Published 14 Nov 2023

The Best Onboarding Training Software of 2023

man teaching woman how to use onboarding training software

What is an Onboarding Training Software?

Onboarding training software is a tool companies use to streamline and automate training new employees. It’s designed to provide a structured and efficient way to onboard new hires, ensuring they receive the necessary information and resources to succeed in their roles. This software often includes features such as interactive modules, assessments, and tracking capabilities to monitor progress and ensure a smooth transition into the company.

Benefits

By incorporating employee onboarding software, employers can effortlessly guide new hires through a seamless transition. Here are some advantages of utilizing such software for employee onboarding:

Consistent Employee and HR User Experience

Onboarding training software ensures a consistent experience for new employees and HR team members. HR can leverage software tools to streamline the onboarding of new hires, creating a digital checklist that eliminates any confusion about required tasks and deadlines.

Compliance Without Complications

When onboarding new employees, compliance considerations can be simplified with software. HR must verify eligibility, conduct background checks, and obtain signed tax paperwork. Some hires may require credential verification, NDAs, or specialized training. 

Onboarding software digitizes these tasks, enabling HR to create new hire packets with role-specific requirements and securely store documents. This ensures accurate and up-to-date records for every employee.

Reduced Hiring Costs

The cost of recruiting, vetting, and hiring a new employee can be considerable. Leveraging onboarding software streamlines the process, saving time and money. Automated tools send notifications to HR staff, enabling them to move quickly on tasks related to completing the onboarding process. This expedites the hiring process and reduces late-stage attrition when candidates become frustrated with a slow process.

Fewer Data Entry Errors

Data entry errors can slow down the onboarding process. Automated software eliminates data entry mistakes by automatically populating forms with the information in resumes and applications. These tools also provide audit trails that enable HR teams to identify errors or discrepancies in employee records quickly.

Consistent Tracking of New Hire Progress

This type of onboarding software provides HR teams with an easy way to track new hire progress. Through the admin dashboard, managers can review each task in the onboarding process and monitor individual progress. This ensures all paperwork is completed on time, allowing employees to start their positions without delays.

Improved Employee Engagement

Employee onboarding training software also helps to create a positive onboarding experience. New hires receive automated notifications and can easily access the information they need to start their employment journey. This helps create an impression of a well-structured, organized employer, boosting employee engagement and morale.

Key Features

When choosing onboarding training software, focus on key features that meet your organization’s needs. These features improve onboarding effectiveness, ensuring proper training and integration of new employees. 

Typical onboarding training software includes essential features such as the following:

  • User-friendly interface
  • Automated processes and workflows
  • Integrations with existing software
  • Cloud-based technology
  • Reporting and analytics
  • Performance monitoring
  • Goal setting

Choosing the Best Onboarding Training Software

When it comes to HR teams, training facilitators, and hiring managers, the selection of onboarding training software and services can significantly impact the success of new hires. 

To assist you in finding the most suitable solution for your needs, the table below provides an overview of onboarding training software. It includes details on free versions, pricing, and mobile app availability.

Onboarding Training Software

Free Version

Paid Plan

Mobile App

SafetyCulture

Yes

$24/user/month*

Yes

BambooHR

None

Custom pricing

Yes

Deel

Yes

$599/month

None

TalentReef

None

Custom pricing

None

GoCo

None

$5/employee/month

Yes

Greenhouse

None

Custom pricing

Yes

Trakstar Learn

None

$4,599/year

Yes

ClearCompany

None

Custom pricing

None

Eddy

None

$6/person/month

Yes

iSpring Learn

None

$2.99/user/month*

Yes

* billed annually

Robertson Paredes

SafetyCulture staff writer

Rob Paredes

Rob Paredes is a content contributor for SafetyCulture. He is a content writer who also does copy for websites, sales pages, and landing pages. Rob worked as a financial advisor, a freelance copywriter, and a Network Engineer for more than a decade before joining SafetyCulture. He got interested in writing because of the influence of his friends; aside from writing, he has an interest in personal finance, dogs, and collecting Allen Iverson cards.

Rob Paredes is a content contributor for SafetyCulture. He is a content writer who also does copy for websites, sales pages, and landing pages. Rob worked as a financial advisor, a freelance copywriter, and a Network Engineer for more than a decade before joining SafetyCulture. He got interested in writing because of the influence of his friends; aside from writing, he has an interest in personal finance, dogs, and collecting Allen Iverson cards.

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