Discover what TPM is, its importance, the pillars of TPM, and how to sustain the positive effects of implementing TPM in a workplace.
Published 24 Nov 2022
Total Productive Maintenance or TPM, is a comprehensive performance improvement strategy based on the philosophy that all employees in the maintenance process should be included. Traditionally, only the maintenance team concerns themselves with maintenance, but with TPM, every employee is involved to improve a facility’s or organization’s overall performance.
Organizations and facilities strive to achieve “perfect production” in all their processes. And while striving to create perfect products with maximum efficiency is a great goal, it’s usually challenging to achieve. This is because there are always problems that teams encounter along the way that can affect efficiency and the overall quality.
TPM doesn’t claim to allow teams to achieve perfect production. However, it aims to get organizations as close to perfection as possible. TPM is built on the 5S methodology, a methodology used to bring downtime to zero, meaning that there are no delays are equipment malfunctions that affect product quality and efficiency.
Traditional maintenance is usually reactive—maintenance is performed only when something breaks down or is in dire need of maintenance—which results to costs and downtimes that could’ve been avoided. TPM, on the other hand, is predictive. This means that organizations are constantly performing maintenance to ensure that teams and equipment are firing on all cylinders. While traditional maintenance can be framed as “putting out fires as they happen”, TPM ensures that fires don’t occur in the first place.
The first benefit of using TPM is that organizations can reduce costs. Performing maintenance whenever equipment malfunctions can be costly and take a lot of time. However, when equipment undergoes regular maintenance, malfunctions and issues are less likely to arise in the first place, meaning that unexpected maintenance costs are greatly reduced.
Since production is much smoother with TPM, product quality increases as well. This results in fewer customer complaints and higher customer satisfaction rates, which is always a good sign for a production team.
The goal of any business is to bring in more money than they take in. And since TPM helps reduce maintenance and manufacturing costs, it can affect numbers across the board.
But the benefits don’t end there.
Aside from the direct benefits of TPM, there are also some indirect ones. For example, as workplace operations and processes smoothen out as a result of TPM, employees, and workers are happier and more confident in their job. This greatly boosts morale and allows workers to perform better as teams.
On top of that, ensuring that all equipment works properly also reduces environmental impact. This is great as it allows organizations to comply with environmental regulations consistently. And if the equipment is working properly, workplace accidents and incidents are reduced, which creates a better environment for employees.
TPM brings many benefits to any workplace and wonders for productivity and efficiency. This is why companies in various industries apply TPM to their manufacturing processes.
A common example of TPM in the workplace is through regular inspections. When workers conduct regular inspections of equipment before and after use, they can ensure that all equipment is working fine before turning anything on. During this process, workers can also grease up and clean equipment regularly, which reduces the chances of machinery breaking down in the middle of operations.
Another example is management operators briefing employees on how to conduct their own inspections and check equipment issues. That way, it isn’t just the maintenance team checking up on equipment, so if equipment starts to malfunction, the employees report the issues right away and teams can take the appropriate measures to fix the issue.
TPM is built on the 5S Principles, which is a part of the lean methodology. In the house of lean, 5S is the foundation upon which the pillars of TPM are built. This gives the pillars a solid foundation and philosophy to use as a launching point. The 5S principles include:
TPM is built on the 5S lean methodology. And once the team has an understanding of 5S, they are ready to start implementing TPM in the workplace.
Here are TPM’s pillars that are built on top of the 5S lean foundation. The pillars include:
This process involves assigning tasks and routines to specific operators and ensuring that they understand what to do. This ensures that operators know about their equipment while also taking some weight off the maintenance team’s shoulders.
This involves creating a schedule for maintenance routine based on the failure rate of different machinery. This reduces downtime and significantly brings down the risk of equipment breaking down at the wrong times and delaying the entire manufacturing process.
This is the error prevention phase of TPM. It involves determining the common causes of errors and putting actions in place to prevent errors from happening in the first place.
With this pillar, managers can group large teams into smaller sub-groups that can have regular meetings and talks about how they can improve their processes. This is to ensure that constant improvement takes place within the workplace.
With this pillar, teams are supposed to use the knowledge about their current equipment to create and introduce new equipment that can have tangible positive effects on productivity.
Teams must address any knowledge gaps that can affect the implementation of TPM. All employees need to understand the importance of TPM in the workplace and how to conduct it to improve operations.
This pillar deals with creating and maintaining a safe and healthy work environment. As a result, accidents and injuries within the workplace are significantly reduced.
TPM isn’t just for manufacturing. The principles and pillars of TPM may also apply to administrative functions and can improve the performance of an organization from all fronts.
Eliminate manual tasks and streamline your operations.
Implementing TPM is an effort that requires everyone’s involvement. That’s why it’s important for companies to properly brief employees and managers on TPM, why they need to implement it, and the projected benefits of using TPM in the workplace.
However, the work doesn’t end with a singular orientation. On top of briefing employees, it’s important to understand that TPM is a constant process. So, teams should always strive to find the causes of common problems, and potential fixes and look for ways to consistently improve productivity, even if only by small increments.
TPM is a constant process that can be difficult to manage. This is why tools like SafetyCulture are very valuable for managers and employees. SafetyCulture is a comprehensive workplace tool that can drastically affect productivity and efficiency.
With SafetyCulture, teams can ensure that they are always working towards TPM and making a consistent effort to improve the processes in the workplace. Some of the features you can use to sustain TPM improvements with SafetyCulture include:
Leon Altomonte is a content contributor for SafetyCulture. He got into content writing while taking up a language degree and has written copy for various web pages and blogs. Aside from working as a freelance writer, Leon is also a musician who spends most of his free time playing gigs and at the studio.
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