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Permit to Work Templates

Easily share permit to work forms online—no more back and forth. Transform your paper-based permit to work system to digital

Get everyone on the same paperless page.
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What are Permit To Work Templates?

Permit to work templates are tools used by contractors and safety officers to ensure critical safety checks and emergency procedures are followed before hazardous work commences. Common tasks that require permit to work forms are those with high safety risks including working in confined spaces, hot and cold work and electrical maintenance activities.

What is a Permit to Work System?

A permit to work system typically involves the team performing such activities to begin the form with details of the hazardous activity and safety checks to be performed. It is then handed to a safety officer to review and approve before work can commence. Upon completion of work, the permit form then needs to be handed back to the safety officer to sign-off and retain a record of the form.

Safety Permit to Work Format

A safety permit to work should be straightforward and comprehensible. It should follow a standard format to record accurate information in providing a clear overview of the task at hand. Here are four main elements of a standard safety permit to work:

  1. Job overview – this records the job to be done, tools and equipment to use, and other work is currently undertaken that may affect the permit.
  2. Hazards and precaution – this involves the potential hazards associated with the job and the necessary actions to prevent injuries and accidents from happening.
  3. Authorization and acceptance – this confirms that it is safe to carry out the work defined and communicated to all affected workers on site.
  4. Hand back and cancellation – this section should be accomplished after the work has been performed. It details the confirmation from the person in charge and the authorizing personnel.

Technology to Streamline Permit To Work System

Paper-based permit to work can be time-consuming and inefficient because of the back and forth process of authorizing permit to work to key persons. Using a mobile app like iAuditor, you can transform your current permit to work system and workflows into a digital platform. With iAuditor you can:

  • Electronically share permit to work forms. No more back and forth.
  • Experience better data capture through multimedia tools.
  • Sync all your data in an accessible and safe cloud.

Get started with this free collection of 6 permit to work templates that you can download and customize.


Jona Tarlengco

SafetyCulture staff writer

Jona has been part of SafetyCulture for more than 2 years contributing her experience in writing quality and well-researched content. She usually writes a topic about risks, safety, and quality.