Free Quality Management System (QMS) Software

What is a QMS Software?

A QMS software is a tool used to elevate product quality through the automation and efficient implementation of processes that align with standards for quality control and quality assurance. Also known as quality management system software or simply quality management software, QMS software can help save time and optimize your resources by coordinating the efforts of your business towards compliance with quality standards.

What are the Practical uses of QMS Software?

With the aim to consistently comply with quality standards, QMS software can be used for reinforcing the implementation of internal policies through regular checks and inspections by QA specialists. Operations supervisors can use QMS software to show proof that the standard operating procedures (SOP) are being followed on the production floor by submitting timely reports that reflect how staff are currently performing. Managers can monitor quality and analyze data by gaining an overview of trends in QMS software’s analytics. The entire operations, at different levels and departments, can contribute to the concerted effort to maintain quality through a QMS software that is versatile and easy to use.

Benefits of Using a Reliable Quality Management System Software

• Proactively address non-conformance through quality inspections, action assignment, and task follow-through
  Correct quality non-conformance through audits and corrective actions monitored for completion using a QMS software. Authorized persons can assign tasks for immediate action and receive status updates in real-time. QMS software can help collect detailed information with photos, location, free-form notes, and time stamps with digital signatures for better context.
• Streamline and standardize the implementation of your Quality Control and Quality Assurance processes
  Implement efficient quality control (QC) and quality assurance (QA) in your business through the use of a QMS software that has mobile-ready templates, scheduled audits, and automated reporting and recordkeeping.
• Monitor quality trends and utilize information to improve quality
  A QMS software’s analytics can provide a quick overview of the current status of quality in the workplace. Managers can review and analyze real-time data and track current performance. Easily uncover opportunities for quality improvement and address business needs by providing more customized training programs to fill knowledge gaps using QMS software.

Which is the Best QMS Software for you?

A variety of QMS software offers features that can be ideal for different users depending on their business needs, type of business, or size of the organization. With these in mind, check these 5 software to help you choose which might be the best quality management software for your business.

5 Software Snapshot

Reasons to Pick SafetyCulture as your QMS Software

Convert, create or use pre-built digital templates

Use the SafetyCulture software to easily convert your paper checklists or spreadsheets into mobile-ready inspection forms in minutes. Build responsive, custom digital templates from scratch with our simple drag-and-drop template builder or start with a pre-built checklist from our expansive template library. Keep QMS documentation in one place for ISO 9001, GMP, HACCP, and 5S inspections.

Foster accountability

SafetyCulture enables process owners to collaborate and develop effective digital compliance checklists and implement the necessary actions for regulatory compliance. It also allows them to automate workflows so accountable personnel receive push notifications for assigned actions and inspections.

Improve visibility across the organization

By centralizing oversight through the web dashboard, SafetyCulture saves process owners time and resources by eliminating manual compliance monitoring. Track completion of tasks and inspections across multiple locations, immediately see red flags, and make decisions when they matter most.

Sample Scenario for SafetyCulture

Using the international standard ISO 9001:2015 as an example for a QMS framework, it is worth considering a risk-based strategy for your company’s QMS, particularly in the management of corrective actions. With SafetyCulture, businesses can easily benefit from thorough risk assessment using digital checklists that integrate a risk-based thinking process which help guide auditors when conducting ISO 9001-compliant audits.

Here are some tips on how you can utilize SafetyCulture in this scenario to help you create corrective actions that reduce or eliminate risk:

1. Determine if the situation calls for a corrective action
   Not every issue warrants a corrective action. The purpose of implementing a corrective action plan is to identify and resolve problems that are systemic, problems that negatively affect the functionality of the company’s QMS.

   Quality managers and their teams can choose an appropriate risk analysis technique to determine the severity of a non-conformance and decide if a corrective action is needed. The most frequently used approaches are FMEA and HAZOP. This is a good way to integrate risk management early in the process, making it easier to identify the risk level and impact an issue brings to the organization.

   Once a corrective action is deemed necessary, the quality team and process owners can collaborate and use an ISO 9001:2015 – compliant corrective action report template to document their plan’s progress

2. Conduct a root-cause analysis
   A Root-cause Analysis (RCA) is a methodical approach to problem-solving which aims to identify and eliminate the root cause of an issue to prevent recurrence. RCAs are best used for systemic, recurring problems that cannot be resolved immediately.

   ISO 9001:2015 highly recommends establishing a cross-functional team when planning corrective actions. Quality teams can encourage this approach by using a compliance software that facilitates collaboration across teams and sites. The 5 Whys and 8 Disciplines of Problem-Solving (8D) approaches are good root-cause analysis techniques that can help team members collaborate when drafting problem statements, identifying root causes, and formulating solutions to address non-conformance.

3. Standardize
   The ISO standards are updated approximately every 7 years. When this happens, there’s a need to update tools, systems, and processes to stay aligned with the most current version of the standard. As a cloud-based software that allows synchronization of all web and app users within an organization, any changes can be implemented across the board instantly using SafetyCulture.

4. Implement a risk-based approach
   A prominent addition to the latest ISO Standard update is the integration of “risk-based thinking” into the QMS.. Risk-based thinking replaces “preventative action” which was formerly considered a separate requirement in an effort to streamline risk management efforts.

   If you are looking for cost-efficient QMS software to help you achieve ISO 9001 certification, SafetyCulture is the solution. As a web-and-mobile app solution, the SafetyCulture ISO 9001 QMS Software is easy to implement across your internal quality audit teams. Auditors can use their mobile devices to conduct comprehensive quality audits on-the-go, while quality managers can utilize the central SafetyCulture web dashboard to get a bird’s-eye view of all ISO 9001 quality audits. Download the SafetyCulture Software for free today and discover how it makes ISO 9001 certification easier to achieve.

Why is SafetyCulture Essential for an Effective QMS

Businesses involved in manufacturing, construction, hospitality, and other industries have been implementing QMS with the use of paper and pen for quality checks. While this traditional method has allowed QC and QA specialists complete quality checks, critical data can get lost in the process and collected information can be difficult to track over time. This inefficient method makes the implementation of QMS tedious, time-consuming, and prone to inaccuracies.

Below are 3 reasons why you should consider integrating a QMS software like SafetyCulture into your organization’s quality processes.

1. Gain better visibility

Get real-time data about what’s happening in your business. Using one software, you can be aware of the frequency of completed quality inspections, current performance, and quality issues. Highlight areas that need improvement and monitor results over time. Learn more about reporting & analytics.

2. Share accountability

Easily distribute responsibilities and share accountability within your organization with SafetyCulture. Empower your team to be your eyes in the field by performing inspections and audits using their mobile or tablet device. Connect your team with QM operations to collect consistent data, standardize operations, send reports, and identify and resolve failed areas swiftly. Learn more about corrective actions here

3. Maintain consistency

Ensure consistent quality in every step of the production process by performing regular quality checks using a digital checklist. By doing so, you can be confident that only high-quality products go out the door.

Using a QMS software such as SafetyCulture replaces the tedious process of pen and paper checks with digital inspections that allows your data to be instantly saved in the cloud, making it easy for you to retrieve information when needed. With a QMS software like SafetyCulture, there’s no need to manually compile data; you can automatically generate comprehensive reports every time you finish a quality check using the app. This saves you time—time you can better spend on other important areas of your business.