A 5S audit checklist is a system used to evaluate 5S implementation in the workplace. It helps ensure that a workplace follows the 5S principles: Seiri (Sort), Seiton (Systematize), Seiso (Shining), Seiketsu (Standardizing), and Shitsuke (Sustaining). Following the 5S method proposes 5 major long-term benefits:
- Safety & security
- Waste elimination
- Increased efficiency
- Low implementation cost for high-impact performance
- Development of a collaborative mindset among co-workers
3 Simple Steps to Implement 5S in your Workspace
Step #1: Make a Plan
Work through each step of the 5S principles and make a habit of doing the following during planning:
- Visualize the work area
- Look for waste
- Look for the root cause of every problem
- Develop standards
- Repeat the process
Step #2: Bring Action
Implement 5S in your organization by assigning a trained employee or a team of workers to do the following on a weekly basis:
- Take a photo of your workplace’s current status
- Sort items needed and to be disposed of. Determine the item’s frequency of use (daily, monthly, or never) and if it’s still essential or defective and outdated.
- Organize and group items according to use and function. You may also add labels and apply a color coding scheme for easy sorting.
- Clean the workspace. Remove items that cause dirt, contamination, and filth.
- Conduct an audit to review items you weren’t able to deal with that day, including items you found difficult to classify or tag for disposal. Establish an action plan (e.g., selling, donating, recycling or throwing away items) for items that need to be disposed of.
- For review purposes, take a photo of the workspace after implementing changes.
Step #3: Monitor
Area supervisors or plant managers should do a monthly and quarterly audit to ensure that 5S standards are being met. Regular audits also help keep track of items and equipment so you can determine whether they are in need of repairs or if something is missing.
5S Auditing Tool
Conduct digital 5S audits using iAuditor, the world’s #1 inspection app, and capture photos of items that are no longer needed, notify your team members or vendors to work on urgent actions, and schedule 5s inspections to promote productivity best practices.
- Write up additional notes
- Take or attach photos and add annotations
- Save & share reports immediately
- Sign off with digital signatures for accountability
