Template

Property Condition Assessment Checklist

by John Loughhead, from the Community

30+

Use this property condition assessment checklist to perform detailed building inspections across public and commercial assets. Capture site information, summarize major defects and maintenance items, and assess structure, roof, walls, floors, and finishes. Review hazardous materials, security and key systems, plant and lighting, and environmental initiatives. Verify essential safety measures, fire and emergency systems, disability access, signage, and compliance. Cover internal areas, amenities, plant rooms, lifts, server rooms, and general maintenance.

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Digitize any process, procedure or policy

Eliminate mistakes made by paper-based processes

Create and share professional reports instantly

Confirm accountability and compliance with a digital log

About author

Community

This community page makes available free workplace checklists and templates created by other users within the SafetyCulture community. SafetyCulture has re-published this content and where possible, has credited the original author. SafetyCulture has not verified the accuracy, reliability or suitability of any community content. You agree that your use of any of this content is in accordance with SafetyCulture’s Terms and Conditions.

Template
Maintenance Inspection Checklist
This building maintenance inspection checklist helps inspectors and facility managers document urgent and essential repair items across public and commercial sites. Capture site details and photos, review surrounding fences, retaining walls, paving, and vegetation. Assess structure and roof style, wall and roof cladding, and internal finishes. Record door, window, and fitout conditions, appliances, and HVAC systems. Verify electrical supply, switchboards, lighting, and power outlets. Check hydraulic fixtures and hot water. Evaluate security arrangements including alarms, CCTV, access, and key systems. Attach site and floor plans, then finalize with inspector details and signature.
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Master Commercial Site Inspections Checklist
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Building Condition and Defect Inspection Checklist
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by ian pearl, from the Community
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Building Maintenance Inspection Checklist
This building maintenance inspection checklist helps facility and property managers systematically assess roofs, exterior walls and finishes, decks, grounds, interior walls and finishes, floors, windows and doors, mechanical and electrical systems, safety equipment, and the attic. Use it to document defects, track moisture or structural issues, verify compliance items like exit lights and extinguishers, and plan timely repairs. Ideal for commercial properties and multi-site portfolios to maintain safety, performance, and longevity.
by James Smoke, from the Community
Downloads: 0
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Maintenance Inspection Checklist

This building maintenance inspection checklist helps inspectors and facility managers document urgent and essential repair items across public and commercial sites. Capture site details and photos, review surrounding fences, retaining walls, paving, and vegetation. Assess structure and roof style, wall and roof cladding, and internal finishes. Record door, window, and fitout conditions, appliances, and HVAC systems. Verify electrical supply, switchboards, lighting, and power outlets. Check hydraulic fixtures and hot water. Evaluate security arrangements including alarms, CCTV, access, and key systems. Attach site and floor plans, then finalize with inspector details and signature.

by John Loughhead, from the Community

20+

Get

Template

Master Commercial Site Inspections Checklist

This master commercial site inspections checklist helps facilities and property teams assess building safety, compliance, and presentation. It covers contractor management, fire protection systems, emergency procedures, electrical testing, generators, hazardous substances, and first aid. Interior and exterior areas are reviewed for cleanliness, condition, lighting, signage, accessibility, and security. Plant and equipment checks include lifts, ventilation, plant rooms, cooling towers, water testing, and maintenance records. Roof access, anchor points, gutters, and RF safety are included, along with environmental controls such as backflow devices, grease traps, and sump pumps. The checklist supports regular, auditable inspections across commercial properties.

by Christchurch FM Colliers International, from the Community

10+

Get

Template

Building Condition and Defect Inspection Checklist

This building condition, defect, and component inspection checklist helps facility and asset managers assess exterior areas, roofs, and internal systems room by room. Capture minor and major defects with photos, assign priorities and estimated costs, and build maintenance schedules. Evaluate fire and safety equipment, finishes, plumbing, mechanical and electrical services, and major plant to produce condition ratings and an overall facility score. Use it to plan cyclic maintenance and works programs and to track items requiring follow-up or reinspection.

by ian pearl, from the Community

30+

Get

Template

Building Maintenance Inspection Checklist

This building maintenance inspection checklist helps facility and property managers systematically assess roofs, exterior walls and finishes, decks, grounds, interior walls and finishes, floors, windows and doors, mechanical and electrical systems, safety equipment, and the attic. Use it to document defects, track moisture or structural issues, verify compliance items like exit lights and extinguishers, and plan timely repairs. Ideal for commercial properties and multi-site portfolios to maintain safety, performance, and longevity.

by James Smoke, from the Community

Get

Property Condition Assessment Checklist

About author

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Maintenance Inspection Checklist

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Maintenance Inspection Checklist

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