new ways of achieving your goals because you don’t have to worry about the little things, like what to check during an inspection, what corrective actions to take, and who to assign these actions to. Regular inspections also help you come up with ideas that you can add to your checklist to create the ultimate online checklist for your use case.
- I don’t need an online checklist because I already have a paper-based workflow that works for me.
While paper checklists may suffice for your current needs, they are very problematic in the long run, especially once you decide to expand. One of the main problems with paper checklists and inspection reports is storage; as documents pile up, physical storage can become a very costly problem. There’s also the possibility of misplacing or losing paper documents and sharing them from one site to another. Online checklists allow you to do all this in minutes, while also providing a cost-effective storage solution via the cloud.
SafetyCulture Checklists for Efficient Inspections
If to-do lists are getting overwhelming, SafetyCulture can help. One of the great features of SafetyCulture is that anyone in the organization can schedule recurring inspections. With SafetyCulture’s online checklists, inspections can be scheduled for every day, every weekday, every week, every month, and even every year. Choose the custom option if a checklist is needed every 3 months or every 2 weeks. By using SafetyCulture’s checklist template builder, you can make a reusable digital checklist in minutes.
- Create Unlimited Online Checklists
The SafetyCulture checklist app is free to download and use on your iOS or Android. You can create as many checklists as you like completely free. To get more advanced features like reporting and sharing with a team, premium plans start at $19/per month.
- Create Advanced Online Checklists
Choose from a variety of response types including checkboxes, yes/no questions, text fields, image uploads, signatures, and more.
- Control Privacy Settings
Share checklist templates and reports to your entire organization or to specified people. Use shared checklists for organizational tasks or private ones for tasks you need to accomplish.
- Generate Reports And View Analytics
Take inspection data to the next level with advanced reporting and analytics features. SafetyCulture allows you to export and share PDF reports that are branded with organization data. Discover trends and review data using the new analytics dashboard on the web.
Featured Online Checklists
HACCP Audit template can be used to identify the hazards, any CCPs, and the critical limit deviation. This template also records the past history of the product, corrective action, and future actions needed. Use SafetyCulture to create and customize your checklists and templates, and generate a comprehensive report to ensure risks are at safe levels.
This OSHA PPE Checklist contains 17 general inspection items to determine the need of PPE in protecting the workers, as well as equipment checks and evaluation of the compliance to safety rules when utilizing equipment. The SafetyCulture checklist builder makes it easier for safety managers to customize their checklists to fit their needs.
This digital Take 5 safety checklist is designed to help mining workers and contractors minimize health and safety risks and hazards. It should take no longer than 5 minutes to complete. The checklist asks the user to confirm they have received training, are aware of safety processes and have actively identified hazards and risks. Complete the Take 5 by providing a digital signature.