ISO 14001 Requirements Checklist

The Importance of ISO 14001 Checklists

A well-designed ISO 14001 checklist can help environmental, health, and safety (EHS) managers stay on top of compliance requirements and double down efforts on effective implementation. It is crucial for organizations to continue using, modifying, and updating their ISO 14001 template to demonstrate dedication in validating their environmental management system consistently.

Choosing the Right ISO 14001 Checklist for Your Business

When it comes to selecting the right ISO 14001 checklist for your business, there are a few key factors to consider. First, you should assess your current environmental management system (EMS) to determine which parts of the ISO 14001 standard are most relevant to your organization. Once you have a good understanding of the areas of the standard that are most important to you, you can begin to narrow down your options.

There are a variety of ISO 14001 checklists available, so it’s important to take the time to find one that will fit well with your EMS. It’s also necessary to consider the size and scope of your organization when choosing a checklist. If you have a small business, you may not need a very comprehensive checklist. However, if you have a large organization with multiple facilities, you’ll need a checklist that is much more thorough and can cover all the essential environmental aspects that your need to comply with. 

Once you’ve selected the right ISO 14001 checklist for your business, you can begin working on employing it. Remember, the goal is to use the checklist as a tool to help you improve your EMS. Don’t try to use the checklist as a replacement for your EMS. If you do, you’ll likely find it difficult to maintain compliance with the standard.

Complying with the ISO 14001 Legal Requirements

ISO 14001 compliance is the bare minimum of an environmental management system that actually works. Being ISO 14001-certified entails specific compliance obligations as explained in Annex A of the ISO 14001:2015 standard—mandatory legal requirements related to an organization’s environmental aspects can include, if applicable:

• requirements from governmental entities or other relevant authorities;
• international, national and local laws and regulations;
• requirements specified in permits, licenses or other forms of authorization;
• orders, rules or guidance from regulatory agencies; and
• judgments of courts or administrative tribunals.

The guidance on the use of ISO 14001:2015 standard further states that compliance obligations also include other interested party requirements related to its environmental management system which the organization has to or chooses to adopt which can include, if applicable:

• agreements with community groups or non-governmental organizations;
• agreements with public authorities or customers;
• organizational requirements;
• voluntary principles or codes of practice;
• voluntary labeling or environmental commitments;
• obligations arising under contractual arrangements with the organization; and
• relevant organizational or industry standards such as the Business Social Compliance Initiative (BSCI) and Good Manufacturing Practices (GMP), among others.

How to Implement ISO 14001

During implementation of ISO 14001, adhering to the Plan-Do-Check-Act cycle (PDCA) can organize EMS processes and help organizations meet the standard in proper order. The PDCA cycle can be simplified into 3 easy-to-follow steps. Below are the different processes, together with the steps they entail:

Step 1: PLAN

Plan environmental performance evaluation by selecting relevant indicators. The planning step entails the following:

• Read and understand the standard ISO 14001:2015 (along with the supplementary ISO 14004 standard) and prepare legal requirements.
• Conduct an ISO readiness test or self-assessment to identify gaps in your current system and processes.
• Develop an implementation plan using the Plan-Do-Check-Act cycle
• Define your organization’s competency and training requirements for ISO 14001:2018
• Ensure competence needs are met and that all parties involved are kept in the loop.

Step 2: DO

Collect and analyze data, assess information, and report results. This step involves implementing the planned EMS and operational controls.

Step 3: CHECK & ACT

Review and improve overall environmental performance. The check & act step involves the following:

• Conduct performance evaluation and management review
• Perform an ISO 14001:2015 internal audit
• Ensure that corrective actions are completed

After going through the PDCA cycle, you may modify your EMS based on new data gathered. This ensures continuous improvement of an organization’s EMS.

ISO 14001 Internal Audit Best Practices

Internal auditing is a key part of implementing ISO 14001. Take note that you don’t need to have a separate internal audit for Environmental Management Systems; there is no reason why you can’t use one process for your internal audits that combines both QMS and EMS. To help you complete your internal audits, consider the following ISO 14001 best practices below:

Planning and Scheduling

The first thing to do when starting an ISO 14001 internal audit is to schedule it in. It sounds simple but making sure it’s scheduled in is half the battle. The frequency is often once a year but depending on your particular environment or your past audit performance, it may be appropriate to do them more frequently. The schedule should be available to employees and managers because at this stage you don’t want a surprise audit, as it may disrupt work unnecessarily.

Execution and Analysis

Once it’s scheduled in the next stage is to perform the audit. The key thing for an internal audit is that you are not using the audit to judge legal compliance. You are instead measuring if the process designed to manage the planned environmental conditions are appropriate. For example, Are corrective actions being addressed? Are environmental operational controls in place?

Reporting and Communication

Like all internal audits, the whole process is pointless unless you report it. If people who are part of the process and are doing well, they need to know that. If there are problems to be addressed they need to be addressed and corrected. Finally, all opportunities need to be identified and provided to all employees involved in the process.