, Published 1 Feb 2019
What is a Sign in Sheet?
A sign in sheet is a form used to record attendance. Its primary purpose is documentation and security. It is commonly used in events and reception areas by event organizers and receptionists. Before a visitor is allowed to enter a venue, they are usually required to register their information on a sign in sheet.
In this article
- The Importance of Using a Visitor Sign in Sheet
- Tips for an Effective Template
- FAQs About Sign-In Sheet
- Technology to streamline sign in process
- Featured Sign in Sheet Templates
The Importance of Using a Visitor Sign in Sheet
A sign in sheet can be used to gather information and improve security by requiring visitors to provide identification. A typical sign in sheet for a corporate building asks visitors their name, the company/organization they’re visiting, the date of visit, time in and time out, and their signature.
It can also be used by HR personnel to track employee work hours by recording their arrival and departure time. For exclusive events, registration personnel can use sign-in sheets to ensure that only invited guests are allowed entry.
Tips for an Effective Template
It should only ask for the necessary information
A sign in sheet must require only the necessary information depending on its purpose. It shouldn’t take more than a few seconds to complete.
It must confirm authenticity
A sign in sheet should ask for the visitor’s signature in order to confirm the authenticity of the information. A digital sign in sheet can also require the visitor to take a photo upon sign in as an additional measure.
FAQs About Sign-In Sheet
Create a column for all essential items you’d like included such as the name of the person, date and time, plus contact details. It is also ideal to ask for signatures as a way to ensure the information’s authenticity. Making a sign-in sheet in Excel or Word is easy, but users also have the option of utilizing ready-to-use digital templates that can be exported in different formats.
Visitors of a premise or guests of an event are typically the ones required to fill up a sign-in sheet. This helps ensure that a place is secured and also provides protection to visitors when they need to be contacted or communicated with in case of emergencies.
Simply said, yes, Health Insurance Portability and Accountability Act (HIPAA) does allow sign-in sheets. According to the Department of Health and Human Services (HHS), HIPAA’s privacy rule permits limited disclosure of patient names, especially in waiting rooms, so long as the entity implements appropriate safeguards in place.
Technology to streamline sign in process
Keeping track of visitors and attendees using paper forms and spreadsheets can be a hassle. SafetyCulture (formerly iAuditor) is the world’s #1 digital form app to streamline your sign in process. Easily collect sign in data using a tablet or smartphone. Capture digital signatures along with photo evidence to authenticate your sign in records. Get rid of paperwork and take advantage of unlimited cloud storage for all of your sign in reports.
To help get you started, we have created a preview sample of a sign in sheet pdf and 7 of the best sign in sheet templates you can download, use, and customize for a variety of purposes.
Featured Sign in Sheet Templates
Sign up Sheet Template
Use this sign up sheet template to record attendance and registrations. This can help track attendance to your event. Use SafetyCulture to generate offline reports.
Visitor Sign in Sheet Template
Use this visitor sign in sheet to track visitors' sign in. Record information such as the reason for visiting, contact person, and their signature. Use SafetyCulture to generate offline reports and track visitors' attendance.
Event Sign in Sheet Template
Use this event sign in sheet form to record attendance for your events. This can help track the number of people attending your event. Use SafetyCulture to generate offline reports and track event attendance.
Daycare Attendance Sheet
Use this daycare attendance sheet to record the child’s sign in and out. This can help track children’s daily attendance and how many hours each child is in your care. Use SafetyCulture to generate offline reports and review parents/guardian’s comments.
Patient Sign in Sheet Template
Use this patient sign in sheet template to track patient attendance. This can help record information such as the time of appointment, assigned doctor, and time of patient's arrival. Use SafetyCulture to generate offline reports and track patient attendance.
Volunteer Sign up Sheet Template
Use this volunteer sign in sheet template to track volunteer attendance. This can help record information such as activity or job, and volunteer's name and contact information. Use SafetyCulture to generate offline reports and track volunteer attendance.
SafetyCulture Content Specialist
Jona Tarlengco
