How is proactive maintenance different and how to implement it in your organization
Updated 31 Jan 2023, Published 6 Sep 2021
Proactive maintenance is a maintenance strategy that aims to determine the root cause of equipment failures in order to correct them before they cause more issues and lead to machine breakdowns. Implementing proactive maintenance in the workplace can boost productivity, maximize the use of assets, and contribute to workplace safety.
Proactive maintenance is important because of these 3 main reasons:
Both maintenance terms are used interchangeably but there is a difference between proactive maintenance and preventive maintenance. Here are their differences:
Here are other examples of proactive maintenance:
Here are the most common types of proactive maintenance:
Here are some strategies on how to implement proactive maintenance in your workplace:
When maintenance is becoming more costly than it used to, in terms of time and resources, then it might be appropriate to consider getting to the root cause of maintenance issues and come up with long-term solutions.
Include employees who can provide relevant contributions to the proper implementation of proactive maintenance. Those involved can be safety officers, equipment operators, maintenance technicians, operations leads, and those from the leadership team. Select a leader for this team.
Know which assets need maintenance and how important they are to operations. This can help prioritize which assets to focus on for proactive maintenance.
Carefully review current maintenance activities and assess which maintenance is most impactful. Take note of this along with the equipment being maintained to help determine which maintenance practices and equipment will benefit the most from the implementation of proactive maintenance.
Know if there are better ways to maintain equipment and if they were not yet applied in the workplace. Carefully review the manufacturer’s instructions on the maintenance and use of equipment to make sure that the right steps are being followed. Assess employee competencies when it comes to the use and maintenance of equipment.
Now that you have reviewed current maintenance activities and compared them against the latest best practices and manufacturer’s instructions, prepare revised versions of maintenance procedures and include updated maintenance schedules as appropriate. Include all of these in an updated maintenance plan.
Eliminate manual tasks and streamline your operations.
Once information dissemination is completed regarding the updated maintenance practices, start to monitor if the changes are implemented properly. Conduct inspections and also gather employee feedback on the impact of the changes and how those changes affected operations.
When it comes to implementing maintenance changes across the board and monitoring the current performance of machines and equipment in operations, companies can use SafetyCulture to make sure they have visibility. With SafetyCulture, companies can check if the changes implemented have a positive impact compared to previous processes and are proving more beneficial to operations.
Available on Android, iOS, and the web, SafetyCulture is a customizable mobile quality and safety inspection app mainly used to monitor, maintain, and improve quality and safety in numerous industries. SafetyCulture offers a number of tools, as well as ready-to-use quality, safety, and maintenance templates that can be used by organizations and operations supervisors where accurate data reporting, visibility, efficient monitoring, and automated notifications are crucial for proactive maintenance.
Erick Brent Francisco
Erick Brent Francisco is a content writer and researcher for SafetyCulture since 2018. As a content specialist, he is interested in learning and sharing how technology can improve work processes and workplace safety. His experience in logistics, banking and financial services, and retail helps enrich the quality of information in his articles.
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