Published 1 Dec 2022
What is a Job Sheet?
A job sheet is a tool used by workers to document key tasks performed onsite and obtain the required client sign-off upon completion. Job sheets are commonly used across engineering, manufacturing, and trade service businesses.
This job sheet or jobsheet template can be used by employees to record description of work and have the option to capture photos for evidence of job completed. Record hours rendered, costing of materials used, staff who worked for the job, and describe any additional tasks required. Affix client’s digital signature to validate the work performed by the employee.
In this article
- What is the Purpose of Job Sheets?
- What are the Benefits of Using Job Sheets?
- What is a Job Sheet Template?
- What is Included in it?
- Challenges of Using Paper-based Forms
- Powerful Mobile Job Sheet App
- The Best Digital Job Sheets
What is the Purpose of Job Sheets?
The primary purpose of a job sheet is to keep track of everything that needs to be done for a specific job and to ensure that all the necessary steps are completed. Job sheets can be used in various industries and can be adapted to meet the specific needs of a business. They can also be used as standalone documents or incorporated into a more extensive process of the project management system.
What are the Benefits of Using Job Sheets?
Job sheets are an efficient way to track the progress of job tasks and ensure that all necessary tasks are completed according to their specifications. They can help prevent errors and avoid missed steps, which can lead to saving time, money, and effort for businesses. Job sheets can also be used to help plan and track the progress of a job, all while ensuring that critical tasks are completed promptly.
It also improves workflow by providing a clear guide for employees to observe, ensuring that all necessary information is included on the sheet, and using a format that is easy to follow. Additionally, a job sheet can be used to track the quantity and quality of work performed. By using job sheets, businesses can improve their operations and produce high-quality products and services.
What is a Job Sheet Template?
A job sheet template is a generally-formatted version of a job sheet that can be used every time there’s a new task requiring a documented view of its overall progress. It is an efficient tool that reduces repetitive tasks such as creating job sheets from scratch and filling them manually.
What is Included in it?
When creating or filling out a job sheet, there are a few key components that should be included. Most importantly, job sheets should always list specific job details, including the work to be done, the materials needed, and the time frame for the job. They should also list the crew or individual working on the job, as well as the contact information for the customer or client. Finally, job sheets should include a map or directions to the job site.
Job sheet templates vary by industry but generally follow this job sheet format:
- Customer information
- Description of fault and works carried out
- Additional works required
- Costing and materials used
- Worker and client sign-off
Challenges of Using Paper-based Forms
Given the nature of the information needed following the job sheet format, filling out job sheets present the following challenges:
- Time-consuming to complete;
- Burdensome paperwork and difficult to recover; and
- Difficult to analyze productivity and business KPI insights
Powerful Mobile Job Sheet App
Digitizing your job sheet reports can streamline your productivity, save significant worker hours, and help uncover actionable business insights. SafetyCulture (formerly (iAuditor) is the world’s #1 cloud-based inspection platform and can be used to perform paperless job sheet reporting. Complete your job sheets while on-site, take photo evidence, capture digital client signatures and generate PDF reports instantly. Save and analyze all your business records securely online.
To help you get started we have prepared 4 digital job sheet templates you can use with SafetyCulture. All templates are free to download and easily customizable. No programming skills required.
The Best Digital Job Sheets
Document key tasks performed onsite using this engineering job sheet template. Record description of fault and works carried out, provide other details such as completion of risk assessment, car park, expenses, etc., and capture photo evidence. Indicate if the job was completed and the number of hours rendered to perform the on-site task.
This job card format of a ready-to-use template can be leveraged by suppliers to record items before delivery or transport. Detail the item description, quantity, cost, and any special instructions provided by customers. Affix the customer’s digital signature to confirm delivery of the items.
This automotive services job sheet template is specifically intended for automotive businesses and companies. Capture vehicle details, customer instructions and mechanical parts needed for the repair. Validate the audit by providing a digital signature.