The Best Refrigerant Compliance Management Software of 2024

Why use SafetyCulture?

SafetyCulture is a cloud-based compliance management software that helps facility managers and maintenance supervisors comply with regulations and standards related to refrigerant usage, such as the Environmental Protection Agency’s (EPA) requirements under the Clean Air Act. It can monitor cold storage and refrigeration systems, HVAC units, and other refrigerant equipment. With SafetyCulture, you can reduce risks associated with leakage and improper handling of refrigerants, ensure regulatory compliance, and save on costs by reducing wasted resources.


  • Comply with different regulatory bodies by conducting audits using pre-made audit inspection templates or digitalize your own using AI.
  • Keep a secured digital record of all refrigerant usage and related documentation, such as permits, certifications, and maintenance reports.
  • Schedule and automate routine inspections and maintenance tasks to prevent potential hazards and automatically generate reports.
  • Receive real-time alerts and notifications on issues about system performance, leakage detection, and overall compliance status by connecting equipment sensors in the app.
  • Assign action items related to non-compliance to specific team members and set deadlines for completion.

Why use Sphera?

Sphera offers a cloud-based refrigerant compliance management solution designed to assist businesses in managing the complete lifecycle of their refrigerants. It encompasses inventory management, regulatory reporting, and compliance. Sphera efficiently addresses all facets of refrigerant compliance, including inventory tracking, report generation, and facilitating training sessions.


  • Regulations tracking
  • Documentation management
  • Inspection and reporting templates

Why use Trakref?

Trakref is a cloud-based software solution designed for refrigerant compliance management. It enables organizations to monitor refrigerant inventory, produce compliance reports, and efficiently manage their assets. This software allows businesses to oversee their assets, encompassing HVACR equipment, refrigerant cylinders, and recovery units, ensuring regulatory compliance and operational efficiency.


  • Equipment tracking
  • Compliance reporting
  • Compliance workflow creation

Why use ServiceChannel?

ServiceChannel allows organizations to oversee all repair and maintenance tasks through a unified dashboard. This solution offers comprehensive tools for contractor sourcing, risk and compliance management, work order oversight, proposal administration, scheduled maintenance, asset management, invoicing processes, and real-time data and analytics access.


  • Work order management
  • Asset tracking
  • Service automation

Why use Accruent?

Accruent offers refrigerant compliance management solutions suitable for businesses of all sizes. This software provides a centralized platform to track, manage, and report on refrigerant usage, ensuring regulatory compliance. Accruent also allows organizations to set up automated alerts and notifications for critical compliance deadlines.


  • Compliance management
  • Asset visibility and tracking
  • Event management

Why use Benchmark Gensuite?

Benchmark Gensuite is a cloud-based refrigerant compliance management software that helps businesses manage their refrigerant inventory, track usage, and leaks, and generate reports for regulatory compliance. It also offers a range of other environmental health and safety management solutions.


  • Digital inspection templates
  • Incident management
  • Real-time notifications

Why use ERA?

ERA provides businesses with an accessible platform for addressing their environmental management challenges and adhering to environmental regulations. The platform tracks and reports emissions data, streamlines reporting processes, and distributes information to the necessary regulatory agencies.


  • Dashboard widgets
  • Email alerts
  • Fully customizable

Why use Parasense?

Parasense by MSA Safety is a refrigerant compliance management solution that helps organizations track, manage, and report refrigerant usage. This software also provides automated alerts for critical compliance deadlines and offers real-time analytics to help businesses make informed decisions.


  • Compliance tracking
  • Leak rate calculations
  • Data analytics

What is a Refrigerant Compliance Management Software?

A refrigerant compliance management software is designed to help businesses and organizations manage and track refrigerant usage and compliance with regulations. This software typically includes features such as tracking the amount and type of refrigerants used, monitoring leak rates, managing compliance documentation, generating reports for regulatory agencies, and alerting users to upcoming compliance deadlines.


Using refrigerant compliance management software can provide several benefits for businesses and organizations. These may include:

  • Improved compliance – By closely tracking refrigerant usage and deadlines, businesses can ensure they are meeting regulatory requirements and avoid penalties.
  • Cost savings – Better management and tracking of refrigerants may allow businesses to reduce their overall usage and costs.
  • Time savings – Automating compliance processes with software can free up employees’ time, allowing them to focus on other tasks.
  • Data organization – By centralizing all refrigerant data and documentation, the software can help keep businesses organized and easily retrieve information when needed.
  • Streamlined operations – With real-time monitoring and alerts, businesses can proactively address potential issues before they become larger problems.
  • Reduced environmental impact – Businesses can reduce their environmental impact and contribute to sustainability efforts by better managing refrigerant usage and leaks.

Key Features

When selecting refrigerant compliance management software, several key features must be considered.

  • Refrigerant tracking
  • Compliance monitoring
  • Reporting capabilities
  • Document management
  • Real-time monitoring and alerts
  • Integration with other systems
  • Customization options
  • Task and workflow management

Choosing the Best Refrigerant Compliance Management Software

Selecting your business’s optimal refrigerant compliance management software can sometimes be challenging. To help with the decision-making process, the following table summarizes the best refrigerant compliance management software, highlighting free versions, pricing, and mobile app availability.

Refrigerant Compliance Management Software Free Version Paid Plan Mobile App
SafetyCulture Yes $24/user/month* Yes
Sphera None Custom pricing Yes
Trakref None Custom pricing Yes
ServiceChannel Yes $1,000 Yes
Accruent None Custom pricing Yes
Benchmark Gensuite None $125/annual Yes
ERA Yes Custom pricing Yes
Parasense None Custom pricing Yes

* billed annually

Rob Paredes
Article by
Rob Paredes
Rob Paredes is a content contributor for SafetyCulture. He is a content writer who also does copy for websites, sales pages, and landing pages. Rob worked as a financial advisor, a freelance copywriter, and a Network Engineer for more than a decade before joining SafetyCulture. He got interested in writing because of the influence of his friends; aside from writing, he has an interest in personal finance, dogs, and collecting Allen Iverson cards.