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Digital Pool Log Sheets

Digital Pool Logs for convenient and accurate data capture during pool checks and detailed and easy mobile recordkeeping.

Get everyone on the same paperless page.
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What is a Pool Log?

A pool log is a tool used by certified pool operators or pool managers to record findings and actions performed during regular pool maintenance checks. It helps ensure that vital information such as date and time of checking, pH, alkalinity, temperature, and other information are consistently recorded daily or as required by state or local regulations. Regular checks and proper pool maintenance are proactive safety measures to help prevent swimming-related disease outbreaks.

This article briefly discusses (1) the importance of regular pool maintenance checks; (2) technology for consistent recordkeeping of pool maintenance; and (3) free swimming pool log sheet templates.

Importance of Regular Pool Maintenance Checks

Daily pool maintenance checks are routine but they are essential in making sure that swimming pools are fit for daily use. Here are compelling reasons why pool maintenance checks should be done regularly.


Maintaining the quality of swimming pools in commercial establishments such as spas, hotels, and water parks helps ensure that swimmers and customers get the best experience. Visually inspecting the water is not enough to gauge quality that is why pool operators help determine if swimming pools are still within the ideal conditions (e.g., right pH to avoid eye irritation) by conducting tests during checks.


Maintaining ideal levels of chlorine, water, and air temperature, etc, helps promote health and safety for swimmers and keeps health risks to a minimum. Also, chlorine is not the only precaution to maintain the safety of pool water, pool operators need to make sure that the ideal temperature is maintained (to control algae) and that there is no vomit, fecal matter, or blood contamination from pool-related incidents and in case of such incidents, the swimming pool must be closed and disinfected per regulations.

Legal Compliance

Pool operators are required either by state or local regulations to keep a record of pool logs (usually around 2 years) containing the details of regular maintenance checks and show proof that ideal and safe pool conditions are maintained during operations. The establishment’s permit to operate swimming pools may not be renewed due to non-compliance.

Powerful Digital Tool for Swimming Pool Checks

Keeping swimming pools safe and properly maintained is important for the continued operation and business success of establishments with commercial pools. Continuous monitoring of swimming pools and maintaining accurate records is crucial for legal compliance and to help pass periodic inspections. iAuditor, the world’s most powerful mobile inspection app, can help pool operators and managers consistently perform pool maintenance checks quickly and conveniently.

Convenient mobile inspection app

Never miss another routine pool check

  • iAuditor’s scheduling feature ensures that pool operators are reminded when checks are due.
  • Know if scheduled checks are missed and notify appropriate personnel immediately.

Paperless recordkeeping

  • Save time! No more missing pool log sheets that you need to manually re-enter on your computer.
  • Share iAuditor reports that are automatically organized and saved in the cloud—important for providing proof of pool monitoring.
  • Access pool logs anytime anywhere on your mobile device or computer. Preview a sample web and PDF report.
  • Use for free with small teams. Analytics, unlimited reports, and unlimited storage for premium accounts (Competitive pricing here).

Here is a collection of our carefully prepared swimming pool log sheet templates you can browse and use to help reinforce quality and pool safety.


Erick Brent Francisco

SafetyCulture staff writer

As a staff writer for SafetyCulture, Erick is interested in learning and sharing how technology can improve work processes and workplace safety. Prior to SafetyCulture, Erick worked in logistics, banking and financial services, and retail.