Discover what project and monitoring control is, why it’s important, the process of applying it in the workplace, and the best practices to keep in mind during the process.
Published 14 Nov 2022
Project monitoring and control is a process used to gauge and measure the project’s performance. The process involves referring to the overall project plan, checking progress, identifying any problems that get in the way of the process, finding solutions to the problems, and applying any necessary changes to the overall project. The project monitoring and control process is a part of the execution phase of the project and a crucial aspect of the project management system.
Basically, project monitoring and control involve comparing the project’s current state with the original plan. And if there are any lapses and issues, the process also involves applying corrective actions. Generally, project monitoring and control focus on:
The ultimate goal of project monitoring and control is to ensure that the project is always on track. As a part of the bigger project management system, monitoring and control play a big role when it comes to finishing the project on time and according to the original plan. That way, teams can take advantage of different opportunities, correct issues right away, and make adjustments as necessary.
Monitoring and project controls are great for helping a project move smoothly. With proper monitoring and control, it will be easier for teams to execute tasks according to schedule and the original plans.
While these two concepts go hand-in-hand, monitoring and control are two very different things in project management.
Essentially, project monitoring is the act of collecting and reporting data and project information. Through monitoring, project managers get a bird’s eye view of the project’s progress while also reporting relevant information to other stakeholders.
Project control, on the other hand, involves all the measures in place to make sure that the project is going according to schedule. Typically, controls are made based on the information from the project monitoring team.
Project monitoring and control involve making sure that a project is on schedule, within budget, and the tasks are being executed properly and according to the original plan. This process aims to discover problems and apply solutions before they make larger impacts on the overall project success. Here are some of the key steps in the project control process.
To effectively monitor a project, there need to be key performance indicators (KPIs). These are metrics that show whether or not teams are performing as expected. Monitoring KPIs makes it easier for project managers to find any lapses and apply corrective actions promptly.
Whenever projects go off course or deviate from the plan, requests are filed regarding the changes. When monitoring a project, it’s important to track all these requests and implement solutions right away.
Monitoring the scope of the project ensures that all project changes are documented and verified. Additionally, this ensures that the project still works towards its ultimate goal.
It’s important for teams to identify all the risks that workers and the project faces throughout execution. That way, the project’s safety levels are lifted while also creating a safer and more efficient work environment.
Lastly, project monitoring and control involve constant communication between managers, stakeholders, and employees. For a project to stay on track, it’s important that everyone’s on the same page, which would be impossible without proper communication.
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Each organization approaches project monitoring and control differently. However, here are some of the best practices for project monitoring and control that can help streamline the process with your team:
Nowadays, technology can help organizations streamline the project monitoring and control process. With SafetyCulture (formerly iAuditor), you can take full control over your project and ensure that everything is going to plan. And if things aren’t going to plan, the software also helps you apply corrective actions. Here are some of SafetyCulture’s features that make a major difference in project monitoring and control:
Leon Altomonte is a content contributor for SafetyCulture. He got into content writing while taking up a language degree and has written copy for various web pages and blogs. Aside from working as a freelance writer, Leon is also a musician who spends most of his free time playing gigs and at the studio.
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