HSE Management System Template

Use HSE management system templates to ensure HSE compliance and workplace safety at all times.

Published 26 Aug 2022

What is an HSE Management System Template?

A Health, Safety, and Environment (HSE) Management System template is a ready-made document that can assist in preventing, eliminating, and mitigating workplace accidents, risks, hazards, and the effects they bring. An HSE management system template can also help with complying with legal requirements on workplace safety.

This article discusses:

Importance

An HSE management system is essential in ensuring that a workplace is safe and its employees are in good health. In some places, it is also required to have an HSE management system, program, or audit in place. In the UK, in particular, employers are legally required to have an HSE management system or assessment system in place as part of The Management of Health and Safety at Work Regulations 1999. In many countries and for many businesses, having an HSE management system is a prerequisite for other certifications as well, such as ISO 45001 and ISO 14000

However, managing an HSE system can be difficult, as there are many tasks and factors to consider that may be hard to track. This is why having an HSE management system template would be a big help. An HSE management system template in the form of a checklist, specifically, can be a great supplementary device in ensuring HSE compliance and a healthy and safe workplace. 

Checklists are an ideal way for monitoring your HSE management system as it is easy to use and direct. They are also more efficient to use when traveling or far from others, especially when they are backed up in the cloud for easy access. 

With a templated checklist, you can:

  • Track the risk and hazard management tasks you and your organization need to do
  • Identify potential risks and hazards on the job
  • Document instances of harm, injury, and illness that happened while on the job
  • Manage compliance with legal regulations

What Should an HSE Management System Template Have?

There is no single way to create an HSE management system template. While it is important to comply with legal requirements and standards, certain things may still differ per company and job. Your HSE management system template will ultimately depend on your needs, nature of work, and environment. 

What is important is that your HSE management system template ensures you and your team check and track your:

  • Policies in place
  • Responsibilities delegated to employees and leaders 
  • Hazard management practices
  • Workplace inspection practices  
  • Incident management practices
  • HSE offenses and corresponding corrective actions
  • Performance monitoring practices 
  • Statistics 

At the end of your HSE management system template, you should have a summary of your findings, along with a grade or compliance level. Having the signature of authorized personnel or inspector will also help in assuring the authenticity of your completed forms.

iAuditor for HSE Management 

Monitor your HSE management systems with a digital tool like iAuditor by SafetyCulture. iAuditor is an all-in-one software for creating and maintaining HSE systems. Use iAuditor for creating and using a checklist for reporting Issues, assigning corrective Actions, and documenting all HSE management-related activities.

With iAuditor, HSE leaders, managers, safety officers, and employees can improve their workflows without sacrificing their compliance with industry and legal standards. Get started with your inspections and audits with free HSE management-related templates from the Public Library and edit them as you see fit, or by converting existing Word, PowerPoint, or Excel templates for iAuditor use. Media files such as photos and videos, as well as notes, can be attached to your checklists for evidence of compliance, or for noting down. 

Other ways iAuditor can help with HSE management are by:

  • Improving communication among team or company members with announcements through Heads Up 
  • Utilizing QR codes for easier and quicker inspections
  • Scheduling inspections and audits 
  • Allowing for offline inspections, as all data will sync up to the cloud once the internet is restored
  • Generating analytical reports based on the findings recorded in the checklists

 

FAQs about HSE Management System Templates

A Safety Management System (SMS)  aims to reduce and manage risk in the workplace. In a way, it can be considered part of an HSE management system; however, an HSE management system also considers health. 

There is also a difference in where they are used. While both terms are used worldwide depending on preference and legal provisions, the term “safety management system” is more used in the US, while “HSE management system” is more commonly used in the UK, but sometimes used in the US with  Occupational Safety and Health Administration (OSHA) regulations. 

The 12 elements of an HSE management system are:

  1. Control and communication of safety documents
  2. Risk management of HSE guidelines
  3. Emergency response planning and management
  4. Documentation system
  5. Monitoring and measurement of HSE guidelines
  6. Appointment of HSE team
  7. Compliance management
  8. Role accountability and leadership commitment
  9. Regular review
  10. Training and education
  11. Continuous improvement
  12. Environmental and climate management

All organizations, regardless of size, should be using an HSE management system for the safety of their workers. Usually, the HSE management system template itself is mainly used by business owners, team managers, and other kinds of employers as they are directly responsible for their employee’s welfare.

roselin manawis safetyculture content specialist

SafetyCulture Content Specialist

Roselin Manawis

Roselin Manawis is a content writer and researcher for SafetyCulture. She has experience in news writing and content marketing across different fields of discipline. Her background in Communication Arts enables her to leverage multimedia and improve the quality of her work. She also contributed as a research assistant for an international study and as a co-author for two books in 2020. With her informative articles, she aims to ignite digital transformation in workplaces around the world.

Roselin Manawis is a content writer and researcher for SafetyCulture. She has experience in news writing and content marketing across different fields of discipline. Her background in Communication Arts enables her to leverage multimedia and improve the quality of her work. She also contributed as a research assistant for an international study and as a co-author for two books in 2020. With her informative articles, she aims to ignite digital transformation in workplaces around the world.