Template

e-Fleet Daily Vehicle Maintenance Checklist and Report

by Roberts Ozor, from the Community

10+

Use this e-Fleet checklist to complete daily or weekly vehicle inspections across your fleet. Record vehicle details, odometer, fuel, last and next service dates, and verify roadworthiness. Check brakes, engine and transmission condition, fluid levels, lights and signals, wipers, tires, cleanliness, and body condition. Confirm documentation such as manuals, trip reports, customs paperwork, and certificates. Verify safety items including extinguishers, jack and tools, seat belts, first aid kit, and hazard signage. Log faults, attach photos, and capture driver and manager sign-off.

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Confirm accountability and compliance with a digital log

With SafetyCulture you can

Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

About author

Community

This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions.

Template
Fleet Vehicle Monthly Inspection Checklist
Conduct consistent fleet vehicle safety checks each month with this inspection template. Review vehicle details and odometer, tire tread and pressure, wheels and lugs, lighting and signals, oil and fluid levels, battery, and windshield wipers. Verify cabin safety equipment including seat belts, horn, fire extinguisher, first aid kit, and jack. Inspect exterior panels and license plates, and confirm paperwork such as insurance, registration, and vehicle use policy. Capture photos, record defects, and sign off to maintain compliance and roadworthiness.
by Shayne Dinkle, from the Community
Downloads: 20+
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Template
Daily Vehicle Maintenance Checklist (Pre-Check)
This pre-check template helps drivers and fleet managers perform a thorough daily vehicle inspection before each trip. Capture driver, vehicle, VIN, odometer, registration and insurance details. Verify scheduled service, engine condition, fluid levels, and check lights, reversing alarms and cameras, tires, and vehicle body. Review documentation such as RMS manual, incident report, dockets, TCP and QA paperwork. Confirm safety items including fire extinguisher, spill kit, and first aid kit, plus signs and equipment like harnesses, emergency stop buttons, radios and cones. Log issues and collect employee and manager signatures for compliance and recordkeeping.
by Jocelyn Ruston, from the Community
Downloads: 0
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Template
Light Vehicle Inspection Checklist
Use this light vehicle inspection checklist to support daily pre start checks and ongoing fleet maintenance. Sections cover vehicle details and service history, exterior and body condition, visibility and mirrors, lights and indicators, tires and wheel fittings, brakes and park brake, steering and horn, wipers and washer fluid, engine and fluids including coolant, clutch, power steering and brake fluid, battery and leaks, safety equipment such as first aid kit, sharps kit, fire extinguisher and water, PPE and tools including jack and wheel brace, cargo barriers, tow bar, roof or ladder racks and load security, documentation and registration, and general condition. Record defects with comments and photos, escalate issues to the fleet manager, and capture signatures to confirm completion.
by GIDEON KATI, from the Community
Downloads: 10+
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Template
Daily Vehicle Check for Delivery Fleets
Use this daily vehicle check template to complete a quick pre-trip inspection for delivery and service vehicles. Verify cab cleanliness, first aid kit and fire extinguisher presence, fuel cards, horn, mirrors and windscreen, wipers and washers, oil and coolant levels, lights and indicators, steering and brakes, and tyre condition and wheel nuts. Capture comments and photos of any damage, record registration and odometer readings, and sign off to confirm roadworthiness. Standardize checks, schedule maintenance faster, and keep your fleet compliant and safe.
by Matthew Flanagan, from the Community
Downloads: 20+
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e-Fleet Daily Vehicle Maintenance Checklist and Report

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Fleet Vehicle Monthly Inspection Checklist

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