SafetyCulture Summit 2020

5S Audit Checklists

Effectively promote orderliness & safety in your workplace using 5S audit checklists

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Published October 6th, 2020

What is 5S Audit?

5S audit is the process of evaluating the proper implementation of 5S in the workplace. Conducting 5S audits help ensure that the workplace is consistently following the 5S principles: Seiri (Sort), Seiton (Systematize), Seiso (Shining), Seiketsu (Standardizing), and Shitsuke (Sustaining).

In this article we will discuss the following:

What is a 5S Audit Checklist?

A 5S audit checklist is a tool used by evaluators when conducting periodic 5S audits in the workplace. As a guide designed according to the specific needs of an organization, a 5S audit checklist can help reinforce conformance with 5S principles and aid an organization in gaining the 5S principles’ major long-term benefits:

  • Safety & security
  • Waste elimination
  • Increased efficiency
  • Low implementation cost for high-impact performance
  • Development of a collaborative mindset among co-workers

3 Simple Steps to Implement 5S in your Workspace

Step #1: Make a Plan

Work through each step of the 5S principles and make a habit of doing the following during planning:

  • Visualize the work area
  • Look for waste
  • Look for the root cause of every problem
  • Develop standards
  • Repeat the process

Step #2: Bring Action

Implement 5S in your organization by assigning a trained employee or a team of workers to do the following on a weekly basis:

  1. Take a photo of your workplace’s current status
  2. Sort items needed and to be disposed of. Determine the item’s frequency of use (daily, monthly, or never) and if it’s still essential or defective and outdated.
  3. Organize and group items according to use and function. You may also add labels and apply a color coding scheme for easy sorting.
  4. Clean the workspace. Remove items that cause dirt, contamination, and filth.
  5. Conduct an audit to review items you weren’t able to deal with that day, including items you found difficult to classify or tag for disposal. Establish an action plan (e.g., selling, donating, recycling or throwing away items) for items that need to be disposed of.
  6. For review purposes, take a photo of the workspace after implementing changes.

Step #3: Monitor

As one of the core principles of kaizen, area supervisors or plant managers should do a monthly and quarterly audit to ensure that 5S standards are being met. Regular audits also help keep track of items and equipment so you can determine whether they are in need of repairs or if something is missing.

5S Auditing Tool

Conduct 5S audits using iAuditor by SafetyCulture, a powerful mobile auditing app, and capture photos of items that are no longer needed, notify your team members or vendors to work on urgent actions, and schedule 5S inspections to promote productivity best practices. With iAuditor, you can:

  • Write notes for added context on audits conducted
  • Take or attach photos and add annotations
  • Save & share reports immediately
  • Sign off with digital signatures for accountability 
  • Create, download, or edit 5S audit checklists to fit the needs of your business

Author

Jai Andales

SafetyCulture staff writer

Jai is a content writer for SafetyCulture based in Manila. She has been writing well-researched articles about health and safety topics since 2018. She is passionate about empowering businesses to utilize technology in building a culture of safety and quality.